Volume 7, #64
Internal Auditor Candidates Visiting Campus June 7 and 8
Four candidates for the Internal Auditor position will visit campus in June. Each candidate will make a 30 minute public presentation in room UC 260 of the Baker Center on the day of their visit. The entire campus is invited to attend.
June 7: Temeka Nance, 10 a.m.; Cori Hicks, 2 p.m.
June 8: Ceimone Henderson-Strickland, 10 a.m.
The presentation previously announced for 2 p.m. on June 8 has been cancelled.
Brand Champions Information Session, June 7
The next Brand Champions Information Session will be held on Thursday, June 7 at 1 p.m. in the James M. Baker University Center, room UC 272 (auditorium).
Bursar’s Office Year-End Cutoff
The 2012 fiscal year-end is fast approaching, and Clayton State is required by the USG Board of Regents to freeze the Banner System tables on June 30, 2012. All departmental deposits are due to the Bursar’s office by 5 p.m., on Thursday, June 28, 2012.
Any deposits received after June 28, 2012 will post to fiscal year 2013.
Thank you for your attention and cooperation.
Undergraduate Student Assistant Funding Initiative
The Planning and Budget Council has again allocated $150,000 for the Undergraduate Student Assistant Funding Initiative. This initiative is one of many University retention efforts.
Departments or divisions interested in receiving some of these funds must submit a Request Form to Scott McElroy by June 15. Departments that received funding through this initiative previously must submit a 2012/2013 Request Form and will not automatically have their funding renewed.
Forms and Guidelines will be sent electronically to each department on May 25. Additional Forms and Guidelines may be obtained from Scott McElroy.
2012 Chancellor's Customer Service Award Nominations Due June 29
We are ready to receive nominations for the 2012 Chancellor’s Customer Service Awards. The website is available and nominations can be submitted at http://customerfocus.usg.edu/recognition/chancellor_award/
The deadline for submissions is June 29, 2012. The nominations website provides all of the information you will need: award category descriptions, eligibility, and even tips on how to write a successful nomination.
The following are the award categories:
· Customer Service Excellence Award – Individual
· Customer Service Excellence Award – Team
· Outstanding Customer Service Leadership Award
· Front Desk Support Excellence Award
· Outstanding Customer Service Process Improvement Initiative Award
· Customer Service President and Institution of the Year
· The Joseph Green Award Champion of the Year
If you have any questions, please contact Carolina Amero, assistant vice president, Auxiliary & Administrative Services, Clayton State customer service champion, and winner of the 2011 Joseph Green Award.
New Notary Services Policy
Clayton State University has several employees who are also commissioned to serve as Notary Publics. In this capacity, they are authorized in the State of Georgia to perform the following services:
- Witness or attest signatures or executions of deeds and other written instruments.
- Witness affidavits upon oaths and affirmations.
- Certify documents that require notarization.
- Perform such other acts as Notary Publics are authorized to perform under the laws of the State of Georgia.
Each notarial act must include the stamped seal of the office for the authentication of the act. The seal must contain the name of the Notary Public and the words, ”Notary Public, Clayton (or any other county) County, Georgia.”
If the service is being requested for University business related purposes, no fee is to be charged. However, if the service is requested for personal reasons (limited to Clayton State University students and employees only), the Notary Public may charge a fee of up to $2 per notarial service, and shall inform the requesting person of the fee prior to providing the service. All fees collected shall be deposited into an identified account for the department where the Notary Public is employed.
P-card Usage After Fiscal Year Cutoff Date
Budget and Finance strongly suggested the last day to use your P-card was May 8; however, several purchases have been made after the cutoff date (you know who you are…) Please understand all purchases posted after May 15 will post to the next fiscal year (FY13).
If you have any questions or concerns, please contact Marcia Jones.
Budget Cut Off Dates
We are quickly approaching the cut-off date for transferring and correcting charges to your departmental budgets:
June 15, 2012 is the last day the Accounting Services Department will accept your requests.
Please begin reviewing your Budget Progress reports now!
AP & EX Cut-Off Dates
We are quickly approaching the cut-off date for reimbursement requests: June 8, 2012
is the last day the Accounting Services Department will accept Expense reimbursement and cash advance requests.
Please begin assembling and forwarding your complete
May 2012 System Supplement Now Online
The May issue of The System Supplement is available for viewing online at: http://www.usg.edu/system_supplement
Clayton State to Host Pan African American Chamber of Commerce Event, June 7
Clayton State University is welcoming the Pan African American Chamber of Commerce (PAACC) to the Clayton State campus on Thursday, June 7 for a panel discussion and networking event, “Doing Business in Africa; the Next Frontier.”
The event begins promptly at 10:30 a.m. in the Harry S. Downs Center. A lunch buffet will be served. The cost to attend for Pan African American Chamber Members is $15, non-members pay $25. Reservations are required. Go to https://s01.123signup.com/servlet/SignUpMember?PG=1534339182300&P=15343391911424794700
Self Defense for Women, June 8
The Department of Recreation & Wellness, along with Public Safety, will be offering a Beginner Self Defense class for women on Friday, June 8, from 8:30 a.m. to 11 a.m., in Studio B of the Student Activities Center. The class is limited to 20 people.
