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Laker Angels

Bylaws

Updated: June 2013

 Article I – NAME

The name of this organization shall be the Clayton State Laker Angels.

This organization is serving as a volunteer club.

 Article II – OBJECTIVES/PURPOSE

The objectives of the Clayton State Laker Angels (“Laker Angels”) shall be:

1.     To organize volunteers to respond to the needs of CSU employees.

2.     To respond to CSU employees who have a need.

3.     To recruit new volunteers.

4.     To raise funds to support the Laker Angel mission.

The purpose of the Laker Angels Club is to provide food/supplies/services to CSU employees or CSU employee families in the event of illness, death, injury, accident, etc. of the employee or employee’s immediate family, as determined by the Laker Angel board and the CSU employee.

Definitions:

Immediate family – defined as mother, father, child, spouse and any other family member residing in the same household as the CSU employee or under the guardianship of the CSU employee.

Opportunity – an employee with a need that has been revealed to the Laker Angels for the purpose of soliciting help for the employee from the Laker Angels.

 Article III – MEMBERSHIP

Clayton State Laker Angels membership is open to all employees, including part-time, faculty, and staff members of Clayton State University.

 Article IV – BOARD OF DIRECTORS

1.    The board of directors shall consist of a president, a vice president, a treasurer, and two (2) voting members; or (2) two co-chairs, a treasurer, and two voting members. The Clayton State Laker Angels shall elect the members of the board of directors from among its members, at the annual June meeting. The board of directors shall serve for a term of one (1) year, beginning the first day of July of each year.

2.     A board member can be a candidate for re-election to the board of directors.

3.     The president or co-chairs will call for volunteers to fill vacancies of the board that occur due to resignation, expulsion, or for other reasons. These appointments will last until the next election. If a replacement cannot be found to serve the remainder of the term, the board members will assume the duties of the position vacated until the end of the term in June.

4.     Attendance of directors at each meeting of the board of directors is of vital importance to the organization.

 Article V – DUTIES

1.     President or Co-Chair

Officiate at meetings

Respond to email and web requests

Match domestic requests with volunteers

Arrange for payments approved by the Laker Angel board by submitting the appropriate forms to the CSU Foundation

Present financial requests to board members for approval

Initiate fundraising efforts

Initiate volunteer recruitment

2.      Vice President

Officiate meetings when the president or co-chair is not present

Take meeting minutes when president or co-chair is present

Respond to email and web requests as needed

Match domestic requests with volunteers as needed

Arrange for payments approved by the Laker Angel board by submitting the appropriate forms to the CSU Foundation, in the President’s absence

3.        Treasurer

Collect deposits and issues receipts for all monies

Keep itemized records of all deposits and disbursements

Report to Laker Angels annually on expenditures and deposits, with the exception of confidential requests, which will not be reported to the  organization at large.

Arrange for payments approved by the Laker Angel board by submitting the appropriate forms to the CSU Foundation, in the President’s absence

4.         Voting Members

Act as voting members to approve/decline requests for financial needs

Take meeting minutes when vice president and/or co-chair are not president

Article VI – DISBURSEMENT OF FUNDS

1.        All matters that require the disbursement of funds from the Laker Angels foundation account will be decided upon by a majority vote of the board of directors. With five (5) voting members, three (3) votes will make a majority.

2.        Audit and review procedures shall be conducted by the CSU Foundation and results are a matter of public record.

3.        The Laker Angels may make a donation to a CSU employee in the case of a catastrophic need. The amount donated can be up to the following:

Current balance minus $1,000.00 divided by two.

 Article VII – PROCEDURES - GUIDELINES

Notification:

It is the responsibility of the Laker Angel board to notify the Laker Angels membership or appropriate Laker Angels committee/team of any opportunity that requires a response from the Laker Angels.

Details of the employee or the employee’s family situation should not be revealed without the expressed permission from the employee.

Notification of a Laker Angel opportunity is for the purpose of responding on behalf of the Laker Angels and should not be discussed outside of the Laker Angels’ response without the expressed permission of the employee.

Suggested Responses to Opportunities:

1.    Death of CSU employee or member of CSU employee’s immediate family

       For in-town funerals, the Laker Angels provide food for the family.

       For out-of-town funerals, the Laker Angels send a card.

       For employees who have a lot of expenses incurred with travel, the Laker Angels may offer a gift card for gas/meals/expenses

 2.   Illness/hospitalization of CSU employee or member of CSU employee’s immediate family

       Prepare a hospital/home care package

       Provide gift card for hospital travel/meal expenses

       Provide service to assist with recovery (i.e., housecleaning, yard service, etc.)

3.   Other Opportunities

The Laker Angels will work with the CSU employee to determine the best/most appropriate way for the Laker Angels to meet the employee needs.

 Article VIII – SPECIAL COMMITTEES

 It shall be the duty of the president or co-chairs and the other directors, at the beginning of their terms, to review the need for special committees.

 Article IX – ELECTIONS

 Nomination and Election of Board of Directors

1.    A nominating committee consisting of not less than three, nor more than five members, shall be appointed by the president or co-chairs prior to the June meeting.

2.    The nominating committee shall present to the board of directors the names of a minimum of five nominees (one for each position) from the membership prior to the June meeting. The nominations for the board will then be emailed to the full membership.

3.    The nominations for the board will be presented to the full membership of the Clayton State Laker Angels at their June meeting. Nominations will also be taken from the floor at the June meeting.

4.    The president or co-chairs will be responsible for arranging a confidential process of collecting and tabulating the ballots. At the conclusion of the meeting, all votes will be counted and the results announced to the members.

 Article X – MEETINGS

1.    Meetings of the Laker Angels shall be called when deemed desirable by the board of directors.

2.    Any member of the board of directors may call a meeting of the board of directors at any time to discuss business of the Laker Angels.

3.    Meetings of the membership shall be held at such hour and such place as the board of directors may designate, with proper notice given to all members.

4.   The full membership shall meet in June to elect officers.

 Article XI – BY-LAWS

1.    Amendments to these bylaws may be recommended by the board of directors or by any member. These proposed amendments will be adopted upon a majority vote of the membership present when the amendments are proposed or by a majority of email votes received in favor of the amendments.

2.    A current copy of these by-laws, and any revisions adopted by the board shall be sent to the Clayton State Laker Angels and the CSU Foundation.

 Article XII – DISSOLUTION

1.   The board of directors may recommend dissolution at the June meeting if the nominating committee is unable to secure nominations for all board of director positions.

2.   Dissolution must be approved by a vote of the majority of the members present at the June meeting in which dissolution was proposed.

3.   If the Laker Angels decide to dissolve, all monies in the Laker Angel Club Foundation account should be transferred to the CSU Foundation General Account after all debts are paid.