Volume 8, #89
New in this Issue
New Parking Permits
The parking permits/decals for the previous school year will expire on Wednesday July 31. New permits are currently available for pick up at the Department of Public Safety, with valid dates from Aug. 1, 2013 to July 31, 2014.
Faculty/staff will be issued the traditional blue colored permits. However, there are some changes to the student permits. Students living in Laker Hall will be issued gold colored permits and those living in Clayton Station will be issued green colored permits. All other students will be issued orange colored permits. However, student vehicles bearing any of these three colors may park in any areas designated for student parking.
Loch Shop “Welcome Back” Promo, Today Through Aug. 3
No, they’re not discounting DVD’s of the old Gabe Kaplan TV show, nor John Sebastian CDs. The Loch Shop’s "Welcome Back" promo is 10 percent off all flags and Wallskinz, from today through Saturday, Aug. 3.
Go to www.claytonstategear.com for more details.
Biweekly Payroll Reminder
Biweekly timecards must be approved in the ADP system by6 p.m., Friday, Aug. 2,for the payroll ending on Aug. 2.
If you have any questions, including password resets, while attempting to approve or update a timecard, please contact our SSC Customer Support Team.
Residence Life Schedules Annual Move-In Day, Aug. 7
One of the highlights of the Clayton State University year is coming up next week. Wednesday, Aug. 7 is “Move-In” Day at Laker Hall.
The University’s freshman housing, Laker Hall is expecting a full house for the 2013 fall semester. Move-In Day, the day when the University’s newest freshmen come to campus and Laker Hall, is scheduled for Wednesday, Aug. 7, from 8 a.m. to 5 p.m. As has been the case since Laker Hall opened in 2008, Clayton State Residence Life is calling for volunteers among the University’s faculty, staff and students to help move in the new freshman students.
“Volunteers will be helping to welcome students and parents, providing directions to local businesses for last-minute shopping, and most importantly helping unload cars and carry items to the rooms of residents,” explains Danielle R. Sims, residence hall manager for Laker Hall. “We are expecting a full house this year so it’s an exciting time in Residence Life!”
For more information, contact Sims at (678) 466-5479 or via email at firstname.lastname@example.org.
Road and Parking Lot Resurfacing
Please be advised about road works on campus from Aug. 3 to Aug. 7. Intermittent road closures at affected locations are to be expected.
Work at Caldwell Drive and a portion of a parking lot G near Student Center is scheduled for Aug. 3 and Aug. 5. Sanford Drive and a portion of a parking lot K work is scheduled for Aug. 6 and Aug. 7.
A link to a road map with specified repair dates is below:
Ask Me! Returns to Clayton State, Aug. 9
Ask Me! -- sponsored by the Clayton State University Customer Service Program and the Clayton State Office of Auxiliary Services -- will once again be making dreams real and helping to welcome newcomers to the University for the start of the fall semester.
The dates for next month’s Ask Me! are; Friday, Aug. 9, from 8 a.m. to 4 p.m., Monday, Aug. 12, from 8 a.m. to 6 p.m., and Tuesday, Aug. 13, from 8 a.m. to 6 p.m. The Monday and Tuesday Ask Me! programs will center around a tent on the Clayton State Quad. In case of rain, Ask Me! will move inside to Main Street in the James M. Baker University Center.
Ask Me! is designed to help welcome newcomers and returners to the University during the start of each semester. The program features welcome tents and student volunteers wearing bright orange Ask Me! T-shirts. Volunteers are positioned in high-traffic areas all around the campus to help welcome students, answer questions, and to point people in the right direction.
Volunteers for Ask Me! will earn $25 “Bookstore Bucks” for each four-hour shift (limit two shifts per volunteer). To be eligible, a student must have earned at least 15 credit hours at Clayton State University and must attend one of two 30-minute training sessions.
For more information, please contact Jasmine Foster at email@example.com.
SSC Call Center Creates Back to School Resources
In preparation for the upcoming return of the faculty, staff and students on campus, the SSC has created a Back to School Resources for institutions to use. We know this is a very busy time at the institutions and would like to provide a few tools to help.
The SSC will also extend business hours beginning Thursday, Aug. 1. The SSC Call Center will be available Monday through Friday from 7:30 a.m. to 6 p.m., with the exception of the Monday, Sept. 2 closure in observance of the Labor Day holiday. Normal business hours of Monday through Friday, 8 a.m. to 5 p.m., will resume on Monday, Sept. 9.
In addition, a link to the eTIME Documentation has been added to the ADP Portal Time & Attendance Welcome page.
