Volume 9, #49
New in this Issue
Commencement, May 10
Clayton State’s annual Spring Commencement ceremonies will be held on Saturday, May 10, at 9 a.m., and noon, in the Athletics Center.
Graduates from the Colleges of Business and Health will receive their diplomas in the 9 a.m. ceremony, while graduates from the College of Arts & Sciences and Information & Mathematical Sciences will “walk” in the noon ceremony.
The speaker for the 9 a.m. ceremony will be the immediate past chair of the Clayton State University Foundation, Leonard Moreland. Dana Lemon, a member of the State Transportation Board of Georgia, will be the speaker at the noon ceremony.
Follow Drs. Hynes and Eichelberger in South Korea via Twitter
President Dr. Thomas Hynes and Dean of the College of Health Dr. Lisa Eichelberger will be traveling to Seoul and Daejeon, South Korea to visit Daejeon Health Sciences University, leaving Mothers Day, for a eight-day trip that will include meeting with the 16 people who will be coming to Clayton State for the classes this July, and to sign an official MOU further solidifying Clayton State’s growing agreement with Daejeon, which may in the future include additional educational possibilities and partnerships in other areas besides nursing..
If you’d like to follow these Clayton State administrators while they’re in South Korea, you can follow Hynes at @tim2333 and Eichelberger @DocLisaEich.
May Faculty Payroll Reminder
Notice to all employees and managers/supervisors:
ADP E-time approvals of all May faculty time must be approved by 6 p.m., Tuesday, May 6 for the payroll ending on May 31, 2014. The checks for this payroll will be issued on May 15.
If you have any questions, including password resets, while attempting to approve or update a time card, please contact our SSC Customer Support Team at 1-855-214-2644.
“Ask Clark” from Clayton State, May 23
Clark Howard’s WSB-TV special on “Life After Graduation,” filmed in the Atrium of the Downs Center on Thursday, May 1, will air on WSB on Friday, May 23 at 8 p.m.
The Loch Shop’s Cinco De Mayo Event, May 5
For the Cinco De Mayo (May 5), The Loch Shop “has gone loco” and is going to realize its biggest sale… ever!
Have you always wanted to purchase some clothing at The Loch Shop but couldn’t because of the price? Well, Monday, May 5 is the day you will able to get all the clothing you want for better than half price.
From 10:05 a.m. to 10:10 a.m. (and every subsequent hour), you will get a 55 percent off all clothing (with the exception of clearance items), but you have to be in line by 10:10 a.m. (and 10 minutes after the hour in every subsequent hour) to get the discount.
However, from 5 p.m. to 6 p.m., the discounts will apply for the whole hour.
If you make a purchase on May 5, you will also be able to take a swing at the piñata – there will be several, and The Loch Shop will break them open one at a time.
In addition, the popcorn machine will be running all day.
For more information: visit firstname.lastname@example.org or call (678) 466-4220.
SBDC Video Lunch and Learn, May 7
“Why Video Is The Ultimate Tool for Your Business,” Wednesday, May 7, from 11 a.m. to 1 p.m., at the Georgia Archives.
If a picture’s worth a thousand words, what is a video worth to your business?
Used effectively, video can enhance your brand, marketing, and client satisfaction. It can educate, entertain, and energize customers, but only when it’s relevant.
This informative workshop will show you how, where, and when video should be used in your business. You will learn from start to finish how to create a video and incorporate it in a marketing/outreach strategy through effective SEO.
We will also give you information on the latest software and equipment, along with hints for filming to the best advantage.
To register, go to https://www.georgiasbdc.org/subpage.aspx?page_name=view_classes&city=Morrow&searchMonths=6.
For more information, please contact Heather Chaney at 678-466-5100 or email@example.com.
Dental Hygiene Class of 2014 Recognition Awards Ceremony, May 8
The Department of Dental Hygiene will hold its Recognition Awards Ceremony for the Class of 2014 on Thursday, May 8, at 6 p.m. in Spivey Hall.
