Volume 8, #134
New in this Issue
President Hynes Announces "Making Things Better" Awards
Great work deserves recognition. Individuals who make differences in the lives of people at Clayton State University and the community we serve are the source of our strength and pride. Success should inspire even greater success.
Accordingly, the President’s “Making Things Better” Awards recognize great work by our colleagues. Awards are made via an annual nomination and review process. Up to six, $500 cash awards are given annually, generously funded by the Clayton State University Foundation.
Any member of the Clayton State community may make a nomination, and an eligible nominee can be an individual, or any group of people, drawn from Clayton State faculty, staff and/or students.
Any nominee (whether an individual or a group) is eligible for only one $500 award per annual award cycle. Nominees may be made in multiple years; however, winners of the President’s “Making Things Better” Awards are excluded from the award for the next two award cycles.
For more information, go to the official The President’s “Making Things Better” Awards website at http://www.clayton.edu/makingthingsbetter.
“We do hope that you will go to the Web Site listed here for more information,” says Hynes. “We also hope that you will nominate colleagues you believe help make things better here at Clayton State. And thanks as always for all you do.”
Monthly Payroll Reminder
Notice to all employees and managers/supervisors: ADP E-time approvals of all monthly time must be approved by 6 p.m., Monday, Nov. 18 for the payroll ending on Nov. 30, 2013.
Any monthly time taken after approval on Nov. 18 will need to be reported on the monthly record of leave form located on the payroll web site listed below.
If you have any questions, including password resets, while attempting to approve or update a time card, please contact our SSC Customer Support Team at 1-855-214-2644.
Basketball this Week
The nationally-ranked Clayton State women will open their home season tomorrow, Tuesday, Nov. 19, with a 5:30 p.m. game against Union. The men will return to action on Saturday, Nov. 23, hosting Claflin in their regular season home opener. Tip-off for Saturday’s game at the Athletics Center is 4 p.m.
Auxiliary Services Operating Hours for Thanksgiving Break, Nov. 27 Through Dec. 1
Loch Shop and LakerCard Center
- Wednesday, Nov. 27, 8 a.m.- 5 p.m.
- Thursday-Friday: CLOSED
- Resume normal hours on Monday
- Lakeside Dining Hall
o Wed, Nov. 27: closes at 2 p.m.
o Re-opens Monday, Dec. 2. at 7:30 a.m.
o Wed, Nov. 27: 8 a.m. – 3 p.m.
o Thursday-Sunday: CLOSED
o Wed, Nov. 27: 11 a.m. – 2 p.m.
o Thursday-Sunday: CLOSED
o Wed-Saturday: CLOSED
o Sunday: open at 4:30 p.m. for dinner
- All other units CLOSED Wednesday – Sunday
- Resume normal hours Monday, Dec. 2
SBDC Starting a Business Workshop, Dec. 3
SBDC will hold its next Starting a Business Workshop on Tuesday, Dec. 3, from 5 p.m. to 8 p.m., in the Natural and Behavioral Sciences Building, room 139.
If you are considering starting a small business, this workshop is a crucial first step.
Topics for discussion include:
* traits of successful entrepreneurs
* market research
* legal structures for your business
* estimating start-up costs & cash flow projections
* financing alternatives
* business failure factors
* business planning
Since lack of planning is one of the top reasons new businesses fail, attending this comprehensive workshop may be one of the most important decisions you make prior to opening your business.
A detailed business start-up book, "How to Start A Business: A Guide for Georgia Entrepreneurs", and other handouts are provided.
Clayton State students and staff receive 50 percent off registration; contact Heather Chaney at firstname.lastname@example.org for the discount code. Or, receive 50 percent off each additional person with the purchase of one registration at full price, $69. All registrations must be made at the same time in order to receive this discount. This discount cannot be combined or used with any other discount or coupon. For more information, please contact Chaney at (678) 466-5100.
