Forms, Policies & Procedures
The list below includes policies and procedures for residents living on-campus.
Housing Policies
Freshman Live-on-Campus-Requirement Policy/ Exemption Request (policy and on-online submission form)
Housing Procedures
Roommate Conflict Tips - Your Resident Assistant (RA) will reach out with instructions to complete your roommate agreement at the beginning of the semester.
Housing Forms
All Housing forms for contract cancellations, room change requests, damage appeals, etc. are now only accessible via the Housing Portal. After logging into the Housing Portal, the links to necessary Housing form will be on homepage under the "Quicklinks" section.
Housing Reservation Information
In order to live in University housing, you must submit a nonrefundable housing contract application (or renewal) fee and contract for the intended term(s) of residence. The application process must be completed online with a credit/debit card through your housing portal.
All contract applications and cancellations (if applicable) and associated fees will be processed in accordance with the following the schedule:
|
Nonrefundable Housing Application Fee Schedule *In effect beginning Summer 2024 application period |
||
|---|---|---|
| Contract Entry Term / Submission Date | Resident Type | Contract Application Fee* (nonrefundable) |
|
Fall Semester Priority Deadline: April 15th |
Returning Student (Living on campus at time of applying) |
$100 Until April 15 |
| New Resident | $200 | |
|
Spring Semester Priority Deadline: November 15th |
New Resident |
$200 |
|
Summer Term Priority Deadline: March 10th |
Returning Student | $50 |
|
New Resident |
$100 | |
| Housing Cancellation Fee Schedule | ||
|---|---|---|
| Contract Entry Term / Submission Date | Submit Cancellation Form | Contract Cancellation Fee (if applicable and based on date of cancellation submission) |
|
Fall Semester
|
By July 1 | Full Refund of Housing Semester Cost |
| After July 1 | 50% Refund of Housing Semester Cost | |
| After First Day of Classes | Not Eligible for Refund of Housing Semester Cost | |
|
Spring Semester
|
By December 1 | Full Refund of Housing Semester Cost |
| After December 1 | 50% Refund of Housing Semester Cos | |
| After First Day of Classes | Not Eligible for Refund of Housing Semester Cost | |
|
Summer Term
|
By May 1 | Full Refund of Housing Semester Cost |
| After May 1 | 50% Refund of Housing Semester Cos | |
| First Day of Classes | Not Eligible for Refund of Housing Semester Cost | |
Contract cancellations must be submitted via the specified form in the Housing Portal.
How to Submit a University Housing Contract
- Be a newly admitted (received acceptance letter) or continuing student at Clayton State University.
- View housing costs for Laker Hall and Laker Village.
- Review other Important Fee Payment Information. Complete any required Financial Aid paperwork and advise Financial Aid that you are applying for housing, if applicable.
- Complete your housing contract and pay your contract Application fee online through the housing portal. Credit/debit card required. (Visa, Master Card, and Discover only will be accepted.)
(Use your Clayton State login credentials to access Housing Portal. If you do not see a housing application available to you in the portal, email housing@clayton.edu to request one.)
Note: You must accept the terms of your housing contract and click the "Submit" button on your Housing Application page in order for a room to be assigned. Room assignments generally will be available two-three weeks prior to the published housing move-in date(s).