If you have questions or concerns, please contact us by emailing firstname.lastname@example.org or calling (478) 240-6500.
Fifth Annual Diversity and Multicultural Conference, Oct. 11
Clayton State’s Fifth Annual Diversity and Multicultural Conference will be held on Friday, Oct. 11, from 9 a.m. to 5 p.m., in the Student Activities Center Ballroom.
The Diversity and Multicultural Conference is a dynamic and interactive one-day development opportunity that gives participants the essential knowledge and strategies needed to lead and function in a globally complex society. This conference is a great career and personal development opportunity for students, faculty and staff; separate conference tracks are implemented to meet the needs of both groups.
Register until Friday, Sept. 27, by visiting http://apps.clayton.edu/webreg/register/Diversity2013. Free for Clayton State students; Clayton State faculty/staff $20, Non-Clayton State participants $40.Registration fee covers continental breakfast, lunch and conference materials.
For additional information, go to:
Call for Presentations -- Submit Presentation Proposals by Friday, Sept. 6
Conference Theme: Beyond Race: The Forgotten “isms”
Our goal is to broaden participants understanding of diversity, multiculturalism, and social justice. Additionally, explore the intersection of social identities and how our social identities can create privilege and oppression.
If you are interested in contributing to the conference by presenting, go to: http://www.clayton.edu/campus-life/multicultural/conference
For more information regarding the conference, contact Lakiesa C. Rawlinson at email@example.com or (678) 466-5421.
July 2013 Grants Management Newsletter Available On-line
The July issue of the Grant & Contract Programs Office monthly newsletter can be found at http://www.clayton.edu/grantcontractprograms/newsletters.
July’s newsletter features the new federal indirect cost rate information, effective July 1, as well as General Tips for Writing Proposals: Writing the Program Activities and Timelines, Navigating the Grant Funded Course Release, and a reprint of the USG Office of Internal Audit and Compliance briefing entitled Internal Control Issues Concerning Grant Awards.
If you would like to request a topic for coverage in upcoming issues of the Grants Management Monthly Newsletter, contact RhondaGibson@clayton.edu.
Auxiliary Services Semester Break Hours
During the semester break, the units of Auxiliary Services will have the following operating hours:
Loch Shop/LakerCard Center – July 29 – Aug. 2
Monday – Thursday: 8 a.m. – 5 p.m.
Friday: 8 a.m. – 3:30 p.m.
Monday – Thursday: 8 a.m. – 4 p.m.
Friday: 8 a.m. – 3 p.m.
Monday – Friday: 10:30 a.m. – 2:30 p.m.
Clayton State Track and Cross Country Athletes Need Used Furniture by July 31
Head Track and Cross Country Coach Mike Mead is seeking used furniture, particularly twin beds and dressers, as well as sofas, chairs, tables, etc., that individuals would be willing to part with. It’s for a good cause — namely some of the Lakers track and cross country athletes who are coming from out of state and will be living off-campus this fall.
Mead and his runners will do the hauling. Please contact Mead by July 31 at (678) 466-4679 or by email at firstname.lastname@example.org.
Continuing Education Open House at Clayton State – Fayette, Aug. 1
The Clayton State University Center for Continuing Education will hold an Open House at the Clayton State — Fayette instructional site, 100 World Dr., Ste. 100, Peachtree City, from 6:30 p.m. to 8:30 p.m., on Thursday, Aug. 1.
The Clayton State – Fayette Open House will feature Information Sessions on Special Events and Program Planning, the Security Management Certificate Program and the upcoming trip to South Pacific Wonders, as well as information on the other continuing education programs that will be offered at Clayton State – Fayette this fall.
SAC Fitness Center Closed for Staff Training, Aug. 1 and Aug. 2
In preparation for the start of the new academic year and the arrival of our students, the Department of Recreation & Wellness will be conducting a comprehensive, two-day training with its student staff.
As such, the SAC Fitness Center will be closed on Thursday, Aug. 1 and Friday, Aug. 2. The Fitness Center will open on Saturday, Aug. 3 at noon. For questions or concerns, please contact Cindy Lauer, director, at Cindylauer@clayton.edu or call (678) 466-4974.
Alumni Association Accepting Nominations for Alumni Achievement Awards Until Aug. 2
The Clayton State University Alumni Association is currently accepting nominations for the 2013 Alumni Achievement Awards. The awards will be presented at the Thursday, Sept. 26 Alumni Association Achievement Awards Dinner.
Nominations are being solicited for three categories: Distinguished Alumnus, Recent Graduate Alumnus, and Outstanding “Future” Alumnus. For more information, including the nomination criteria, visit: https://www.myschoolcast.com/UserFiles/Docs/3353/Alumni-Achivement-Award-Nomination-Packet.pdf. The deadline for submitting nominations is Friday, Aug. 2, 2013.
