Dual Enrollment Checklists
- Orientation Checklist for NEW Dual Enrollment Students
- Checklist for CURRENT Dual Enrollment Students
- Frequently Asked Questions
- Troubleshooting and Assistance
New Dual Enrollment Students
If you are a newly accepted Dual Enrollment student who has never taken Clayton State courses, use this checklist
to complete your Orientation.
The Dual Enrollment Orientation provides the info you need to register for Clayton State classes.
You'll learn how to:
- navigate the DUCK
- remove holds from your account
- sign up for dual enrollment financial aid
- and work with your high school counselor to sign up for classes.
Complete the nine steps below:
Activate and set up your Clayton State Student Account
When you apply to Clayton State, you're given a student account with a Loch ID (alphanumeric username, such as jsmith1) and Laker ID (9-digit number).
Your account is more than your student email address. It is your key to accessing campus resources, including the Digital University Campus Kiosk (DUCK), where you'll check your admissions application status, register for classes, manage your financial aid file, and pay for tuition.
Activate Your Account
- Head to Account Manager with your:
Loch ID: (alpha numeric username, such as jsmith1)
Laker ID: (9-digit number)
Don't know your Loch ID or Laker ID?
Email - Admitted applicants receive an activation email with their student account information.
Text - If you provided your mobile phone number on your application, you can also retrieve your Loch ID and Laker ID by texting the word "ID" to (678) 466-6038.
- Select Activate Account.
- Enter your Loch ID, Laker ID, and birthday.
- Select proceed.
- Create a new password and add security questions.
Setup Your Account
- Head over to the SWAN to:
- Sign in to the Digital University Campus Kiosk (DUCK) and update your contact information.
- Sign in to your student Email (Outlook), and set up your preferences in Outlook settings.
- Head over to the HUB's website to learn about how multi-factor authentication (MFA) keeps you safe, and download the Microsoft Authenticator app.
Note: If you have any technical issues with your student email or the DUCK, please contact The HUB.
Resolve Student Account Holds
- OR - Orientation Hold - Complete the quiz at the end of this Orientation Checklist. Your OR Hold will be removed by your DE Advisor during your Advisement Appointment.
- RA - Registration Agreement Hold - From your DUCK Account, follow the following steps:
- Select “Student Services”
- “Build your class schedule”
- Select current semester and click Submit
- Verify/edit student info – Submit
- Review the “legally binding agreement” and click the “I Agree” button.
- IM - Immunization Hold - Please submit the Immunization & TB Screening form to University Health Services or upload it via Student PatientPortal. Use your LochID and password to access the Student Patient Portal.
- EA - Alcohol and EH - Haven Hold - This hold occurs during your first semester and must be completed and removed. From your DUCK account, click Main Menu, click Student Services, and then click on the Alcohol Edu and Haven Course link. After completing the test at the end of each course your hold will be removed.
Get Your LakerCard
The LakerCard is your student ID for Clayton State. You can also use your LakerCard for spending at vending machines and SmartPrint by depositing funds to your LakerBucks account.
Upload your photo to get started:
Log in using your Loch ID and network password.
Submit Dual Enrollment Funding Application (Each Semester)
Login to GAfutures.org
- On the menu header select “HOPE & State Aid Programs”
- Select “State Aid Applications”
- Select “Dual Enrollment Funding Application (online)” and complete full application and submit. Part 1 must be submitted online. (Unless you are a home schooled student - homeschool students need to print and complete a hard copy). Inform your high school counselor once you complete Part 1. Please provide verification of your GSFC funding application’s “application status page” to your DE Advisor via your CSU email.
Register for Classes
Once you have completed the above steps, you will need to schedule an advising appointment to register for classes.
- Go to the SWAN, and log in to the DUCK.
- Select the SSC Campus portal icon
- Select “Request an Appointment”
- Select “Move On When Ready” (Dual Enrollment)
- Select your Advising campus
- Select your Advising location and time and confirm your appointment.
