Study Room Reservations

Policy

The Clayton State Library recognizes a need to provide functional spaces for group collaboration and individual study with special equipment designed to facilitate learning, media presentation, and recording capabilities. All study rooms require a reservation for use. 
 

Who Can Reserve?

• Clayton State University degree-seeking students and currently employed faculty and staff.  
• Reservation privileges may be blocked due to repeated guideline violations. 
   

Requirements

• Study rooms are for one or more people with two exceptions: 
  
  • • L140 requires a group of five(5) or more. 
    • L212 requires a group of five(5) or more. 
• Maximum reservation length is two (2) hours. 
• Patrons are allowed one reservation per person per day. 
• Patrons can make reservations up to two weeks (14 days) in advance. 
   

Use Guidelines

The patron who schedules the reservation is responsible for the room during the reservation. Please leave the room in good condition. This means removing trash, pushing in chairs, and erasing boards with library-provided erasers. If a room is not in good condition at the start of a reservation, please alert library staff.  

• Adhere to the minimum and maximum occupancy for each room .   
• Alert staff if you need to briefly leave the room during your reservation.  
• A user or group that is more than 15 minutes late forfeits the reservation.  
• Be kind to the cables and refrain from moving the table.  
• Study rooms are designated as Active Learning Zones but they are not soundproof. Monitor conversation and media volume levels, and keep the door closed while in the room .  
• Check out the library-provided markers and supplies if you plan to use the dry erase boards. 
• The Clayton State University Children on Campus Policy states that children may never be left unattended on campus, and this includes library study rooms . Library staff will notify Public Safety if an unattended child is found in a study room . 
• Follow the library's Food and Beverage Policy  
• Be mindful of the time and vacate the room at the end of your reservation. 
• patrons must vacate study rooms 15 minutes prior to closing time.  
• Please return any supplies to the nearest service desk 15 minutes before closing.  
• Three or more violations of study room policies will result in loss of study room privileges. The first and second violations will result in a warning and library staff will place an explanatory note in the patron's library account. A third violation will cause the patron to lose study room privileges. 
  

One Button Studio (L220)

The One Button Studio is a simplified recording studio. One Button Studio helps users create a high-quality video recording without needing any previous video production experience. Instructions for the One Button Studio are in a folder next to the device. Do not attempt to move or adjust the motorized camera manually. It is controlled by the One Button software. Please ask for assistance if you need to move the green screen.  
 

Equipment

All study rooms include a whiteboard. Patrons can check out markers and erasers at the service desk on both floors of the library. All study rooms with monitors will include an HDMI cord. Connect the cord to your computer to project your screen onto the monitor. HDMI adapters for most devices are available for checkout at the service desk on both floors. Room L224 includes multiple HDMI and VGA cables so group members can share their screens without plugging and unplugging each time. Please ask for assistance if you have trouble with the cables.  
 

Related Policies

Study Zones Policy
Food & Beverage Policy 

 

Effective Date: 1/9/2017
Review Date: 11/5/2023