According to Clayton State Director of Alumni Relations Leila Tatum, the Alumni Association seeks to recognize the University’s alumni and alumnae who have made significant contributions to society, and whose accomplishments, affiliations, and careers have honored the legacy of excellence at the University.
Tatum also points out that students can get in on the action too, as the Outstanding Future Alumnus category recognizes an outstanding current student, notably standout students who display strong leadership abilities and who bleed orange and blue.
Chick-fil-A Back-2-School Supply Drive – to July 31; Back-2-School Bash, Aug. 3
It is time to start planning for the 2013-2014 school year.
In order to provide much-needed school supplies for the students in Clayton County, Chick-fil-A has partnered with the Clayton County Board of Education to host a “Back -to -School Supply Drive” (go to http://back2schoolbash.com/How_Can_I_Help_.html) until July 31, 2013. Chick-fil-A is also planning a “Back-to-School Bash” on Saturday, Aug. 3 at First Baptist Church of Jonesboro at The ROC from 11 a.m. to 2 p.m. This will be a FREE, action-packed event with moonwalks and local churches and businesses helping to celebrate the return to school and a successful school supply drive.
AFAA Group Exercise (GX): The Practical Way™ Workshop & Primary Group Exercise Instructor Certification Want to be a Group X Instructor? The Department of Recreation & Wellness will host AFAA’s Group Exercise (GX): The Practical Way™ Workshop on Saturday, Aug. 3, from 9 a.m. to 6 p.m., and Primary Group Exercise Instructor Certification on Sunday, Aug. 4, also from 9 a.m. to 6 p.m., in the SAC Fitness Center Studio B. The Group Exercise Workshop is designed to prepare uncertified instructors to take the Group Exercise Certification and to refresh current instructors on their teaching skills. The Primary Group Exercise Instructor Certification will allow aspiring instructors to become certified to teach Group Exercise and includes both practical and written assessments. These two events are open to anyone. The Practical Way™ Workshop cost is $179 and the Primary Group Exercise Instructor Certification cost is $299. For more information visit http://www.clayton.edu/recwell/fitnesscenter/groupexercise or contact Lisa Williamson, assistant director of Recreation & Wellness (Fitness & Wellness), at email@example.com.
Bookstore Bucks, Starting Aug. 5
Bookstore Bucks (formerly Financial Aid Book Money) will be available Monday, Aug. 5 to Tuesday, Aug. 20. Up to $1,000 of your unused Financial Aid will automatically be deposited in your Bookstore Bucks account on Monday, Aug. 5 for you to purchase anything in the Loch Shop. After August 20, unused Bookstore Bucks are returned to your student account and refunded in late August based on your refund preference through Higher One.
The Loch Shop and LakerCard Center Extended Hours During Bookstore Bucks, Aug. 5 through Aug. 20
The Loch Shop and LakerCard Center will have extended hours during Bookstore Bucks:
Aug. 5 – Aug. 8: 8 a.m. – 7 p.m. (Bookstore Bucks open)
Aug. 9: 8 a.m. – 3:30 p.m.
Aug. 10: 9 a.m. – 3:30 p.m.
Aug. 12 – Aug. 15: 8 a.m. – 8 p.m.
Aug. 16: 8 a.m. – 3:30 p.m.
Aug. 17: 10 a.m. – 2 p.m. (last day for refunds/exchanges)
Aug. 19: Resume normal fall semester hours
Aug. 20: Last day of Bookstore Bucks
Eighth Annual New Student Convocation, Aug. 9, Please R.S.V.P. by Aug. 6
Clayton State University’s Eighth Annual New Student Convocation is scheduled to take place on Friday, Aug. 9, from 10 a.m. to 11 a.m., in Spivey Hall. A brunch reception will immediately follow the ceremony.
Clayton State faculty and staff who participate in the procession portion of the ceremony are kindly requested to wear their academic regalia. The New Student Convocation is an exciting time when faculty, staff and all new students assemble to mark the beginning of a new academic year. New Student Convocation is a formal ceremony intended to inspire, motivate and officially welcome our new students. President Thomas J. "Tim" Hynes, Jr. will offer encouraging words to incoming students and the campus community during the ceremony.
In order to appropriately plan for the brunch reception count, please kindly RSVP for the ceremony: https://claytonstate.qualtrics.com/SE/?SID=SV_eOFf2FXe4xPMg5f.
The RSVP deadline is Tuesday, Aug. 6, by 3 p.m.
