Email Signature Generator

Install Your Official Clayton State Email Signature

Signature Usage Rules (Please Read Before Editing)

To protect the university’s brand and ensure consistency across all communications, please do not modify the signature after adding it to Outlook.

Please DO:

• Use the signature exactly as generated
• Use your signature for replies only to help save space
• Keep it clean, consistent, and professional
• Regenerate a new signature if your information changes
• Use a “Book My Time” link or office address instead of listing your email (if applicable)
• Include pronouns if you choose

Do NOT:

• Alter the logo (size, colors, spacing, or placement)
• Change fonts, font sizes, or text colors
• Add extra images, icons, or artwork
• Remove required elements such as the logo
• Insert personal quotes, slogans, or taglines
• Rearrange the layout or spacing

Maintaining a consistent signature strengthens the university’s brand and ensures every message appears polished and professional.

Outlook Instructions

New Outlook for Windows

The best method is drag and drop to preserve formatting.

• Generate your signature
• Highlight the entire signature
• Click and hold the highlighted area
• Drag it directly into the Outlook signature box
• Release the mouse

Note: Copy and paste will not preserve formatting in the new Outlook.

Outlook Classic for Windows

• Generate your signature
• Copy it (Ctrl + C or right-click and Copy)
• Go to File → Options → Mail → Signatures
• Right-click in the signature editor and select “Keep Source Formatting”
• Avoid using Ctrl + V

Outlook for Mac

• Generate your signature
• Copy it
• Go to Preferences → Signatures
• Right-click (or Control-click) and paste
• Avoid using simple Cmd + V if formatting is lost