What is Third-Party Billing? (TPPY)
Third-party billing is the process in which Clayton State University bills an outside organization (third party) for a student’s tuition and/or fees. Third-party billing requires that Clayton State submits an invoice to the organization before the remittance of payment. If you are expecting a third-party organization to pay your tuition and/or fees, please view the information below:
As a third-party student, you have the following responsibilities:
We must have a billing authorization from your sponsor on file. An authorization letter or voucher on your sponsor’s letterhead, including the original signature of an official authorized to obligate payment by the company/organization:
Upon receipt of a valid billing authorization, the Bursar’s Office will apply a conditional credit to the sponsored student’s account at the fee payment deadline. After the add/drop period, the Bursar's Office will bill the sponsored student's tuition and fees that are authorized . Students whose sponsor did not authorize full payment of all tuition and fees are responsible for paying all un-sponsored charges by the fee payment deadline.
Students whose sponsor fails to pay the authorized charges within 60 days from when they are billed will have their conditional credit reversed and be billed for the unpaid charges. A financial hold and late fees may be placed on the student’s account until the balance is paid in full. Students are encouraged to remain in contact with their sponsor until the terms of the billing authorization have been met.
If you are a third-party student that is one of the following additional responsibilities are required, please select the appropriate link for additional information:
AmeriCorps is a national service program designed to connect Americans in intense service to meet critical community needs in education, environment, public safety, disaster preparedness and other human needs. If you are interested in using your educational scholarship award, please remit an email to Bursar-ThirdParty@clayton.edu to inform us at least two weeks before the fee payment deadline and complete educational scholarship award request via the My AmeriCorps portal.
Please note educational scholarship requests for tuition and fees must cover all tuition and fee balances or ensure that all remaining balances are set up on the Nelnet payment plan or paid in full by the fee payment deadline. Requests for living expenses will be processed until the mid-point of the semester. Requests received after the midpoint of the semester will be credited towards the next semester.
If you are a Clayton State Athlete on scholarship, please ensure any remaining balances after your scholarship is credited to your student account are set up on the Nelnet payment plan or paid by the fee payment deadline Athletes with account balances will not be exempt from the fee payment deadline. This includes ensuring any applicable waivers for the required health insurance are completed timely.
GEICO Corporate Sponsor
If you are a GEICO corporate sponsored student upon receipt of approval from GEICO please contact the Enrollment Management and Academic Success office to receive the GEICO promissory note. Return completed promissory note to email@example.com and remit your down payment to your student account by logging into the DUCK or remitting payment in person at the Bursar’s Office. Please note the following concerning GEICO corporate sponsor contract:
MGIB Post 911, VA Vocational Rehabilitation (Chapter 31), US Reserve/National Guard Tuition Assistance (TA) please see below:
Saudi Arabia Cultural Mission Students (SACM)
Please remit up to date financial guarantee via email to Bursar-ThirdParty@clayton.edu. SACM does not pay the mandatory parking fee. Please ensure the parking fee is paid by the fee payment deadline. SACM does not permit registration of online/hybrid courses without prior authorization. If you are registering for an online/hybrid course(s), please ensure to get an online financial guarantee from SACM and remit to the Bursar’s Office at least two weeks prior to the fee payment deadline.
Third Party Scholarships and 529K Plans
If you are a student anticipating using any 529K plan or an outside scholarship award please submit a copy of the award letter to the Bursar-ThirdParty@clayton.edu email account to inform us of the receipt of the scholarship. Please ensure your scholarship provider has received the correct mailing address to remit payment. Payment information should include your name, Laker Id number, semester to be applied, and refund eligibility.
Upon receipt of the funds the Bursar’s Office will notify the Financial Aid office of the award and the financial aid office will disburse funds to your student account. Any credit balances will be processed in a refund within 14 days of the credit applying to your student account.