The faculty marshal and deputy marshal will assemble the faculty in the Spivey Hall Green Room hallway in processional order. A limited number of faculty (approx. 110) will sit on stage; the remaining participating faculty will sit in designated seating towards the rear of the Hall. (Refer to posted signs for line-up designations.)
Just prior to convocation start time (approx. 9:50 a.m.), the faculty processional will proceed into the Hall. Due to the possible high number of student participants for the ceremony, an overflow room has been reserved for guests (students, non-processional faculty and staff) if seating capacity is reached at Spivey Hall for the ceremony. The ceremony will be video-streamed in the overflow location. Volunteers will be available to assist guests from Spivey Hall to the overflow location.
If you have questions regarding the ceremony, please contact Celena Milner at firstname.lastname@example.org or (678) 466-5443; Office of Orientation & New Student Programs, Student Center, Room 218. To view more information regarding the ceremony, please visit: http://www.clayton.edu/orientation/convocation.
Party for Good, Aug. 9
The Party for Good will be held on Friday, Aug. 9, from 12:30 p.m. to 2:30 p.m., in SAC Ballrooms and on the SAC Green. There will be inflatables and outdoor activities on the SAC Green and community projects facilitated by student organizations in the SAC Ballrooms.
Dining Services Resumes Normal Hours on Saturday, Aug. 10
During the semester break, Jazzman’s and Subconnection will be open to serve you. Beginning Saturday, Aug. 10, all dining locations will resume their normal fall semester operating schedule. The Lakeside Dining Hall will resume normal service for employees on Monday, Aug. 12.
Insanity & PiYo Instructor Certifications The Department of Recreation & Wellness will host Beachbody’s Insanity® instructor certification on Saturday, Aug.10, from 9 a.m. to 5 p.m., and PiYo instructor training on Sunday, Aug. 11, also from 9 a.m. to 5 p.m., in the SAC Fitness Center Studio B. Insanity's high-intensity activity forces the body to work for longer periods of time at a higher capacity than traditional workouts. As a result, people experience faster increases in cardiovascular fitness, and burn carbohydrates and fat more efficiently — as much as 1,000 calories per hour! If yoga makes you yawn, Piyo will make you strong! Be a yoga rebel with PiYo Strength®. It's a unique core-strengthening workout inspired by yoga and Pilates. With upbeat music and a constant flow of moves, it's a rhythmic, dynamic, and intense workout designed to build strength and flexibility. Both programs are open to everyone. The cost for Insanity® instructor certification is $249, and the cost for Piyo instructor training is $189. For more information visit http://www.clayton.edu/recwell/fitnesscenter/groupexercise or contact Lisa Williamson, assistant director of Recreation & Wellness (Fitness & Wellness), at email@example.com.
Southern Crescent Symphony Orchestra Seeking Strings Players
The Southern Crescent Symphony Orchestra is currently seeking musicians for all string positions. Auditions for the orchestra's 2013-2014 season will be held on Tuesday, Aug. 13, between 6 p.m. and 9 p.m. in the Clayton State University Music Building.
The audition will include a solo of your choice, sight reading and an interview concerning your playing background.
To schedule an audition please email the conductor, Dr. Richard Bell, at firstname.lastname@example.org.
The Southern Crescent Symphony Orchestra is a community orchestra devoted to meeting the cultural needs of audiences and performers in the Southern Crescent area of Metro Atlanta. Members of the orchestra include professional musicians, music educators and amateur musicians, all of whom strive to utilize their full potential in presenting a quality musical product. For the coming season the orchestra will partner with the Clayton State University Orchestra for performances in Spivey Hall and the Fayetteville First United Methodist Church.The SCSO is conducted by Bell, Carl Rieke, and Michael Puckett. For more information you may visit www.scsymphony.org.
SBDC to Hold Starting a Business Workshop in Griffin, Aug. 14
The Clayton State University Small Business Development Center (SBDC) will be holding a “Starting a Business Workshop” on Wednesday, Aug. 14, from 9 a.m. to noon at the Griffin-Spalding Chamber of Commerce/Griffin Welcome Center, 143 N. Hill St., Griffin, Ga.
The cost of the workshop is $69 per person, with a 50 percent discount for current Clayton State students, faculty and staff, who should contact Heather Chaney for discount code. Also, there is 50 percent off each additional person who registers with an individual when the first person pays the full fee of $69 (discounts cannot be combined).
To register, go to http://www.georgiasbdc.org/subpage.aspx?cart=1a6868d9-04af-4163-99a5-bdf9113a3411&page_name=view_classes&city=Morrow.
