Volume 8, #140
New in this Issue
Important Update: December Pay Date Information
Last week, I wrote to you regarding the December 2013 pay date for monthly-paid faculty and staff. As you recall, I immediately sent out a follow-up email stating that all contracted fulltime and part-time faculty (this will include adjuncts) will be paid on Dec. 13.
Additionally, I indicated that all other monthly-paid employees are to be paid on Dec. 31, the last business day of the month in 2013. As you know, monthly-paid employees have been paid prior to the holiday break in previous years. This is because Clayton State University was closed through the remainder of December.
The good news! We spoke to the Shared Services Center and proposed changing the Dec. 31 pay date prior to the holiday break. Shared Services agreed to allow us to change the pay date to Friday, Dec. 20, which will apply to all non-faculty monthly-paid employees.
In accommodating our request, Shared Services asked that we convey to everyone that there is ongoing discussion about establishing a pre-set centralized payroll calendar for all USG institutions regardless of individual institution’s holiday closings; therefore, pay dates may be pre-set to the last business day of each month, including December, and not subject to change.
In summary, the December schedule for pay dates is as follows:
· Dec. 13: All fulltime and part-time faculty and adjuncts. This is also the 1st Biweekly pay date.
· Dec. 20: All non-faculty monthly-paid employees.
· Dec. 27: Second biweekly pay date.
Thomas E. Gausvik
Chief Human Resources Officer
Clayton State University
Biweekly Payroll Reminder
Notice to all employees and managers/supervisors...
ADP E-time approvals of all biweekly time must be approved by 6 p.m., Friday, Dec. 6 for the payroll ending on Dec. 6, 2013.
If you have any questions, including password resets, while attempting to approve or update a time card, please contact our SSC Customer Support Team.
SSC Customer Support Team
Monday-Friday, 8 a.m. to 5 p.m.
10 Month Faculty Payroll Reminder
Notice to all 10 Month Faculty and Managers...
E-time approvals of all 10 month faculty time in ADP must be approved by 6 p.m., Thursday, Dec. 5 for the December payroll period.
If you have any questions, including password resets, while attempting to approve or update a time card, please contact our SSC Customer Support Team.
SAC Fitness Center Locker Rental Notice
For those patrons who are renting locker at the SAC Fitness Center, you have until Dec. 13 to renew your locker rental or clean it out (if not renewing). Any locks remaining after that date will be cut and the contents will be stored for 30 days. Unclaimed items will be donated to charity.
For more information or if you have any questions, please contact Brandon Marshall at BrandonMarshall@clayton.edu or (678) 466-4976.
Bookstore Bucks Dates for Spring 2014
Bookstore Bucks (formerly Financial Aid Book Money) will be available from Jan. 6 to Jan. 22, 2014. Up to $1,000 of your unused Financial Aid will automatically be deposited in your Bookstore Bucks account on Jan. 6 for you to purchase anything in the Loch Shop.
Remember…your LakerCard is required for all purchases. After Jan. 22, any unused Bookstore Bucks are returned to your student account and refunded in late January based on your refund preference through Higher One.
The FBI Says... Beware of Scams this Holiday Shopping Season
The FBI has a lot on its plate these days -- everything from interstate crime to terrorism watch to video piracy. Even so, they've taken a moment this week to remind you about the risks inherent in the holiday shopping season.
In a news bulletin released just before Black Friday, the FBI advises consumers that scammers will be on high alert for the next few weeks, using a variety of techniques to defraud you of your money. These approaches include fraudulent online auctions, reshipping merchandise purchased with stolen credit cards, and old-fashioned phishing.
Specifically, here are some things to be wary of this season:
Fraudulent sales and auctions. The most important advice is not to give your credit card information to anyone in conjunction with an online sale; don't trust the seller unless you can use a legitimate payment service to protect your purchase and your credit card.
Gift card scams. Purchase gift cards directly from retailers -- don't buy them secondhand through auctions or private sales. If the cards are fraudulent, the merchant will deactivate the cards and they won't be honored.