City of Morrow Gearing Up for Annual Family Christmas Event, Dec. 7
On Saturday, Dec. 7, the Morrow Business & Tourism Association and Events By Mete’Dela will present the City of Morrow’s Annual Christmas in the Park Tree Lighting Celebration at Milton Daniel City Hall Park (1500 Morrow Rd.) from 5 p.m. to 8 p.m. Like years past, Christmas in the Park will feature various activities for the whole family such as live entertainment, food, vendors, children’s activities, and a tree lighting ceremony.
“That special time of year is drawing near and we are preparing to continue Morrow’s holiday tradition of sponsoring a family-friendly event to celebrate Christmas,” says Michael Sakowitz Twomey, president of Morrow Business & Tourism Association. “We are thrilled to work with Events by Mete’Dela to help us make this year’s Christmas in the Park the best it’s ever been. I’m confident that Morrow residents will be pleased.”
Events by Mete’Dela’s founder, Melinda Brundidge explained, “City of Morrow’s Annual Christmas in the Park Tree Lighting Celebration will have something for children and adults alike. There will be plenty of great food and holiday treats to indulge in. Families can sing their favorite Christmas carols together with featured gospel choirs. Mr. and Mrs. Santa Claus will greet children and pose for pictures. Various vendors will be available so attendees can do some holiday shopping. And, residents can enjoy the sights and sounds of Christmas by viewing a live nativity scene and beautiful Christmas decorations of City Hall Park.”
The annual event will also feature live entertainment. In addition to a having a live band and various gospel choirs, Christmas in the Park will feature renowned recording artists. Singer Gwen Hughes, who is heralded as Atlanta’s Institution due to her expressive voice and stage presence, will perform at this year’s event. And, legendary Jazz musician, Theresa Hightower, will grace the stage as one of Atlanta’s greatest talents.
Christmas in the Park will conclude with a beautiful tree lighting ceremony at 7:30 p.m.
Clayton State University Ninth Annual Philosophy in Society Lecture: “Ethics and Immigration Reform in the U.S.,” Nov. 18
Clayton State’s Philosophy faculty and the Department of Humanities invite the University community to the Ninth Annual Philosophy in Society lecture. This year we are happy to welcome Professor David T. Ritchie.
Ritchie is a professor of Law and Philosophy at the Mercer University School of Law, Ethics Fellow of the Carnegie Council for Ethics in International Affairs, Senior Scholar of the Brazil Institute at Mercer, and a Macau University of Science and Technology Distinguished Fellow. His talk, Ethics and Immigration Reform in the U.S., speaks to the ethical implications of restrictive immigration policies.
The Ninth Annual Philosophy in Society lecture will be held on Monday, Nov.18, from 12:45 p.m. to 1:45 p.m. in room UC 267 of the James M. Baker University Center. This event is free and open to the general public.
Clayton State’s Third Annual International Feast, Nov. 19
Clayton State’s Third Annual International Feast, “The More We Get Together” will be held in the Ballrooms of the Student Activities Center from 7 p.m. to 9:30 p.m. on Tuesday, Nov. 19. “The More We Get Together” International Feast in preparation to celebrate the Thanksgiving holiday season. The student organizations and departments bring together various foods, history, traditions, and cultures of how the holiday is celebrated all over the world at the International Feast, which is for Clayton State students, faculty and staff.
Teacher Education Information Session, Nov. 20
The Clayton State University Department of Teacher Education will hold an Information Session on Wednesday, Nov. 20, from 5 p.m. to 6 p.m., in the Arts & Science Building, room G-127.
It’s Loch’s Birthday! Nov. 21
Although no one really knows how old Loch is, we know he’s turning a year older! Help us celebrate Loch’s birthday at noon on Thursday, Nov. 21.
The celebration will be in the University Center, near the Lakeside Dining Hall. Dining Services will be providing a cake and there will be a birthday card you can sign. And as always, Loch is excited about having his picture made with you.
So, drop by Thursday, Nov. 21, between noon and 1 p.m. and wish Loch a Happy Birthday!