SBDC Class on "Writing a Living Business Plan" Aug. 15
The Clayton State University Small Business Development Center (SBDC) will be presenting a class on "Writing a Living Business Plan" on Thursday, Aug. 15.
The class will run from 5 p.m. to 8 p.m. and will be held in room G127 on the first floor of the Clayton State Arts & Sciences Building. The registration fee is $69 per person.
Topics for discussion during "Writing a Living Business Plan" will include:
Telling a compelling and provocative story;
Completing a SWOT analysis;
Setting goals and key performance indicators;
Compiling sections of the plan, including marketing, HR, financial, operational; Calculating profit and loss projections, balance sheets, cash flow statements;
Finding sources and determining the cost of capital.
A sample business plan will be among the handouts provided with the class.
Interested parties can register at www.georgiasbdc.org or call SBDC Program Coordinator Heather Chaney at (678) 466-5100.
Save the Date — Alumni Association Achievement Awards Dinner, Sept. 26 Clayton State University Alumni Association presents the Alumni Achievement Awards Dinner, Thursday, Sept. 26, 2013, honoring; Distinguished Alumnus, Recent Graduate Alumnus, Outstanding “Future” Alumnus. To nominate an individual, go to http://www.myschoolcast.com/UserFiles/Docs/3353/Alumni-Achivement-Award-Nomination-Packet.pdf. All nomination forms and supporting documents must be submitted to the Clayton State University Alumni Association office by July 26, 2013.
Changes in Clayton State Accounting Services Staff
We are experiencing some staffing changes in Accounting Services and wanted to ensure that the campus community knows who to contact for the services we provide. Please note that Micah Grant is now a full-time faculty member and his duties are shared among our colleagues in Accounting Services.
For Service in the following areas please contact:
Travel: Wanda Neal, (678) 466-5496 WandaNeal@Clayton.edu
Journal Entries: Nicole Harris, (678) 466-5497 NicoleHarris@Clayton.edu
Incoming and Outgoing Wires: Lavern (Amanda) Kelley, (678) 466-4291 LavernKelley@Clayton.edu
Accounts Payable: Wanda Bunn, (678) 466-4284 WandaBunn@Clayton.edu
Arlene Charles, AVP/Controller, can be contacted at (678) 466-4273 or ArleneCharles@Clayton.edu regarding all services including the GLACIER tax reporting.
Georgia Security and Immigration and Compliance Act
In July 2013, the State of Georgia implemented a new requirement for the procurement of labor and services by Governmental Entities.
Going forward, Clayton State University Employees wishing to enter into a “contract” for the physical performance of services that exceeds $2,499.99 will need to verify the Contractor’s immigration status BEFORE the contract is signed and work begins.
This means before we issue certain POs, receive bids or quotes, or start contract negotiations-Procurement Services and/or Contract Administration must obtain the notarized Contract Affidavit from the contractor/vendor.
The modified contract review policy and checklist, new FAQs, updated forms and other documents are available on the CSU Contract Administration’s website.
Please click on the link for additional information and forms listed below:
· E-Verify and Senate Bill 160
· Affidavit Exemptions
· Attorney General’s (AG) Letter
Please contact Cindy Knight or Bobby Hamil from the Contract Review team or myself for any additional questions or concerns you may have.
Clayton County Rotary Club Looking for Speakers
The Clayton County Rotary Club is looking for speakers for its meetings in October and November. The Rotary Club meets at Red Lobster on Tara Boulevard at noon each Wednesday.
If you have expertise on just about any subject, and would like to speak to the Rotary Club during those two months, please contact John Shiffert in University Relations. New Federal Indirect Cost Rate Effective July 1 As of July 1, Clayton State University’s federally negotiated Facilities and Administrative (Indirect) cost rate is 35.3 percent of direct salaries and wages, including all fringe benefits. The University’s “off-campus” rate is 18.7 percent of the same salaries, wages and benefits base. OFF-CAMPUS DEFINITION: For all activities performed in facilities not owned by the institution and to which rent is directly allocated to the project(s), the off-campus rate will apply. Grants or contracts will not be subject to more than one F&A cost rate. If more than 50 percent of a project is performed off-campus, the off-campus rate will apply to the entire project. These rates are effective until June 30, 2015 or until renegotiated. Apple MacBook Discounts Through The Loch Shop The Loch Shop has a deal in place for any Clayton State student, faculty or staff member to get educational discount pricing on Apple MacBook computers through the following website… http://www.ishoplochshop.com/site_apple.asp? For more information on the MacBook Pro, go to http://education.apple.com/images/MBPro_DM_700px_AoC_1X_FINAL.jpg.