Phishing. Be especially careful with email at this time of year; your bank and other financial institutions should never ask you for personal information or passwords in email, and you should never click links in email to go to websites; enter the URL in the address bar manually to be sure you're not redirected to a fraudulent site.
Here are some of the top tips offered by the FBI to help you protect yourself this holiday season:
Don't respond to unsolicited mail.
Never click on links within unsolicited mail -- navigate there yourself by typing the address or using your saved favorite.
Don't fill out forms in email that request personal information regardless of the source.
If you receive email from a business, contact the business to ensure the email is genuine.
Requests to react quickly or urgently are typically scams.
Clayton State's Fall 2013 Laker Connection Magazine Now Online
The latest issue of The Laker Connection magazine is now available online: https://academicinfo.clayton.edu/laker-connection/. Clayton State University makes dreams real for a diverse student body, and the fall 2013 issue celebrates the University’s inclusive diversity.
Hard copies will be distributed around campus, but will also available by visiting the Office of Marketing & Communications (second floor of the Clayton State East - Woodlands Hall building).
Get the latest Clayton State news via:
· Facebook http://www.facebook.com/?ref=logo#!/pages/Morrow-GA/Clayton-State-University/120178704320?ref=ts
· Twitter http://twitter.com/ClaytonStNews
· Campus Review Newsletter http://academicinfo.clayton.edu/campus-review/
· Laker Newsroom http://news.clayton.edu/
Check us out on:
· YouTube http://www.youtube.com/user/ClaytonSTNews
· Instagram http://instagram.com/claytonstateuniv#
· Pinterest http://www.pinterest.com/claytonstate/
· Four Square https://foursquare.com/claytonstnews
· Flickr http://www.flickr.com/photos/claytonstateuniversity/
Celebrate the Holidays with the Lakeside Dining Hall, Dec. 5
Ring in the holidays with a festive meal at the Lakeside Dining Hall, Thursday, Dec. 5! In addition to some dining surprises, we’ll be offering a special $6 cash price at the door or you can use your meal plan. So, bring your friends and co-workers and celebrate the holidays with Dining Services at the Lakeside Dining Hall! The special holiday lunch will be served from 11 a.m. to 2 p.m.
Former Atlanta Mayor Shirley Franklin to be Awarded Honorary Doctorate at Clayton State Commencement
Former Atlanta Mayor Shirley C. Franklin will receive an honorary doctorate of public service from Clayton State University on Saturday, Dec. 7, 2013, as part of the University’s fall commencement ceremony.
As has been the case for several years, Clayton State will hold two ceremonies to honor its graduates, the first at 9 a.m., and the second at noon. Both ceremonies will be held in the University’s Athletics Center. Franklin will be honored at the noon ceremony and will also be the keynote speaker for that ceremony. The speaker for the 9 a.m. ceremony is State Senator Jack Hill of Reidsville, Ga., chair of the Senate Appropriations Committee. The 9 a.m. ceremony will present degrees to approximately 235 graduates of the University’s colleges of Business and Health. The noon ceremony will present degrees to approximately 245 degrees to the graduates of the University’s colleges of Arts & Sciences and Information and Mathematical Sciences.
City of Morrow Gearing Up for Annual Family Christmas Event, Dec. 7
On Saturday, Dec. 7, the Morrow Business & Tourism Association and Events By Mete’Dela will present the City of Morrow’s Annual Christmas in the Park Tree Lighting Celebration at Milton Daniel City Hall Park (1500 Morrow Rd.) from 5 p.m. to 8 p.m. Like years past, Christmas in the Park will feature various activities for the whole family such as live entertainment, food, vendors, children’s activities, and a tree lighting ceremony.
“That special time of year is drawing near and we are preparing to continue Morrow’s holiday tradition of sponsoring a family-friendly event to celebrate Christmas,” says Michael Sakowitz Twomey, president of Morrow Business & Tourism Association. “We are thrilled to work with Events by Mete’Dela to help us make this year’s Christmas in the Park the best it’s ever been. I’m confident that Morrow residents will be pleased.”
