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Undergraduate Curriculum Committee Process

GENERAL PROCEDURES

Items for action must be placed on the agenda at least five business days prior to the meeting. Items must be submitted in CourseLeaf to the UCC Chair in order to be placed on agenda. Any memos, descriptions and other documents must be attached to the items in CourseLeaf.

  1. All proposals and catalog modifications should have been edited thoroughly for spelling, grammar, and punctuation prior to submission to UCC. (UCC cannot devote meeting time to significant editorial revision work and will return documents requiring edits to their authors.)
  2. Second Readings: Matters involving approval of new programs, certificate programs, academic majors, academic minors, new courses, changes in program curriculum and other significant academic policy changes must be approved by two readings at successive meetings. The second reading may be waived by unanimous consent.
  3. Any member of Faculty Council may formally request to review any matter considered by UCC.
  4. At UCC, some modifications of the exiting items may be passed using a quick review process*  if the change is considered to be minor or administrative edit, i.e. it doesn’t: affect other courses/programs, change the course requirements or outcomes, alter the content in a major way (with reasonable exceptions, such as removal a  pre-req of a course that doesn't exist any longer or has changed the number, adding online delivery method to the older course, and so on).

*quick review means that all such items are voted together and their originators don't have to present them separately one by one, only answer any questions by committee members if any. Same may apply to minor edits in programs.

Clayton State University Curriculum Review Process

For your convenience, an abstract from the CLSU curriculum review process is shown below. For the updated version of the process, please reference Academic Program and Curriculum Resources

I. NEW PROGRAM PROPOSALS (MAJOR, MINORs, CONCENTRATIONS, CERTIFICATES)

  1. Deans will submit a New Degree Program Concept form to Academic Affairs (Associate Provost/Associate Vice President of Academic & Faculty Affairs) for the Executive Vice President of Academic Affairs (EVPAA) to determine demand and feasibility of developing the new proposal.
  2. Once the EVPAA has approved the new degree program concept to move forward, the proposal author and/or department chair will complete the USG Academic Degree Program Application and initiate the university curriculum review process in CourseLeaf. The proposal author and/or department chair should attach the completed USG Academic Degree Program Application to the CourseLeaf proposal. Additionally, all courses in a new degree program must be approved prior to its review (see New Course Proposal Process). Please note that the approval of courses in a new program is separate and distinct from the approval of the new program (i.e., approval of courses is not equivalent to approval of the program).
  3. After department approval, the department chair routes the new degree program proposal to the college undergraduate or graduate curriculum committee for review and approval.
  4. Upon approval by the college curriculum committee, the new degree program proposal is routed to the college Dean for review and approval.
  5. Upon approval by the college Dean, the new degree program proposal is routed to the University Curriculum Committee (UCC) (or to the Graduate Affairs Council (GAC) for the graduate programs) for review and approval. The proposal author and/or department chair may be invited to the UCC/GAC meeting to present their proposal and answer possible questions.
  6. Once UCC (or GAC) review is complete, the chair of UCC/GAC will route the new degree program proposal to the Faculty Senate for review and approval. The UCC chair or Vice-Chair will present the approved new degree proposal to Faculty Senate or submit it to Senate Chair for presenting and approval. The Faculty Senate representative on GAC will present approved graduate proposals to Faculty Senate for documentation. The GAC Chair will approve graduate proposals and route to the EVPAA or designee.
  7. Once undergraduate new proposals are approved by Faculty Senate, the Faculty Senate Chair or a designee will approve the new undergraduate proposal in CourseLeaf.
  8. The EVPAA, or designee, reviews the proposal and submits it to other departments, if required (as per Board of Regents Policy). Once approved by other required departments, the EVPAA, or designee will submit to the USG via Academic Proposals Submissions Portal for approval. The Board of Regents must approve all new program proposals/certificates.
  9. Once the EVPAA or designee is informed of BOR approval, the EVPAA or designee will provide final approval of the new proposal in CourseLeaf and the program/certificate will be routed to the Office of the Registrar. Additionally, the EVPAA or designee, will notify the appropriate college/department of the approval.
  10. Once the proposal author or department chair receives confirmation of BOR/USG approval, they will request a new Banner code for the approved program/certificate.
  11. Once the Office of the Registrar receives the approved Banner code request for the approved program, the new degree program will be added to Banner and the Academic Catalog.
  12. If the new degree program/certificate requires SACSCOC approval, notification, or a substantive change, the EVPAA or designee will submit to the SACSCOC liaison for submission.