Budget Managers' Handbook Training, Nov. 21
The Budget Office will soon be rolling out a new Budget Managers’ Handbook. This handbook will have sections associated with all areas of business functions to help you in processing your business transactions throughout the year. Therefore, we will be offering the annual Budget Management Training course. This training will include the normal budgetary report training, but in addition to that it will also introduce the other sections in the Budget Managers’ Handbook.
For those new to the budget management area on campus this year, this training will show you the reports you will need to submit on a quarterly basis and how to monitor your budget throughout the year. The budget portion of this training that is provided is also located at the link below as a PowerPoint presentation. It gives you a step by step process along with screen shots of how to run each report you will need to run in PeopleSoft.
The next training session is Thursday, Nov. 21, 2 p.m. to 4 p.m., UC-416
Those of you that would like to attend this training course will need to send an email to Scott McElroy with a copy to Nicole Harris with the session that you would like to attend.
Here is the link for the presentation:
Here is the link for PeopleSoft Financials:
You will need to have a User ID and Password in order to login to PeopleSoft Financials. If you are having access problems or need a User ID and Password, you will need to contact Celeste Wade at ext. 4372.
Open Enrollment, to Nov. 22
Open Enrollment is Monday, Nov. 11 to Friday, Nov. 22. You have only two weeks for Open Enrollment this year! Active enrollment is required for all benefits-eligible faculty and staff, which means you must log into ADP to review your benefit options and make elections. More information will be provided in the coming weeks.
Thanksgiving Meal at the Lakeside Dining Hall, Nov. 26
Celebrate Thanksgiving with your friends and co-workers at the Lakeside Dining Hall. Tuesday, Nov. 26, will be our annual Thanksgiving meal with turkey, dressing, and all the sides. The full Thanksgiving meal will be available until 2 p.m.
The Loch Shop Participating in the Help Us Crush Hunger Campaign, to Nov. 27
As part of Student Success/National Student Day, and just because we feel like it, The Loch Shop will be collecting donations for the Help Us Crush Hunger campaign now through Oct. 31. (That’s Crush, as in Orange Crush.) Donate a non-perishable food Item or laundered, gently-worn clothing and receive a 25 percent discount on gifts and clothing at The Loch Shop, through Oct. 31. (Discount does not apply to Clearance items.)
In addition, The Loch Shop will be collecting the names of each person who donates, and the person who donates the most items between now and Oct. 31 will win a special prize which will be announced at the Annual Loch Shop Costume Contest.
The clothing donations will stay on campus and be part of the Laker Locker and the food donations will go to a local food bank (TBD).
Third Annual Spivey Hall Children's Choir Silent Auction
The Third Annual Spivey Hall Children's Choir Silent Auction is now live on line at http://www.spiveyhallchildrenschoir.org/annual-tour-choir-silent-auction/
You can “buy it now” on line, or come to Spivey Hall on Saturday, Dec. 7, starting at 6 p.m., to bid on your favorite items. All proceeds support the Spivey Hall Children’s Choir program.
Drs. Howell and Zeller Participating in Peach State Opera Performance, Jan. 11
Clayton State University professors Dr. Christina Howell, performing the role of Despina, and Dr. Kurt-Alexander Zeller, director, are both involved in Peach State Opera's upcoming performance of Mozart's Cosi fan tutte, being performed locally at the Avondate First Baptist Church, 47 Covington Rd., Avondale Estates, Ga., at 3 p.m. on Jan. 11, 2014.
Ticket prices are $22 (adult general admission), $20 senior (over 60), $10 students (including college students with ID) and are available at the door or at the website: www.peachstateopera.org.
Clayton State to Launch Digital Film Technician Certificate Program in February 2014
The Center for Continuing Education at Clayton State University will be launching a new program in February 2014 that will have a major impact on individuals, economic development and a growing industry in metro Atlanta… and provide another way to make dreams real.