Events by Mete’Dela’s founder, Melinda Brundidge explained, “City of Morrow’s Annual Christmas in the Park Tree Lighting Celebration will have something for children and adults alike. There will be plenty of great food and holiday treats to indulge in. Families can sing their favorite Christmas carols together with featured gospel choirs. Mr. and Mrs. Santa Claus will greet children and pose for pictures. Various vendors will be available so attendees can do some holiday shopping. And, residents can enjoy the sights and sounds of Christmas by viewing a live nativity scene and beautiful Christmas decorations of City Hall Park.”
The annual event will also feature live entertainment. In addition to a having a live band and various gospel choirs, Christmas in the Park will feature renowned recording artists. Singer Gwen Hughes, who is heralded as Atlanta’s Institution due to her expressive voice and stage presence, will perform at this year’s event. And, legendary Jazz musician, Theresa Hightower, will grace the stage as one of Atlanta’s greatest talents.
Christmas in the Park will conclude with a beautiful tree lighting ceremony at 7:30 p.m.
Third Annual Spivey Hall Children's Choir Silent Auction
The Third Annual Spivey Hall Children's Choir Silent Auction is now live on line at http://www.spiveyhallchildrenschoir.org/annual-tour-choir-silent-auction/
You can “buy it now” on line, or come to Spivey Hall on Saturday, Dec. 7, starting at 6 p.m., to bid on your favorite items. All proceeds support the Spivey Hall Children’s Choir program.
Lakeside Dining Hall Closing Date for End of Fall Semester, Dec. 9
The Lakeside Dining Hall will close at 2 p.m., on Monday, Dec. 9, and will remain closed through the semester break. The Dining Hall will resume normal operating hours on Monday, Jan. 13.
Media and Printing Services Relocating, Starting Dec. 9
Media and Printing Services will be closed due to relocation from Dec. 9 to Dec. 12, 2013.
Their new place of business will be in Faculty Hall, room 126. If you have any duplication needs during this time frame please plan in advance.
Orders will be processed until 5 p.m. on Dec. 2.
Copiers/machines are being dismantled and will be moved on Dec. 5.
All other materials are being moved on Dec. 10 and Dec. 11.
Media and Printing Services will reopen on Dec. 13, in Faculty Hall.
There will be no pickup or delivery from Dec. 9 to Dec. 12.
Auxiliary Services Semester Break Hours
During the semester break, the units of Auxiliary Services will have the following operating hours:
Loch Shop/LakerCard Center – Dec. 10 – Dec. 20 and Dec. 30 – Jan. 3
Monday – Thursday: 8 a.m. – 5 p.m.
Friday: 8 a.m. – 3:30 p.m.
NOTE: On Tuesday, Dec. 10, The Loch Shop will be open until 7 p.m.
The Loch Shop and LakerCard Center will be CLOSED Dec. 23 to Dec. 27, and Jan. 1, 2014.
Monday – Friday: 8 a.m. – 3 p.m.
Monday – Friday: 10:30 a.m. – 2 p.m.
Note: SubConnection will be closed Dec. 30 and Dec. 31
All other dining locations will be closed during semester break.
All dining locations will be closed New Year’s Day, Jan. 1, 2014.
PeopleSoft Financials Downtime from Dec. 12 to Dec. 16
The PeopleSoft Financials (PSFIN) Foundations PeopleTools 8.52 Upgrade will take place from Dec. 12 to Dec. 16. As a result, PeopleSoft Financials will be down beginning at noon on Thursday, Dec. 12, and is expected to be back on-line on Tuesday, Dec. 17.
During this time, all PeopleSoft functionality will be unavailable, including the Travel & Expense module and budget reporting.
The campus community will be notified when system functionality resumes.