Your Dual Enrollment Advisor will register you for your classes as soon as:
- all of your holds are cleared AND
- the Clayton State Advising Form has been completed and approved by your high school counselor
Understand important dates, schedule adjustments, and DE policies
The Academic Calendar contains registration and drop/add dates, semester start and end dates, holidays, and other important information for each semester.
- Drop/add is typically available for 2 - 3 days after the first day of classes. Drop/add periods vary by semester; be sure to check the Academic Calendar.
- Your DE Advisor cannot process drop/add requests over the phone. The request must be submitted from your Clayton State student email. Schedule changes must be approved by your high school counselor.
- Students who withdraw from a class after drop/add cannot attempt/repeat the same course and receive DE funding. The attempted hours will count against the 30 hours funding cap.
- Students may withdraw from only two courses during the lifetime of their Dual Enrollment participation. Students who have reached two course withdrawals cannot return for additional funded courses.
- Students must maintain a minimum of 2.0 GPA. See Financial Aid's Satisfactory Academic Progress (SAP) Policy page for details.
- Review Dual Enrollment Regulations.
Get your books
Clayton State covers the cost of required textbooks, access codes, and e-books only. To get started, visit the Loch Shop website and review the Dual Enrollment section.
Complete the dual enrollment agreement each semester. Sign and bring the completed form with you when picking up course materials.
Materials must be returned by the last day of final exams. Please refer to the DE Textbook FAQs for more information. Your LakerCard or government-issued ID is required at pick-up. Shop online at LochShop.com.
Learn More about Student Resources
- Center for Academic Success (CAS)
- The CAS offers tutoring, academic coaching, and success workshops. Some services and events are offered virtually.
- Disability Resource Center (DRC)
- The DRC is responsible for ensuring equal access for students with disabilities, this includes Dual Enrolled (DE) students.
- DE students with IEP’s or 504 Plans must apply for disability services with the DRC for their college classes.
- Accommodations do not automatically transfer to college classes, and they may look different than high school.
- Contact Disability Resource Center at 678-466-5445 or email DRC at DisabilityResourceCenter@clayton.edu.
Dual Enrollment Continuation
If you are a current Clayton State dual enrollment student who would like to be considered for undergraduate admission, use this quick checklist.
Update your admissions application by submitting the Dual Enrollment to Freshman Form.
Request and submit final official high school transcript in-person, by mail, or electronically.
You may mail or deliver your transcripts to:
Office of Recruitment and Admissions
Edgewater Hall, Suite 150
2000 Clayton State Boulevard
Morrow, GA 30260-0285
If your previous school(s) offer this service, they can submit your official transcripts to email@example.com. If not, we currently accept electronic transcripts from e-Transcript providers such as:
Once you are admitted to Clayton State as an undergraduate, prepare to register for classes by attending one of our upcoming New Student Orientation sessions. This mandatory event will get you familiar with all the services and resources available at Clayton State. You’ll also get a chance to:
- meet students and faculty
- register for classes
- pick up your parking decal
- get your questions answered about course registration, financial aid, and much more!
FREQUENTLY ASKED QUESTIONS ABOUT DE CONTINUATION
In an effort to ensure your success in transitioning from Dual Enrollment and previous high school level requirements, we want to outline processes and procedures that are different for non-Dual Enrollment students.
For instance, you need to know your student fees, why they are charged and how to pay them. You may also need information regarding financial aid and student housing. These topics as well as others will be covered during your orientation.
You have the option of attending either a Freshman or a Transfer/Non-Traditional orientation session.
Only non-Dual Enrollment students can sign up for classes during registration. As a new undergraduate student, you will register for your classes at your orientation.
We strongly encourage you to register for your orientation session sooner than later so as not to delay your course registration.
You will not need to obtain a new ID card. You will continue to use the one received as a Dual Enrollment student.
For additional assistance with account activation and logging in, more information can be found in Knowledge Base. You can also email our technology help desk, the HUB, or call (678) 466-4357. NOTE: Your password cannot be changed by an email or phone request. To have your password changed or reset, you must go to the HUB (located in the James M. Baker University Center) and show a picture ID.