The Digital Film Technician Certificate program is a two-course program with day and evening classes that is designed to introduce students to production of digital media and film. Digital Film Tech Training I, scheduled to launch on Feb. 18, 2014 for the evening course and Mar. 3, 2014 for the day course, is designed for students with no background in digital media, as well as those students with some experience or coursework in the field. Digital Film Tech II, which will start in the summer of 2014, is a follow-up course designed to help students achieve a level of film/media production skills that will promote employability and/or the ability to become independent contractors.
Both courses are designed, and will be taught by, Barton Bond, who comes to Clayton State from New Mexico with 45 years of experience working in electronic media, the last 25 years being teaching on the college level.
Loch Shop News
Shop for the Holidays at ClaytonStateGear
Looking for a unique gift for the holidays? Consider logging on to www.claytonstategear.com, where you can literally get one-of-kind Clayton State-themed gifts. Everything from golf equipment to tailgating items to bleacher chairs.
More Deals from The Loch Shop
We’ve added additional items to our Loch Shop Clearance Sale! Come by and see the new discounted styles. Look for the stickers – Orange is $5, Yellow is $10, Pink is $15 and Green is $20.
Just Arrived – looking for a new hoodie? Do we have a deal for you. Buy the sweatshirt for $29.99, get the matching t-shirt for $5 (normally a $50 value). This deal is too good to pass up!
And, our way of saying “Thank You!” Join The Loch Shop for Staff/Faculty Appreciation Day, Tuesday, Nov. 19, from 2 p.m. to 4 p.m. We will have door prizes, food and the famous “BOGO,” Buy One item Get One item half off (excluding textbooks and computers).
Media and Printing Services Relocating
Media and Printing Services will be closed due to relocation from Dec. 9 to Dec. 12, 2013.
Their new place of business will be in Faculty Hall, room 126. If you have any duplication needs during this time frame please plan in advance.
Orders will be processed until 5 p.m. on Dec. 2.
Copiers/machines are being dismantled and will be moved on Dec. 5.
All other materials are being moved on Dec. 10 and Dec. 11.
Media and Printing Services will reopen on Dec. 13, in Faculty Hall.
There will be no pickup or delivery from Dec. 9 to Dec. 12.
Benefits Fair Winning Tickets
The following ticket numbers won prizes that were not claimed at the Benefits Fair. Prizes are available for pickup in the HR office Friday after 9 a.m.
Ticket numbers will also be posted on the Laker Perks webpage.
990136 Salad Spinner
990274 Power Toothbrush
990384 Rec & Wellness Gift Certificates & sports bag
990538 IPod/iPhone gadget
990715 BCBS Folder
990570 Duffle bag
990355 HR Basket with groovy tie-dye shirt
Winners of two Hula Hoops
Winner of Eye Med Sunglasses: Judy Brown
Winner of Retiree Association’s JBL Headphones: Roxanne Dilbeck
The winner of the ladies yellow bike is ticket # 990704
The winner of the man’s blue bike is ticket # 990814
HR Contacts Update
This past week Human Resources experienced some staff changes. To keep things running smoothly, Director Tom Gausvik wanted to provide you with the names of our staff and a list of their respective duties. Please feel free to share this information with your colleagues. If you need assistance, please feel free to call any of us directly.
Tom Gausvik, Director
Office: (678)466-4232 | Fax: (678) 466-4239
Angela Free, Manager of Benefits & Compensation
Office: (678) 466-4233 | Fax: (678) 466-4239
· Primary Responsibility Area:
Angela is primarily responsible for Compensation (reclassifications, job evaluations, salary reviews) and Benefits including retiree benefits, Worker’s Compensation and leaves of absence.
· Secondary Responsibilities: Some payroll functions including direct deposit, salary and pay entries/corrections, recruitment (onboarding, off-boarding, offer letters, salary negotiations, administrative overrides).
Nikia Yallah, Manager of Employee Relations
Office: (678) 466-4230 | Fax: (678) 466-4239
· Primary Responsibility Areas: Nikia is primarily responsible for handling Employee Relations and EEO issues. In addition, Nikia provides HRIS/HRMS support), recruitment, training, compliance (policies, procedures, handbook, etc.), forms records Management, HR web maintenance, TAP, Unemployment Comp, as well as student assistant and Work Study matters.
