Skip to Content Skip to Footer

Undergraduate Curriculum Committee

Process

I. NEW PROGRAM PROPOSALS (MAJOR, MINORs, CONCENTRATIONS, CERTIFICATES)

  1. Academic college curriculum committee approval is obtained.
  2. The college dean submits the following to Vice-President of Academic Affairs or designee.
    1. Applicable New program/minor/concentration/certificate form
    2. Banner Action Forms for all new courses must be completed at this stage of the process and should be forwarded to the Associate Provost for review and will follow the process in II below. 
  3. The VPAA will review and submit to other departments (as per Board of Regents Policy).
  4. Once sign off has been obtained from applicable departments, the VPAA or designee will submit to UCC Chair.
  5. UCC will submit to Faculty Senate.
  6. Once approved by Faculty Senate, the VPAA or designee will submit to the Board of Regents for approval. The Board of Regents must approve new program proposals/minors/certificates and in some cases, concentrations if they are considered to be a substantive change. 
  7. If Board of Regents approval is granted, the VPAA or designee will determine if the new major, minor, concentration, or certificate needs SACSCOC approval or notification.
  8. Once all of the necessary approvals are obtained, the VPAA or designee will submit the new program approval form to the Registrar.

II. NEW COURSE PROPOSALS

  1. After department/program review, Banner Action Forms are completed by the department and sent to the college dean.
  2. Upon college dean approval, the dean will forward the Banner Action Form to the college curriculum committee.
  3. Once the college committee approves the course(s), the Banner Action Form and any supporting documentation is forwarded to the Associate Provost for Academic Affairs review to ensure that they do not contradict any board policies. 
  4. The Associate Provost will forward the Banner Action Form and any other supporting documents to the UCC Chair.
  5. Once a proposal is approved by the UCC, it goes on to Faculty Senate for approval.
  6. After Faculty Senate approval, the UCC Chair will forward the Banner Action Form to the Registrar for inclusion in the next academic catalog.

III. MODIFICATION OF EXISTING COURSES

  1. After department/program review, Banner Action Forms are completed by the department and sent to the college dean.
  2. Upon college dean approval, the dean will forward the Banner Action Form to the college curriculum committee.
  3. Once the college committee approves the course(s), the Banner Action Form and any supporting documentation is forwarded to the Associate Provost for Academic Affairs review to ensure that they do not contradict any board policies. 
  4. The Associate Provost will:
    1. Forward the Banner Action Form and any other supporting documents to the UCC Chair for approval by UCC and Faculty Senate if the change is considered to be substantive, or 
    2. Forward to the Registrar if the change is considered to be an edit and will not change the course requirements, content, delivery method, prerequisites, or corequisites.

Modification of existing program curriculum and program requirement

  1. After department/program review, a memo containing the modifications will be sent to the college dean.
  2. Upon college dean approval, the dean will forward the memo to the college curriculum committee.
  3. Once the college committee approves the modification, the dean will forward the modification memo to the Associate Provost for Academic Affairs review to ensure that they do not contradict any board policies.
  4. Upon Academic Affairs approval, the Associate Provost will forward the memo to the UCC Chair.
  5. Upon UCC approval, the modification will be sent to Faculty Senate for approval.
  6. After Faculty Senate approval, the Faculty Senate Chair or designee will forward the memo to the Associate Provost and the Registrar for inclusion in the next academic catalog.

IV. GENERAL PROCEDURES

Items for action must be placed on the agenda at least three business days prior to the meeting. Items must be submitted by e-mail to the UCC chair in order to be placed on agenda.

  1. All proposals and catalog modifications should have been edited thoroughly for spelling, grammar, and punctuation prior to submission to UCC. (UCC cannot devote meeting time to significant editorial revision work and will return documents requiring this to their authors.)
  2. If submitted electronically, name of document should accurately indicate the document content. For example, if a new course proposal is being submitted, the name of the document should begin with the course number (ENGL xxxx).
  3. Second Readings: Matters involving approval of new programs, certificate programs, academic majors, academic minors, new course, changes in program curriculum and other significant academic policy changes must be approved by two readings at successive meetings. The second reading may be waived by unanimous consent.
  4. Any member of Faculty Council may formally request to review any matter considered by UCC.