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Procurement

New Purchasing Limits

 

All Purchases-Any Dollar Amount

  • All End-Users must verify whether the product and/or service needed is available on Mandatory State Contract prior to purchasing, no matter the dollar amount. If it is on a Mandatory State Contract then the End-User must purchase from the State Contract vendor. Mandatory Statewide Contracts are contracts established by the State Purchasing Division (SPD) for use by all State entities. State entities must use the mandatory contract unless SPD grants a written waiver.
  • If End-users have a valid justification for purchasing from a non-statewide approved vendor and the product and/or service is available on a Mandatory State Contract, a waiver request must be submitted by the Procurement Officer to State Purchasing Division of DOAS for approval. The request for a waiver requires written justification and can take 5 to 7 business days.
  • All purchases must have a business purpose listed on either the purchase requisition, the check request or on the reconcilement of the P-card in Works.

Purchases less than $2,500 - Business Purpose Required

  • May be purchased and paid with a P-card.
  • May be purchased and paid with a Purchase Order.
  • May be paid with a Check request.

Purchases between $2,501-$4,999* - Business Purpose Required

  • May be purchased and paid with a P-card.
  • May be purchased and paid with a Purchase Order.

Purchases between $5,000-$24,999 - Business Purpose, Three (3) Quotes and Checklist (NEW) Required

  • May be purchased and paid with a Purchase Order Only.

A single item purchase >$3000 must be purchased with a Purchase Order Only

All Purchase Orders between $5,000 and $24,999 must have at least three written quotes attached along with an explanation of the business purpose. If the needed product and/or service is on State Convenience Contract, one of the quotes must be from that vendor. Convenience Statewide Contracts are contracts established by the SPD for use by all State entities. State entities may, but are not required to use this type of contract. However, SPD strongly encourages the use of convenience statewide contracts.

Purchases Greater than $24,999

  • If you reasonably foresee purchases >$25000 with the same vendor for the fiscal year, then we must place a competitive bid on the Georgia Procurement Registry for the needed products and/or services.

All Statewide contracts can be viewed online at the link - http://doas.ga.gov/StateLocal/SPD/Pages/StatewideContractIndex.aspx