Southern Crescent Symphony Concert, Dec. 13
The Southern Crescent Symphony, conducted by Clayton State Assistant Professor of Music Dr. Richard Bell, along with the Rick Massengale Trio, will present a Christmas concert on Friday, Dec. 13 at 7:30 p.m., at the Fayetteville First United Methodist Church.
The program will include Christmas favorites performed by the orchestra and the jazz trio along with a sing-a-long of Christmas Carols. Tickets are $10 for adults and $5 for students. Proceeds will benefit the Breast Cancer Survivors Network. The church is located at 175 East Lanier Ave., Fayetteville.
2014 SCCP Giving Campaign Extended Through Dec. 13
The arrival of Thanksgiving Day is, for many of us, the beginning of a holiday season that brings joy and warmth against the cold. Unfortunately, not everyone has the means to fully enjoy the things most of us take for granted. Making a gift to the State Charitable Contributions Program 2014 Annual Campaign will make a real difference in the lives of those in need. Many charities that are part of the SCCP provide hot meals and shelter for the homeless, companionship to the elderly, or heat for families who couldn’t otherwise afford it.
To those who have already given, thank you for your compassion and generosity. For those who are undecided, I urge you to review the 2014 SCCP Official Charity Listing available on the SCCP website at www.doas.ga.gov/sccp for more information about how you can help. Online giving is now available through Dec. 13 at www.giveattheoffice.org/_sccp/.
Giving today can help change tomorrow for those in need this holiday season.
It’s quick and easy to give in three simple steps. Employees may also submit paper pledge forms to the agency campaign coordinator.
1. LOGIN at www.giveattheoffice.org/_sccp. Click LOGIN and then enter your username and password from last year; or click “I am a first time donor” to sign up by choosing your own username and password; or “I forgot my login or password” to recover your information. New donors do not have pre-assigned usernames and passwords.
2. CHOOSE how much you want to give in either a one-time gift or through payroll deduction. Online donations for payroll deduction will be validated through a separate confirmation email after the pledge has been processed (within three days).
3. SELECT CHARITIES to distribute your donation. $1 minimum is required per charity/per paycheck.
Thank you for your generosity and compassion. Give TODAY. Change TOMORROW.
Vickie Smith, Director, Grant Accounting & Compliance
Drs. Howell and Zeller Participating in Peach State Opera Performance, Jan. 11
Clayton State University professors Dr. Christina Howell, performing the role of Despina, and Dr. Kurt-Alexander Zeller, director, are both involved in Peach State Opera's upcoming performance of Mozart's Cosi fan tutte, being performed locally at the Avondate First Baptist Church, 47 Covington Rd., Avondale Estates, Ga., at 3 p.m. on Jan. 11, 2014.
Ticket prices are $22 (adult general admission), $20 senior (over 60), $10 students (including college students with ID) and are available at the door or at the website: www.peachstateopera.org.
Clayton State to Launch Digital Film Technician Certificate Program in February 2014
The Center for Continuing Education at Clayton State University will be launching a new program in February 2014 that will have a major impact on individuals, economic development and a growing industry in metro Atlanta… and provide another way to make dreams real.
The Digital Film Technician Certificate program is a two-course program with day and evening classes that is designed to introduce students to production of digital media and film. Digital Film Tech Training I, scheduled to launch on Feb. 18, 2014 for the evening course and Mar. 3, 2014 for the day course, is designed for students with no background in digital media, as well as those students with some experience or coursework in the field. Digital Film Tech II, which will start in the summer of 2014, is a follow-up course designed to help students achieve a level of film/media production skills that will promote employability and/or the ability to become independent contractors.
Both courses are designed, and will be taught by, Barton Bond, who comes to Clayton State from New Mexico with 45 years of experience working in electronic media, the last 25 years being teaching on the college level.
Loch Shop News
Need Money to Buy Presents? Cash for Books at the Loch Shop!
