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Undergraduate Curriculum Committee Process

I. NEW PROGRAM PROPOSALS (MAJOR, MINORs, CONCENTRATIONS, CERTIFICATES)

  1. Department curriculum committee (if present), department Chair and Academic college curriculum committee approval is obtained.
  2. After approval by the college Dean, the Vice-President of Academic Affairs (VPAA), or designee, reviews the proposal and submits to other departments if required (as per Board of Regents Policy).
  3. Once sign off has been obtained from applicable departments, the VPAA, or designee, will submit to UCC Chair.
  4. Proposal author and/or department chair will be invited to the UCC meeting to present their proposal and answer possible questions. All courses in a new program must be approved prior to it's review.
  5. UCC chair or vice-Chair will present approved proposal to Faculty Senate, or submit it to Senate Chair for presenting and subsequent vote.
  6. Once approved by Faculty Senate, UCC Chair or vice-Chair forwards the proposal to the VPAA or designee will submit to the Board of Regents for approval. The Board of Regents must approve new program proposals /certificates and in some cases, concentrations if they are considered to be a substantive change.
  7. If Board of Regents approval is granted, the VPAA or designee will determine if the new major, minor, concentration, or certificate needs SACSCOC approval or notification.
  8. Once all of the necessary approvals are obtained, the VPAA, or designee, will submit the new program approval form to the Registrar.

II. NEW COURSE PROPOSALS

  1. After department/program review, proposals are completed by the department and approved and sent by the department Chair to the college curriculum committee that will send the proposals to the college Dean, if approved.
  2. Upon college Dean approval, the Dean will forward the proposal to the VPAA, or designee, to ensure that they do not contradict any board policies.
  3. The VPAA, or designee, will forward the proposal and any other supporting documents to the UCC Chair.
  4. Proposal author and/or department chair will be invited to the UCC meeting to present their proposal and answer possible questions.
  5. Once a proposal is approved by the UCC, it is presented to Faculty Senate for approval.
  6. After Faculty Senate approval, the UCC Chair or vice-Chair will forward the proposal either to the VPAA or designee (e.g. for new core courses), or to the Registrar directly for inclusion into the Student Information System, and subsequently the next academic catalog.

III. MODIFICATION OF EXISTING:

Courses

  1. After internal department/program review, proposals are completed by the department and sent by department Chair to the college college curriculum committee who sends it to the college Dean, if approved.
  2. Upon college Dean approval, the Dean will forward the proposal to the VPAA, or designee, to ensure that they do not contradict any board policies.
  3. The VPAA, or designee, will review the proposals and forward the proposal and any other supporting documents to the UCC Chair for approval by UCC and subsequently by Faculty Senate.
  4. Proposal author and/or department Chair will be invited to the UCC meeting to present their proposal and answer possible questions.
    1. At UCC, some items may be passed using a quick review process  if the change is considered to be minor or administrative edit, i.e. doesn’t: affect other courses/programs, change the course requirements, alter the content, delivery method, prerequisites, or corequisites in a major way (with reasonable exceptions, such as removal a  pre-req of a course that doesn't exist any longer or has changed the number, adding online delivery method to the older course, and similar).
    2. For the minor edits, the proposal author and/or department Chair will NOT be formally invited to the UCC meeting to present their proposal but they may be present to answer possible questions if they wish.
    3. All minor edit proposals may be voted as a single item by the UCC
    4. Note: department and college-level curriculum committees can use quick review process for minor edits .
  5. After Senate approval, all proposals are forwarded to the Registrar by UCC Chair or vice-Chair.

Program curriculum and program requirement

  1. After department/program review, a proposal containing the modifications will be sent with the department Chair approval to the college curriculum committee and then the college Dean, if approved.
  2. Upon college Dean approval, the Dean will forward the proposal to the VPAA, or designee, to ensure that they do not contradict any board policies.
  3. Upon Academic Affairs approval, the proposal will move to the UCC Chair. Any new items in the program should already be approved prior to this review.
  4. Proposal author and/or department chair will be invited to the UCC meeting to present their proposal and answer possible questions.
    1. UCC will consider the limited minor/administrative edits via quick review process (such as adding a new course to the list of electives, removing deactivated one, and similar). In this case, format invitation to the UCC meeting might not be issued.
  5. Upon UCC approval, the proposal will be presented to Faculty Senate for approval.
  6. After Faculty Senate approval, the UCC Chair, or vice-Chair, will forward the proposal to the VPAA, or designee, and the Registrar for inclusion in the next academic catalog.

IV. GENERAL PROCEDURES

Items for action must be placed on the agenda at least five business days prior to the meeting. Items must be submitted in Courseleaf to the UCC Chair in order to be placed on agenda.

  1. All proposals and catalog modifications should have been edited thoroughly for spelling, grammar, and punctuation prior to submission to UCC. (UCC cannot devote meeting time to significant editorial revision work and will return documents requiring edits to their authors.)
  2. Second Readings: Matters involving approval of new programs, certificate programs, academic majors, academic minors, new courses, changes in program curriculum and other significant academic policy changes must be approved by two readings at successive meetings. The second reading may be waived by unanimous consent.
  3. Any member of Faculty Council may formally request to review any matter considered by UCC.

Updated on 6/27/2023