· Secondary Responsibilities: Performance evaluations, new hire paperwork processing and verifications such as conducting background checks, E-Verify verification and compliance, I-9 verification and compliance.
Leon Wheeler, Manager of HR Management Systems
Office: (678) 466-4234 | Fax: (678) 466-4239
· Primary Responsibility Areas: Leon is responsible for HR Systems (ADP, MSS, e-Time), ADP Reporting.
· Secondary Responsibilities: ADP employee processing. PeopleAdmin (applicant selection, tracking, job descriptions, job postings, and working with search committees). Training which includes facilitation and coordination of mandatory trainings for employees.
Human Resources Assistants:
They can be reached at the Main HR Number: (678) 466-4230.
· Responsibility Areas: Front desk, phone management, customer communications, correspondence, filing and clerical support.
o Maisie Kocher: email@example.com,
o Cheryl Rawls-Long: firstname.lastname@example.org
o Kelly Free: KellyFree@clayton.edu
How to get Around the Science Building Construction
Construction of the new science building on campus will begin on or about Nov. 8, 2013. The site of the construction will be the areas currently occupied by the faculty/staff parking lot (across from the LAB) and parking lot F. However, part of parking lot F will be restored after completion of the construction.
Here is a summary of the major impacts and changes to campus parking lots and roadways during the construction, and, even if you’re not one of those people to whom a picture is worth a thousand words, here’s a link to the campus map that also illustrates the changes…
Parking lot impacts
· A section of parking lot D will be designated for faculty/staff parking only to accommodate for those parking spaces affected by the construction.
· The disability parking row that is currently in the faculty/staff parking lot will be relocated to the D lot.
· Parking lot F will be closed for construction use only. Additional construction vehicles will park along the fence line in lot L near the tennis courts.
· A section of parking lot G will be designated for student parking only to accommodate for those parking spaces affected by the construction.
· Parking will remain available in lot E for faculty, staff, and students.
· Caldwell Drive will be closed from public use for incoming traffic just past the first entrance to parking lot D (across from Arts and Sciences Building). Traffic will be detoured through lot D at that point.
· Caldwell Drive will also be closed from public use for outgoing traffic from the G and H lots. All traffic to and from lots G and H must use Snelling Drive.
We apologize in advance for any inconvenience caused by the construction of the science building, but with any new development, some disruption is unavoidable. However, we always try to minimize the impact on daily life as much as possible.
October, November and December 2013 Funding Opportunity Notices Available On-line
The October, November and December 2013 Funding Opportunity Notices of the Grant & Contract Programs Office can be found at http://www.clayton.edu/Grant-Contract-Programs/Funding-Opportunity-Notices.
Earlier Funding Opportunity Notices can also be found at this link. If you have any questions, please contact RhondaGibson@clayton.edu.
Good News Lakers – Spring 2014
Clayton State Payment Plan for spring 2014 — Go to
http://www.mycollegepaymentplan.com/clayton for more information.
Early registration begins Nov. 4, 2013.
New USG Benefits Website
· Log onto the new USG Benefits website to review 2014 plan options and rates: http://www.usg.edu/hr/benefits
· Text USG to 23613 to sign up for text messages that will keep you updated throughout the Open Enrollment process. Messaging and data rates may apply. Frequency of alerts depends on account preferences. For Terms & Conditions, go to benetxt.com/usg. Reply STOP to cancel.
· Attend the Jive & Thrive Benefits Fair, Nov. 14. Meet the benefit vendors and ask questions about your plans and options.
· Enroll. Get the coverage you want for 2014. Between Monday, Nov. 11, and Friday, Nov. 22, log on to the Employee Self Service System at http://portal.adp.com, then select the Benefits tab. If you have never registered, click First Time User Register Here. Your pass code is USG-6775. Follow the prompts indicated on each page.