II. NEW COURSE PROPOSALS

  1. After department/program approval, a new course proposal is initiated in CourseLeaf. The department chair routes the new course proposal to the college undergraduate or graduate curriculum committee for review and approval.
  2. Once approved, the chair of the college undergraduate or graduate curriculum committee routes the new course proposal to the college Dean.
  3. Upon college Dean approval, the Dean will route the proposal and any other supporting documents to the UCC/GAC committee respectively.
  4. The author of the proposal and/or department chair will be invited to the UCC meeting to present their proposal and answer possible committee questions.
  5. Once a new course proposal is approved by the UCC or GAC, the UCC Chair or GAC Chair will route the new course proposal to Faculty Senate for either approval (undergraduate) or notification (graduate).
  6. After Faculty Senate approval for undergraduate courses or notification for graduate courses, the Faculty Senate Chair or a designee will approve the proposal in CourseLeaf.
  7. Upon approval by Faculty Senate Chair or a designee, the proposal is routed to the EVPAA or designee for final approval. Note: For Core IMPACTS courses, once approved by Faculty Senate, the EVPAA, or designee will submit to the USG via Academic Proposals Submissions Portal for approval. All Core IMPACTS courses must be approved by the USG Council on General Education.
  8. Once the proposal has completed the approval pathway, the University Registrar will include the new course in Banner and subsequently the next academic catalog.

III. MODIFICATION OF EXISTING:

Courses

  1. After department/program approval, a course modification proposal is initiated in CourseLeaf. The department chair routes the course modification proposal to the college undergraduate or graduate curriculum committee for review and approval.
  2. Once approved, the chair of the college undergraduate or graduate curriculum committee routes the course modification proposal to the college Dean.
  3. Upon college Dean approval, the Dean routes the proposal and any other supporting documents to the UCC (or GAC for graduate courses) review and approval.  
  4. The proposal author and/or department Chair may be invited to the UCC/GAC meeting to present their proposal and answer possible questions.
  5. Once a course modification proposal is approved by the UCC or GAC, the UCC Chair or GAC Chair will route the new course proposal to Faculty Senate for either approval (undergraduate) or notification (graduate).
  6. After Faculty Senate approval for undergraduate courses (with the exception of Core IMPACTS courses) or notification for graduate courses, the Faculty Senate Chair or designee will approve the proposal in CourseLeaf.
  7. Upon approval by Faculty Senate Chair or designee, the proposal is routed to the EVPAA or designee for final approval. Note: For Core IMPACTS courses, once approved by Faculty Senate, the EVPAA, or designee will submit to the USG via Academic Proposals Submissions Portal for approval. All Core IMPACTS course modifications must be approved by the USG Council on General Education.
  8. Upon final approval, the proposal is routed to the Office of the Registrar for notification

Programs

  1. After department/program approval, a degree program modification proposal is initiated in CourseLeaf. The department chair routes the degree program modification proposal to the college undergraduate or graduate curriculum committee for review and approval.
  2. Once approved, the chair of the college undergraduate or graduate curriculum committee routes the degree program modification proposal to the college Dean.
  3. Upon college Dean approval, the Dean routes the proposal and any other supporting documents to the UCC/GAC review and approval.  
  4. The proposal author and/or department chair will be invited to the UCC/GAC meeting to present their proposal and answer possible questions.
  5. Once a degree program modification proposal is approved by the UCC or GAC, the UCC Chair or GAC Chair will route the new course proposal to Faculty Senate for either approval (undergraduate) or notification (graduate).
  6. After Faculty Senate approval for undergraduate degree program proposals or notification for graduate degree program proposals, the Faculty Senate Chair or designee will approve the proposal in CourseLeaf.
  7. Upon approval by Faculty Senate Chair or designee, the proposal is routed to the EVPAA or designee for final approval.
  8. Upon final approval, the proposal is routed to the Office of the Registrar for notification and subsequently inclusion in the next academic catalog.

 

Updated on 3/10/2026