Disability Resource Center Final Exam Scheduling for Spring 2014
In order to serve all students with disabilities requesting approved testing accommodations, the Disability Resource Center (DRC) is resuming “block” scheduling for final exams. Test security and academic integrity continue to be a priority.
Final Exam Block Administration Schedule:
Morning (8 a.m.) Block (for course exams scheduled prior to 12:30 p.m.):
· Student reports to DRC at 8 a.m., beginning exam no later than 8:15 a.m.
Afternoon (12:15 p.m.) Block (for course exams scheduled at 12:30 p.m. or later):
· Student reports to DRC at 12:15 p.m., beginning exam no later than 12:30 p.m.
Final exams are administered at the DRC on the same day as the rest of the class unless there is a logistical conflict, in which case a reasonable alternative will be negotiated with the professor.
Online exams not requiring proctoring are generally subject to the same window of availability as other students in the class. Adjust extended test administration time accordingly. For technical assistance contact the Center for Instructional Development (CID) at (678) 466-4190 or CID@clayton.edu.
Proctored online exams requiring accommodations may be administered by the DRC according to the schedule above.
Please provide exams to our office as early as possible, allowing the DRC sufficient time process the exam. Delivery via email to DisabilityResourceCenter@clayton.edu is encouraged facilitating the use of assistive technology (e.g. text-to-voice, voice to text, magnification software). Exams may also be faxed securely to (678) 466-5467, or hand delivered. Please do not send exams via inter-office mail.
Faculty Exam Administration Instructions:
Faculty administration instructions are critical to our process and may be submitted via the electronic Test Administration Form (e-TAF), or a paper form. Both TAF options can be accessed at http://www.clayton.edu/disability/testadministrationform.
We strive to maintain a partnership with faculty, supporting equal access for students while upholding academic integrity. We welcome your feedback on this process. Should you have any questions or comments, do not hesitate to contact our office at (678) 466-5445 or DisabilityResourceCenter@clayton.edu.
Lakeside Dining Hall Closing Date for End of Spring Semester
The Lakeside Dining Hall will close at 2 p.m. on Monday, May 12, and will remain closed through the summer semester. The Dining Hall will resume normal operating hours on Monday, Aug. 18, when fall classes begin.
All Meal Plans End Monday, May 12
All meal plans and dining dollars will expire Monday, May 12, 2014. Unused meals and dining dollars expire at 2 p.m. when the Lakeside Dining Hall and retail units close.
Don’t let either go to waste! Invite a friend or co-worker to lunch with you at the Dining Hall or to Jazzman’s, Pizza Hut, SubConnection, or Sandella’s to use your Dining Dollars.
Communications Conference on Social Media, May 12, May 13
The Communications Conference on Social Media is sponsored by the University System of Georgia and the Technical College System of Georgia. This conference is designed for all employees of the USG and TCSG System offices and institutions that have any involvement or interest in social media. Each session is designed to give high-level insight into the different aspects of efficiently using social media in higher education.
The conference will be held on Monday, May 12 and Tuesday, May 13 at the Marriott Macon City Center, 240 Coliseum Dr., Macon, Ga. Phone: 1-478-621-5300; Fax: 1-478-803-1649; Sales: 1-478-803-1628; Sales fax: 1-478-621-5330. The hotel rate is $107 per night, although this is only about an hour from the Clayton State campus.
Registration for the conference is $185 per person (considering that some social media conferences run over $1500, this is the bargain of the year.) Go to https://kms.tcsg.edu/registration/smc/default.aspx for on-line registration.
The conference agenda is as follows:
Monday, May 12
1-5 p.m.: Registration (pre-conference area)
1-2 p.m.: Optional “Social Media for Dummies”
2:15-3:45 p.m.: USG and TCSG separate meetings
4-5 p.m.: Keynote/Opening Session: Why You Should Be Using Social Media
6-7 p.m.: Welcome Reception
7 p.m.: Dinner on your own
Tuesday, May 13
7:30-8 a.m.: Continental Breakfast (provided)
8-9:15 a.m.: Social Media Content
9-10:45 a.m.: Social Media Policy and Guidelines
11-12:15 p.m.: Social Media and Crisis Communications
12:30-1:30 p.m.: Lunch (provided) and Introduction of Vendors and Sponsors
1:45-3 p.m.: Social Media Analytics
3-3:30 p.m.: Wrap-up
For more information, please contact: Thressea Boyd, Director of Communications, Valdosta State University, Email: firstname.lastname@example.org, Phone: 1-229-333-2157.
