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Library Course Reserves Guidelines

Physical Reserves | Electronic Reserves

Electronic Reserve Guidelines for Faculty

Materials which may be placed on E-Reserve include (but are not limited to) licensed electronic content from GALILEO such as journal and newspaper articles, eBook chapters, conference proceedings, images, maps, and streaming video. When possible, the library will link to the full text of resources available in GALILEO or through our licensed subscription databases.  Instructors may also choose to provide links to GALILEO or library resources within D2L.

  1. Please submit E-Reserve requests at least 3 business days before students will need access.  Reserve requests will be processed in the order received.
  2. Fill out the Electronic Course Reserve Request Form being sure to include your name, course number, class title, and the academic term you wish the materials to be accessible, as well as the date they need to be removed.  
  3. The submitted Electronic Course Reserve Request Form must include requested bibliographic information to avoid delays in processing your request. 
  4. Please ensure that any materials you submit comply with USG Copyright Policy.
  5. All items must be removed at the end of each semester. New paperwork will need to be filled out each semester even if you want the same items to remain on reserve for sequential semesters due to copyright compliance
  6. Send your reserve materials with a signed copy of the request form to the attention of Rhonda Boozer, Reserves Coordinator. 

Physical Reserve Guidelines for Faculty

For the purpose of securing needed materials for classes, the following guidelines have been instituted.

  1. Faculty may place material (library or personal) on reserve for their students.
  2. Each reserve item must be accompanied by a Reserve Request Form which includes a copyright compliance signature.
    • The Board of Regents Policy on the Use of Copyrighted Works in Education and Research explains in detail the rights of copyright holders, which are balanced by limitations on those rights under federal copyright law.
    • The University System of Georgia also provides a checklist to be used to determine whether an intended educational use of copyrighted material is covered by fair use tenets.
  3. Include a complete citation with all reserve items. Please be sure to give your students the same citation to aid in efficiently identifying and locating item(s).
  4. The reserve procedure is automated and items must be processed with a barcode and other identifying stickers. Although these markers are not permanent, there is the possibility of damage to reserve materials. All materials are placed on reserve at the risk of the instructor.
  5. Reserve items are processed as they are received and are usually available within 48 hours of receipt. Requests that are submitted at the start of the semester may take a little longer to process due to volume.
  6. Materials may be placed on reserve with the following checkout options:
    • 2 hour - are due back two hours from the time they are checked out or before the library closes
    • overnight - are due back before closing on the next day the library is open, students are limited to 2 at a time
    • 7 day - are due back before closing 7 days from the day they are checked out, students are limited to 1 at a time
  7. To expedite processing, please send your reserve materials with a signed copy of the request form to the attention of Rhonda Boozer, Reserves Coordinator, via campus mail or drop off in person at the Circulation Desk, lower level.
  8. All items on reserve will be removed at the end of each semester. Personal items will be returned to the faculty member with library material being returned to the shelf.
  9. If you wish to remove an item from reserve prior to the end of the semester, please contact Rhonda Boozer to request the removal of items at least 24 hours in advance. Please include your name, course name and number, item(s) and if you would like to pick them up in person or have them delivered via campus mail. Items that have not been de-processed will not be allowed for pickup.
  10. New paperwork will need to be filled out each semester even if you want the same items to remain on reserve for sequential semesters due to copyright compliance.

Reserves Coordinator

Rhonda Boozer (678) 466-4329 RhondaBoozer@clayton.edu

For Faculty

  • Please submit E-Reserve requests at least 3 business days before students will need access.  Reserve requests will be processed in the order received.  
  • Fill out the Electronic Course Reserve Request Form being sure to include your name, course number, class title, and the academic term you wish the materials to be accessible, as well as the date they need to be removed.  You may be contacted by a librarian after the form is submitted to confirm the information is complete and your request has been processed.  
  • The submitted Electronic Course Reserve Request Form must include requested bibliographic information to avoid delays in processing your request. 
  • Please ensure that any materials you submit comply with USG Copyright Policy 

Removing and Reusing Materials

Items may be added prior to or during the semester, but we require that instructors submit an Electronic Course Reserve Request Form.  Under the fair use provision of copyright law, and USG Guidelines for Electronic Reserves copyrighted materials may not remain on electronic reserve indefinitely.  At the end of each semester (or the conclusion of the course) all E-Reserves will be deactivated. To reuse material from a previous semester you must submit a new request. 

For Students

You can access your instructor's physical course reserve list as well as the electronic reserve readings from GilFind by selecting the Advanced Search and selecting Course Reserves.   

Materials available through e-reserves system may be password protected and can only be used by students currently enrolled in the course for which the materials have been assigned.  If course reserve material has been scanned and saved as a PDF document (e.g., a portion of an eBook or journal for which we do not have an unlimited user license) then students will need Adobe Acrobat Reader to view E-Reserve files. A free version of Adobe Acrobat reader can be downloaded at:  http://get.adobe.com/reader/ 

The library will not distribute passwords directly to students. Instructors will distribute the password only to students enrolled in the respective course section and instruct students not to share the password with other individuals.