Didn’t complete your holiday shopping on “Gray Thursday” or “Black Friday?” The Loch Shop’s end of semester book buyback dates, times, and locations are as follows:
In the Loch Shop:
Dec. 3 to Dec. 5 – 8 a.m. to 7 p.m.;
Dec. 6 — 8 a.m. to 3:30 p.m.;
Dec. 9 and Dec. 10 — 8 a.m. to 7 p.m.
At Laker Hall:
Dec. 3 to Dec. 5 — 10 a.m. to 4 p.m.
At Clayton State – Fayette:
Dec. 9 – 10 a.m. to 4 p.m.
Shop for the Holidays at ClaytonStateGear
Looking for a unique gift for the holidays? Consider logging on to www.claytonstategear.com, where you can literally get one-of-kind Clayton State-themed gifts. Everything from golf equipment to tailgating items to bleacher chairs.
More Deals from The Loch Shop
We’ve added additional items to our Loch Shop Clearance Sale! Come by and see the new discounted styles. Look for the stickers – Orange is $5, Yellow is $10, Pink is $15 and Green is $20.
Just arrived – looking for a new hoodie? Do we have a deal for you. Buy the sweatshirt for $29.99, get the matching t-shirt for $5 (normally a $50 value). This deal is too good to pass up!
There’s a free Clayton State mug promotion, valid through Dec. 26, 2013, on www.claytonstategear.com.
President Hynes Announces "Making Things Better" Awards
Great work deserves recognition. Individuals who make differences in the lives of people at Clayton State University and the community we serve are the source of our strength and pride. Success should inspire even greater success.
Accordingly, the President’s “Making Things Better” Awards recognize great work by our colleagues. Awards are made via an annual nomination and review process. Up to six, $500 cash awards are given annually, generously funded by the Clayton State University Foundation.
Any member of the Clayton State community may make a nomination, and an eligible nominee can be an individual, or any group of people, drawn from Clayton State faculty, staff and/or students.
Any nominee (whether an individual or a group) is eligible for only one $500 award per annual award cycle. Nominees may be made in multiple years; however, winners of the President’s “Making Things Better” Awards are excluded from the award for the next two award cycles.
For more information, go to the official The President’s “Making Things Better” Awards website at http://www.clayton.edu/makingthingsbetter.
“We do hope that you will go to the Web Site listed here for more information,” says Hynes. “We also hope that you will nominate colleagues you believe help make things better here at Clayton State. And thanks as always for all you do.”
Enrollment Confirmation Email – it’s Legitimate
Employees have been receiving an email with “Enrollment Confirmation” in the subject line and the salutation, “Greetings from U.S. Bank Healthcare Payment Solutions.”
This is not spam or a scam. According to Manager of Benefits & Compensation Angela Free, it is a legitimate confirmation and account activation email from US Bank for Flexible Spending and Health Savings Accounts elected during Open Enrollment.
Employees may wait for the paper confirmation they will receive in the mail to register rather than using the link in the email, she adds.
Commuter and Faculty/Staff Meal Plans
For commuters and faculty/staff with meal plans: Any unused meals and dining dollars will carry forward to spring semester. Remember… any unused meals and dining dollars remaining at the end of spring semester will be forfeited.
360 Hour Vacation Accrual Limit in eTIME and Winter Break
Payroll Services would like to remind all employees who are close to or above the 360 hour vacation accrual that eTime vacation balances will reset to 360 hours effective Jan. 1, 2014.
Also, please note, Clayton State University’s winter holidays are Monday through Friday, Dec. 23 through Dec. 27. The campus will be open for business on Dec. 30 and Dec. 31.
If you do not wish to work Dec. 30 and Dec. 31, you must have your supervisor’s prior approval, and a vacation request must be submitted through eTime.
November 2013 Grants Management Newsletter Available On-line
The November issue of the Grant & Contract Programs Office monthly newsletter can be found at http://www.clayton.edu/grantcontractprograms/newsletters. November’s newsletter features General Tips for Writing Proposals: Writing the Organization Information and Tools for Developing a Proposal Budget.
