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Faculty Resources for Study Abroad

These resources will provide new and returning faculty with study abroad planning and preparation assistance for before, during, and after returning from abroad. The Study Abroad Office will continue to improve and implement the faculty portal with new resources to provide faculty will the necessary information to lead successful programs abroad.

All study abroad faculty program submissions will be submitted to the ServiceNow faculty portal. This portal will also feature additional resources such as a program dashboard to review documents submitted by students and more.

Program Proposal Process for Faculty-Led Programs

Submissions are due on the following dates for the Spring and Summer terms for programs going abroad for FY 2025.  We have closed program applications for FY 2024. 

Spring Semester Programs

  • Deadline for Program Proposal Process: Tuesday, October 31, 2023 
    • Programs launch date for program recruitment: Anticipated for March 2024 (we are providing Spring programs more time for recruitment due to the Summer term)
    • Programs First Payment and Application Deadline for Students: October 28, 2024
    • Program Dates Abroad: Spring Break during the Spring Term of 2025

Maymester/Summer Semester Programs

  • Deadline for Program Proposal Process: Friday, March 15, 2024 
    • Programs launch date for program recruitment: Anticipated for August 2024
    • Programs First Payment and Application Deadline for Students: January 20, 2025
    • Program Dates Abroad: Maymester Break (between Spring and Summer) or Summer Semester 2025 (i.e. first or second session terms of Summer)

All of the Program Proposal Documents must be turned in by these deadlines and are required for faculty leading a 2025 program.  

Faculty Study Abroad Portal - Home Page

Program Proposal Process Checklist

Login with your Clayton State login credentials to access the forms. When you visit the link, if it says "Article Not Found" please make sure to login at the top right hand corner to access the form. 

Emergency Action Plan

Submission Date for the Emergency Action Plan Documents:

Maymester 2024 Programs: April 1, 2024

Faculty leading a study abroad program, see the Risk Management section below to learn more about this process. In the event of an emergency, the USG will ask for our Emergency Action Plans.

Faculty new to the study abroad process should begin by submitting the Program Director Application. This application will aid the Study Abroad Office with reviewing the submission request and setting up the next necessary steps to meet with faculty about their application.

If you have any questions or concerns, please reach out to Sasha Cokuslu, the Study Abroad Manager at (678) 466-4092.

Faculty planning to lead a program for the following year should review and submit the necessary documentation for your study abroad program To see what is required, please review the Checklist for Program Proposal Submissions for Study Abroad Programs.

To access the Program Proposal Process, visit the faculty portal.

Login with your CSU credentials to access this form.

Deadline: Documents are due by Friday, March 17, 2023.

The Study Abroad Office will notify faculty who have expressed an interest and returning faculty via email with quick steps and tips to complete this process Or faculty can request this email by emailing the Study Abroad Office.

Faculty conducting a study abroad program are offered yearly training to provide updates, policies, and procedures to lead a successful program abroad.

  • Faculty Orientation
    • Offered at the end of July
  • Risk Management Best Practices Workshop
    • Offered between mid-September & October
  • Abroad Best Practices Workshop
    • Early Spring Semester (January - March; depending on the programs departure)
  • Program Evaluation
    • Upon return from abroad, our office meets with the Program Director where we review the program year together.
  • New Program Director - Starting a New Program Discussion
    • Check with the Study Abroad Office to learn more about this introduction workshop to study abroad programs.

Program Directors can follow the Study Abroad Program Directors resource and training channel on Microsoft Stream with the Study Abroad Office.

On this channel, faculty will find helpful training and resource videos to aid Program Directors.

Microsoft Stream - Study Abroad Program Directors Channel

97% of students who study abroad find employment within 12 months compared to 49% who do not study abroad.

84% report building skills.

80% are better to adapt to uncertainty.

100% improve their GPA.

To learn more about study abroad statistics, visit the University of California, Merced.

Program Directors can learn more about incorporating virtual study abroad content into their abroad program by utilizing the 360 GLE platform.

Are you interested in leading or learning more about a virtual study abroad or exchange program? Visit our collection of growing resources for faculty on building your own virtual program with samples and other tools.

Login to the faculty portal to access the Virtual Abroad content.

The Study Abroad Office continuously endeavors to learn and support diversity and identity abroad by providing information to students during our Pre-Departure Orientation as well as working to aid faculty in preparation of their programs. To review our growing resources, please visit the Diversity Abroad section. We also welcome any resources that faculty would like us to include in this section.

Please visit our Diversity and Identity Abroad webpage to review additional resources.

Book Resource: Beyond Guilt Trips: Mindful Travel in an Unequal World by Anu Taranath. In Beyond Guilt Trips: Mindful Travel in an Unequal World, storyteller Anu Taranath begins at home, unpacking our baggage about who we are, where we come from, and how much we have. She takes us on a journey through engaging personal travel stories and thought-provoking questions, providing us with tools to grapple with our discomfort and navigate differences with accountability and connection. Yes, travel! But be mindful. Be present.

Our office has partnered with the Clayton State Library to offer this book as an e-book resource which is accessible to all online. Visit the E-Book Library to access Beyond Guilt Trips: Mindful Travel in an Unequal World here.

The Study Abroad Office endeavors to monitor and assess risks for abroad programming. Faculty can find the following Risk Management resources in the faculty portal: an incident reporting system, tools for recognizing students in distress abroad, risk management policies and procedures, laws, and a general emergency checklist to review.

To access the Study Abroad Policy & Procedures, please see the Faculty Portal.

Emergency Action Plan

Faculty leading a study abroad program should develop risk mitigation strategies for your program. These strategies should be incorporated into your program planning and guidance to students and the Clayton State University Study Abroad Office.

To complete the Emergency Action Plan, see the Pre-Departure and Onsite Operations Manual, in the Faculty Portal.

Submission Date for the Emergency Action Plan Documents: February 20, 2023

What are Study Abroad Site Visits?

Study Abroad Site Visits are for prospective program directors to request potential funds to visit the country of study. Site Visits should be made at least a year in advance of the proposed study abroad program. i.e. If the study abroad program is set for 2019, the site visit should be conducted during the 2018 year. Site visits allow the requester to prepare the necessary preparations for a study abroad program for the following year.

Current Site Visit Applications are unavailable for 2022-2025. If you have any questions regarding this process please contact the Study Abroad Office for more information.

Faculty planning a Site Visit will also need to enroll in the CISI - Business Travel medical insurance coverage for their trip abroad. This information can be located on our website for Travel & Medical Insurance, under the tab 'CISI - Business Travel (for Faculty & Staff)' to learn more.

Clayton State University's Study Abroad Office works with Cultural Insurance Services International (CISI) on all outgoing study abroad programs Faculty leading study abroad programs are also covered by CISI. Learn more about travel and medical insurance

In addition, faculty can utilize the USG's RedPoint services to learn how to access additional travel and medical insurance.

Login with your CSU credentials to access this form.

If you have questions or concerns, regarding these resources please contact the Study Abroad Office at (678) 466-4092 or e-mail us at