· Certify your tobacco use status. During enrollment, certify the tobacco use status for you and your dependents age 18+ covered by a USG healthcare plan.
2014 SCCP Giving Campaign
Every year employees across the state demonstrate their compassion and generosity through the official workplace giving campaign for state employees and the University System of Georgia. Our 2014 State Charitable Contributions Program (SCCP) Annual Campaign will run through November 30, 2013. During the campaign, you will learn more about how we can address critical needs in Georgia, across the nation, and around the world by giving to the SCCP.
As always, you have the ability to direct donations to your favorite charities. Again this year, contributions can be designated to the Clayton State University Foundation, charity code 187000, to fund student scholarships and other activities supporting the University mission.
It’s quick and easy to give in three simple steps. Employees may also submit paper pledge forms to the agency campaign coordinator, Vickie Smith.
1. LOGIN at www.giveattheoffice.org/_sccp. Click LOGIN and then enter your username and password from last year; or click “I am a first time donor” to sign up by choosing your own username and password; or “I forgot my login or password” to recover your information. New donors do not have pre-assigned usernames and passwords.
2. CHOOSE how much you want to give in either a one-time gift or through payroll deduction. Online donations for payroll deduction will be validated through a separate confirmation email after the pledge has been processed (within 3 days).
3. SELECT CHARITIES to distribute your donation. $1 minimum is required per charity/per paycheck.
2013 Required Employee Training
It’s that time of the year for all faculty and staff to complete training required by Clayton State University, Board of Regents, and the State of Georgia.
The Right to Know (RTK), Ethics, Security Awareness, Campus Vehicle Use and Sexually Harassment courses must all be completed on an annual basis. During this time period, we ask that you also take a moment to review the updated Clayton State University Employee Handbook and complete a new Employee Handbook Acknowledgement Form. The signed Acknowledgement Form and five required courses should be completed by Dec. 1, 2013.
Here are the instructions to access and complete these trainings:
· Use your current Clayton State University user name and password to log into Employee Training.
· Review the Employee Handbook – Complete the Employee Acknowledgement Form and forward to HR.
· Required Trainings
o Right to Know (RTK) – At the end of the session, enter the requested information and submit.
o Ethics – Presentation, Assessment and Compliance Agreement
§ Basic – New Faculty/Staff
§ Refresher 2011 – Faculty/Staff active as of Dec. 31, 2010
o Security Awareness – Review the presentation and complete the assessment.
o Campus Vehicle Use Training – Review the videos, complete assessments, and forward the Acknowledgement Form to HR
o Sexual Harassment – Review the policy, responsibilities, and video content, then take the assessment/quiz.
For instructions on navigating the new Employee Training platform, please visit Desire2Learn Support.
First Lego League Volunteers Needed
Many of you have expressed interest in helping Clayton State University Host the 2013 First Lego League Super Regionals on Jan. 11, 2014. The event will be held in Clayton State University's University Center again and it is an all-day event.
Below, you will find two websites that can give you a great deal of information on this year's topic "Nature's Fury," how the topic will be integrated into this season, and Georgia's calendar regarding the season.
Some of you have volunteered before, so you know how much effort and preparation is required to host the event well. We will need a plethora of volunteers this year and help in fundraising and advertising. We have a great set of sub-topic leaders returning to get us moving forward, but there is plenty of work to do.
We hope to start subcommittee meetings in October and offering judge/referee trainings in November in preparation. Attached is a Doodle poll to assist in helping us put persons in volunteer areas that meet their interests. We hope that this will simplify the scheduling process by allowing the separate subcommittees to set meeting schedules once the subs are identified.
The website for this year’s FLL topic:
The website for Georgia's events:
You have initiated a poll "FIRST LEGO LEAGUE SUBCOMMITTEE INTEREST AREA" at Doodle. The link to your poll is:
For more information, contact Jarrett Terry at email@example.com. He also has a listing of the support positions needed.