Earlier editions of the Grants Management newsletter can also be found at this link. If you would like to request a topic for coverage in upcoming issues of the Grants Management Monthly Newsletter, contact RhondaGibson@clayton.edu.
Budget Managers Handbook
The new Budget Managers Handbook is now available online at the following link: http://www.clayton.edu/budget/Budget-Managers.
This document has been compiled by the Budget Office to include the processes and procedures for all the business functions here at Clayton State University. Even though it is titled Budget Managers Handbook, it contains pertinent information for all employees such as Travel, Payroll, etc. Please let your employees know that this document is available to answer some of their questions about the business functions.
Clayton State University Top Workplace Survey
As you may know, Clayton State was a Top Ten Award winner in last year’s Atlanta Journal Constitution Top Workplace in Atlanta program. The University has been nominated again this year and will be participating in this year’s survey hoping to be recognized as one of Atlanta’s Top Workplaces in 2014.
You will receive an email with a link to an online survey within the next week. Please take a few minutes to complete the survey and provide us with your feedback.
The survey is being conducted by WorkplaceDynamics LLP, an independent research company. To protect your confidentiality, WorkplaceDynamics will not disclose your individual responses to Clayton State University. Furthermore, your department or group scores will only be disclosed if there are at least six survey takers
in your group. However, please note that managers at Clayton State University may see the optional written comments on the final page of the survey. If you wish to make a comment please do not write anything that will identify you as an individual.
• If you do not receive the survey email within the next week, then please check your spam or junk email for a message from "Workplace Survey". To open the survey invitation, you may first need to mark the email as not spam.
• If you accidentally delete the survey email, then you will receive a reminder email a few days later that will allow you to take the survey.
• Please do not forward the survey email to a colleague, as each email has a unique code to prevent multiple responses from a single person.
If you have any questions or concerns, please contact WorkplaceDynamics directly at (800) 405-8381 or reply to your survey email.
A Reminder on Parking Lot Changes
Campus communications have been disseminated advising of the new Science Building construction impact on parking lots and roadways. Now that the changes are in place, this is a reminder that a large section of parking Lot D has been designated for faculty and staff only. There are signs at each end of these sections, but many student vehicles are still being parked there.
Our officers are paying attention to this lot as well as the part of Lot G that was redesignated for students only. Citations will be issued for those parking in violation of the designated signage.
We realize that the construction significantly impacts parking on campus, but also want to remind everyone of the availability of open parking in Lots K and L near the tennis courts. These lots were surveyed at peak times this week, and had minimal occupancy.
Also, now that Snelling Drive will used as the primary route to access the back side of campus, please use caution and adhere to the established speed limit when using this roadway. Also, watch for pedestrians walking along Snelling to and from Lot E as well as those crossing to access the pathway to Clayton State East.
How to get Around the Science Building Construction
Here is a summary of the major impacts and changes to campus parking lots and roadways during the construction of the new science building, and, even if you’re not one of those people to whom a picture is worth a thousand words, here’s a link to the campus map that also illustrates the changes…
Parking lot impacts
· A section of parking lot D will be designated for faculty/staff parking only to accommodate for those parking spaces affected by the construction.
· The disability parking row that is currently in the faculty/staff parking lot will be relocated to the D lot.
· Parking lot F will be closed during construction. Additional construction vehicles will park along the fence line in lot L near the tennis courts.
· A section of parking lot G will be designated for student parking only to accommodate for those parking spaces affected by the construction.
· Parking will remain available in lot E for faculty, staff, and students.
· Caldwell Drive will be closed from public use for incoming traffic just past the first entrance to parking lot D (across from Arts and Sciences Building). Traffic will be detoured through lot D at that point.
· Caldwell Drive will also be closed from public use for outgoing traffic from the G and H lots. All traffic to and from lots G and H must use Snelling Drive.
We apologize in advance for any inconvenience caused by the construction of the science building, but with any new development, some disruption is unavoidable. However, we always try to minimize the impact on daily life as much as possible.