Auxiliary Services Semester Break Hours
During the semester break, the units of Auxiliary Services will have the following operating hours:
Loch Shop/LakerCard Center – May 13 – May 20
Monday – Thursday: 8 a.m. – 5 p.m.
Friday: 8 a.m. – 3:30 p.m.
Dining Services – May 13 – May 27
Monday – Friday: 8 a.m. – 2 p.m.
Monday – Friday: 11 a.m. – 2 p.m.
All other dining locations will be closed during the semester break.
Clayton County Community Emergency Preparedness Seminar, May 13
Clayton County’s Community Emergency Preparedness Seminar, “Community Emergency Preparedness Takes a Village” will be held on Tuesday, May 13, from 8:45 a.m. to 3:30 p.m. at The National Archives at Atlanta, 5780 Jonesboro Rd., Morrow. Doors will open at 8:30 a.m. and the seminar will start promptly at 9:15 a.m.
There is no registration fee, but registration is required. Email email@example.com for the registration form.
Clayton State Schedules Information Sessions for Digital Film Technician I and II
Lights! Camera! Action! The Clayton State University Division of Continuing Education is gearing up for its second round of information sessions and classes for Digital Film Technician Training I and II.
The highly-successful first set of Film Tech I courses, taught by long-time digital film industry expert Barton Bond, have been playing to full houses of 40+ students each since February. With the next round of classes due to start in June, Clayton State is holding three information sessions prior to the start of classes.
The first will be held on Saturday, May 17, from 10 a.m. to noon in Fayette County. The exact location is still to be determined, so interested parties are urged to check the Continuing Education website at www.conted.clayton.edu for location details. The second information session will be held on Saturday, May 31, also from 10 a.m. to noon, in the Harry S. Downs Center on the Clayton State main campus in Morrow. The third session will be on Saturday, July 12, from 1 p.m. to 3 p.m., also in the Downs Center.
Bookstore Bucks Dates for Summer 2014
Bookstore Bucks (formerly Financial Aid Book Money) will be available May 21 to May 31, 2014. Up to $1,000 of your unused Financial Aid will be automatically deposited in your Bookstore Bucks account on May 21 for you to purchase anything in the Loch Shop.
Remember… your LakerCard is required for all purchases! After May 31, any unused Bookstore Bucks are returned to your student account and refunded around the second week of June based on your refund preference through Higher One.
Clayton State Reschedules Hall of Fame Induction Ceremony for May 30
The Clayton State Department of Athletics has announced the rescheduling of the department’s initial Hall of Fame induction ceremony for Friday, May 30.
The ceremony was originally scheduled for Feb. 14, but had to be postponed due to inclement weather. For the rescheduled event, there will be a change of venue as the Hall of Fame Dinner and induction ceremony will be held at Crystal Lake Golf and Country Club in Hampton, Ga.
The event will begin with dinner at 7 p.m., followed by the induction ceremony. In addition to the Hall of Fame event, the Department of Athletics is also sponsoring a golf tournament earlier in the day at Crystal Lake.
The tournament will be open to all supporters of Clayton State Athletics. Check-in for the tournament will be at 10:30 a.m., with a shot-gun start at 11 a.m. The cost of the tournament is $100 per person or $400 for a four-person team.
Participants of the golf tournament are also invited to attend the Hall of Fame event later that evening. Proceeds from the tournament will benefit the Clayton State Department of Athletics. To register for the tournament, please call (678) 466-4678.
The Hall of Fame Class of 2014 includes: Mason Barfield, Alex Dowling, Carlos Head and Nkiru Okosieme.
Clayton State Athletics Ready to Kickoff 2014 Summer Youth Athletic Camps
The Clayton State Department of Athletics is preparing to kick-off its 2014 summer youth athletic camp schedule.