Summer Youth Camps… Mixing Education and Fun Starting June 11
Starting on Monday, June 11, local youth, ages seven to 16, will be mixing education and fun at Clayton State University, as part of the Continuing Education Division’s annual line-up of summer youth camps.
As is always the case, there will be a wide variety of interesting, unusual, creative and just plain fun weekly offerings, running from June 11 through July 20. Plus, all of the classes will challenge the young learners with multiple subjects.
The summer youth camps are split into two age groups, from seven to 11 and from 12 to 16, with five weekly sessions, starting on Mondays June 11, June 18, June 25, July 9 and July 16.
Interested parties can visit the Continuing Education website at www.conted.clayton.edu
for detailed information about each course, location and fees. Look for “Summer 2012!” then click on Exciting Themes or Fun & Educational. Click on the individual course heading for the description of that course and registration information for that course.
Alumni Association Monday Mixer, June 18
Clayton State alumni and friends, mark your calendar … the Alumni Association will be hosting a fun, social networking event for you.
The Alumni Association will be sponsoring a "Monday Mixer" on Monday, June 18 at 6:30 p.m., at the Skyboxx Restaurant and Bar in Morrow.
The Mixers are casual, free from admission (you just pay for what you order), and without agenda. In other words, come enjoy yourself, bring a friend, relax and network with other alumni and friends of Clayton State.
Over the next few months, the Alumni Association is hoping to congregate at restaurants with open porches or decks (weather permitting) – the perfect setting for food and friends, with the laid back, enjoy yourself atmosphere that make Mondays seem a little easier to get through!
Skyboxx Restaurant and Bar is located at 2180 Mt. Zion Pkwy., in Morrow (located next to Country Inn & Suites). To RSVP, please contact Alumni Director Gid Rowell by email at firstname.lastname@example.org
or by phone (678) 466-4477.
Free Small Business Financing Workshop Sponsored by SBDC and the Clayton Chamber of Commerce, June 19
A free Small Business Financing Workshop will be sponsored by the Clayton State University Small Business Development Center (SBDC) and the Clayton County Chamber of Commerce on Tuesday, June 19, from 1 p.m. to 4 p.m. in the Harry S. Downs Center.
Among the subjects to be discussed are; commercial loans, personal loans, SBA loans, lines of credit, A/R financing, credit cards, and alternative financing.
Anyone considering starting a new business venture, or anyone in need of additional financing for an existing business will want to attend.
To register, go to; http://www.georgiasbdc.org/subpage.aspx?cart=27ee705c-f9b3-4a7e-b03a-289392cf0993&page_name=view_cart&addproduct=112169
General Stephens’ Retirement Reception, June 22
A retirement reception will be held for Vice President of External Relations Brigadier General (Ret.) Robert L. “Steve” Stephens on Friday, June 22, at 10 a.m. in room 101 of the Harry S. Downs Center. Please RSVP by June 15 to Tiffany Whidby.
Seventh Annual New Student Convocation Scheduled for Aug. 10
Clayton State University’s Seventh Annual New Student Convocation is scheduled to take place on Friday, Aug. 10, from 10 a.m. to 11 a.m. in Spivey Hall.
This year’s keynote address will be provided by Clayton State President Dr. Thomas J. Hynes. The ceremony’s purpose is to inspire, motivate and formally welcome new students into the university community.
Clayton State faculty and staff who participate in the procession portion of the ceremony are kindly requested to wear their academic regalia. Last year’s ceremony had its largest attendance for new students, faculty and staff.
Additional information will be forthcoming in Laker Lines regarding the RSVP process and ceremony details.
If you have questions regarding the ceremony, please contact Celena Milner or Michelle Ellis at (678) 466-5443; Office of Orientation & New Student Programs, Student Center, room 218.
Clayton State to Hold Annual Alumni Dinner at Turner Field’s 755 Club, Sept. 22
The Clayton State University Alumni Association will look to hit a grand slam once again at its 20th
Annual Alumni Dinner.
Next fall, the Alumni Association will hold its annual event at the 755 Club located at Turner Field. The Annual Dinner will be held on Saturday, Sept. 22. All Clayton State alumni, faculty/staff, students and friends of the University are invited to the event.
“We are so excited about having the opportunity to have our dinner at the 755 Club this year” says Alumni Association President Ben Hopkins. “We’ve had our annual event at some wonderful venues all over Atlanta and this will be another special night for alumni and friends.”
The dinner portion of the event will begin at 7 p.m., preceded by a reception; starting at 6:15 p.m. Attendees will also have the opportunity to take a special tour of Turner Field, which includes a behind-the-scenes look in the Atlanta Braves clubhouse.
In conjunction with the dinner, the Alumni Association will also recognize its 2012 Distinguished Alumni Award winners and hold a benefit auction.