In response to questions we have received so far we hope the information below will provide some clarification.
The focus is on IT related expenses only … If you know of equipment that has required CIO approval in the past, then please include.
We are trying to determine where the expenses are funded so please ensure the difference between allocations you can control and those you can’t are clearly documented. So if the equipment was funded through an account not managed by the department please specify who paid for it (i.e. HUB).
You can enter an aggregate figure for miscellaneous. We are looking for data to understand trend. Of course, if we are talking less than 1-3 percent of total spend it is not necessary to include the items in the inventory.
For FY 14 – general budget description would suffice (i.e. laptops, then aggregate amount budgeted). If you are thinking of asking PBA for funds for purchases – either end of year of FY 15, you should put that estimate in the spreadsheet.
You should include inventory that was purchased prior to fiscal year 2013 but we do not need the financial information. For these items complete columns A-J only. Examples are provided on the template entitled Technology Inventory (example).
While our focus is an inventory of technology equipment if you have equipment that would be expensive to replace such as laboratory or robotics equipment you may want to create an inventory for your internal use as part of your business continuity documentation. This information should not be provided to the ITC.