The CLCP is eight basic programs to be customized for each entity’s operational risks. The first four are common to all covered state entities, while the last four are dependent upon the operation performed. Each covered entity must develop a written, specific and comprehensive Loss Control Plan that establishes systems (policies, procedures, practices) to effectively control identified risk exposures. Each entity will identify the individuals designated to verify compliance with the applicable programs. DOAS will partner with the entity to assist with implementation, benchmarking, and measurement.
- Employee Education and Training – Given the variety of risk exposures to employees of covered entities, training and education will improve loss control programs. Each entity must establish a written policy for the broadcast of training material to all covered individuals and the verification of compliance thereof. This material will include information on the types and extents of insurance coverage available and other loss control topics. DOAS will make training materials available and will direct entities to other sources.
- Employee Accident Prevention Plan - Most injuries to employees are preventable. Each participating entity will create systems for the identification and control of hazards and exposures within their operations.
- Fidelity Losses (Employee Theft) - Theft and misuse of state funds, property and services by employees causes financial loss and impacts their organizational image. Each entity will create systems to maintain property inventories and discipline employees accused of or found to have stolen or misused state funds or property.
- General Liability – Entities will create systems to eliminate or reduce the effect of Employment Practice claims, such as harassment. This should include an Employee Handbook containing policies and procedures. Systems will also be created to prevent premises and operations claims, such as third part injuries or vehicle damage from powered equipment.
- Workers’ Compensation – Return to Work - Transitional duty provides meaningful light duty work for an injured worker until they are fully recovered. State agencies must ensure light duty jobs are available for injured workers that are medically capable of work. Supervisors will be trained to develop “Georgia Activity Analyses” for all positions and utilize those documents to assist in identifying what activities the worker can perform.
- Property - Maintaining state-owned buildings in proper condition is critical to preventing losses and reducing liability issues. Entities that maintain state–owned buildings should establish and maintain systems and resources to ensure routine maintenance is performed to correct facility deficiencies, provide for inspections, a system to manage changes to existing systems or new systems, and a system to track corrective actions and inspection recommendations until completion.
- Auto Liability and Physical Damage - Employees driving on state business regardless of vehicle ownership (state, personal, rented, leased) are covered for damages caused while operating the vehicle. This program also covers nonprofit agencies and their employees that have contracted with the Department of Juvenile Justice, Department of Transportation, or Department of Human Resources to furnish certain services. Agencies will create a Motor Vehicle Use Policy and a Driver Qualification Program. Agencies will also participate in the Report My Driving program and set up an auto accident review panel.
- Fleet Management - Entities with state owned vehicles are expected to be good stewards of state property. DOAS has contracted with Automotive Resources Incorporated (ARI) to monitor vehicles for preventive maintenance, provide resources for vehicle repairs including routine replacement of tires and batteries as well as repairs from accident damage. Agencies are expected to join ARI or provide a similar program for the maintenance of their fleet. Failure to report state vehicle mileage at requested intervals, repair & maintenance costs and vehicle accidents will result in surcharges and higher deductibles being assessed for agency vehicle coverage.
View Component Programs (PDF)