The first series of camps will begin the week of June 2. All camps are held on the campus of Clayton State University. The department offers athletic camps for boys and girls in the following sports: soccer, basketball, tennis, speed development and a general sports activities camp.
The week-long camps are offered to youth ages six-to-17 years-old and run from 9 a.m. to 4 p.m. Half-day camps are also available either in the morning or in the afternoon. Campers may also choose to combine two different half-day camps if they wish.
Cost of the full-day camp is $125 and for a half-day is $65. To register online or print out a registration form, please visit http://www.claytonstatesports.com/summer_camps/index.
Clayton State’s athletic camps are designed to provide the highest quality instruction in a safe, fun, and socially-enriching environment. The primary goal is for all campers to enjoy themselves while also learning and improving their skills.
Daily activities are led by Clayton State head coaches and focus on character building aspects of each individual sport, including self-esteem, discipline and responsibility. The camps combine small group instruction as well as game play to ensure development of fundamental skills and game knowledge.
For more information, contact the Clayton State Athletic Department at (678) 466-4678.
Request from Public Safety – Enter Your Number in the Text Message Data Bank
When there is an emergency situation that could impact the safety of our campus, whether it be a human threat or weather related, we send out notifications mainly by email and text message.
Since many of you probably see the text messages much quicker than the emails, it is essential that everyone who has a telephone capable of receiving text messages enter your number into the University system to ensure that you receive the messages. It is an “opt in” system, which means that you have to personally enter your number. As a reminder, the process is very easy and quick:
· Go to the Clayton State University website
· Click on the “Swan”
· Click on “My Tab”
· Scroll down to “Emergency Text Messages” and enter your telephone number and the communications carrier (e.g. Verizon, AT&T, or other)
· Then hit “Save” and you’re done.
It’s that easy, so if you haven’t already done so, please do so now, or if you have changed numbers or carriers since last entered, please update now.
First Aid Kits
At the recent building coordinators training, a staff member asked about acquiring first aid kids for campus departmental use if needed.
For your information, Georgia Enterprises has a mandatory statewide contract for both general and specialized first aid kits. Their contact person is Shawn Pursley, office phone (404) 521-1777, and cell 678/571-6612, and email address of firstname.lastname@example.org. First aid kits must be purchased through Georgia Enterprises.
If you purchase a first aid kit for your area, please ensure that it is maintained in an easily accessible location and its existence is communicated to all departmental staff.
New Dream Catchers Program!
The legend of the dream catcher embodies the idea that only good dreams are filtered through the netting allowing the good to pass through the feathers to the people. Clayton State is an entire community that rallies around the individual dreams and aspirations of its people. Clayton State’s key attributes are creating an empowering experience, offering a supportive community, as well as offering inclusive diversity and an engaged, experiential preparation.
The “Dream Catchers” program allows faculty and staff to nominate a fellow colleague, themselves or even a department that really embodies one or all of the attributes. It’s a way to remind all of us what makes our university unique! We will recognize these nominations monthly and encourage all of you to tell us how dreams are made real in your area. You may submit your nomination here: http://www.clayton.edu/Brand/Dream-Catchers.
Fiscal Year End 2014 Deadlines
Purchase Requisitions Submitted to Procurement Services:
¨ May 9, 2014 All purchases requiring a purchase order. Any purchases requested after this date must be approved by Budget & Finance.
P-Card Cutoff Dates:
¨ May 5, 2014 Last day to use the P-card so the purchases will be posted to the May 2014 Visa statement (received in June). Any purchases on future statements will be charged to Fiscal Year 2015.
Budget Amendment Requests:
¨ May 9, 2014 All budget amendments for FY 2014 submitted to Scott McElroy.
Check Request and Travel Reimbursement Deadlines:
¨ June 2, 2014 Last day the Travel and Expense module will be available for reimbursement requests for FY 2014.
¨ June 13, 2014 Last day to submit a request to transfer costs between E & G and Sponsored.
¨ June 13, 2014 Last day to submit a request to correct a charge posted against your budget.
Any questions, please contact Marcia Jones at email@example.com or ext. 4280