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Federal Work-Study Program

A program designed to ...

Give you an opportunity for part-time employment while attending

And that part-time employment offers ...

  • Flexible schedule around your classes
  • Convenient work locations
  • Chance to enhance your work experience
  • Pleasant work environment
  • Opportunity to develop your interpersonal skills

What is work-study?

The Federal Work-Study program provides part-time jobs to students with financial aid eligibility. Your eligibility depends on your financial need, other types of aid you receive, and the availability of work-study funds and positions.

How do I know if I am eligible?

You must complete the Free Application for Federal Student Aid (FAFSA) for the appropriate academic year. After you are awarded, contact the Financial Aid Office by email at to be reviewed for eligibility.

You will be notified by email regarding your work-study eligibility. If eligible, you will be placed on the waiting list. A student must have a minimum amount of remaining financial need to be placed on the waiting list. This minimum is determined annually. There is no guarantee of employment if you are placed on the waiting list. Placement is dependent upon availability of funds and positions.

The waiting list does not roll over to the next academic year. You must contact the Financial Aid Office by email at after you are awarded to be placed on the list for the next academic year.

Career Services, Edgewater Hall #250, has job listings for students who are not eligible for work-study or who are looking for jobs in the community.

What are the benefits of work-study?

  • You have the convenience of having a job on or near the campus.
  • You can arrange your work schedule around your classes.
  • Unlike loans, work-study funds do not have to be repaid.
  • You acquire job skills you can use after graduation.

What kind of jobs are available?

Work-study jobs are available in many on-campus offices. There are also mentor positions located in several local elementary schools during the school year. More information on the mentor program can be found here.

One important note - evening and weekend work-study positions are rarely available.

If I'm eligible for work-study, do I have to be enrolled full-time?

No, but you must be enrolled in at least 3 hours to participate in the work-study program.

How much will I earn?

The entry level salary for on-campus positions is $8.00 an hour and $9.00 for off-campus mentor positions. The number of hours you can work will depend on your eligibility but would be no more than 19.5 hours per week. You receive a paycheck every two weeks for the hours that you work.

Please note that work-study students can only be paid for hours worked according to federal regulations. Therefore, work-study students cannot be paid for studying while at work or estimate their work hours.

I'm a work-study student now. Will I be able to keep my work-study position for the next term or academic year?

Your financial aid will be reviewed for the next term or academic year. If you are enrolled, making Satisfactory Academic Progress, are eligible for federal financial aid, have the minimum unmet need, and the department where employed still requires a work-study student, you may be awarded work-study for the next term or academic year.

What else do I need to know?

You will be able to select a position that interests you but you must interview, have the necessary skills, and meet any other department requirements. A background check is required for all work-study positions at no cost to you.

Keep in mind that there is a waiting list for work-study positions. Every effort is made to place as many eligible students as possible, but there is no guarantee of employment. Placement is dependent on availability of funds and positions.

Please note that the waiting list does not roll over to the next academic year. You must contact the Financial Aid Office after you are awarded to be placed on the new list.

You will be contacted at your Clayton State email account if positions or funds become available. That email will contain the information you will need to begin your search for a work-study position. You will have approximately one week to respond to the notification and express your interest in the program. If there is no response within the set timeframe, you will be removed from the waiting list.

How do I get additional information?

Contact the Financial Aid Office at (678) 466-4185 or

I'm a work-study student now. How should my hours be submitted?

All hours worked will be submitted through the online ADP system. Those hours must be approved by your supervisor by 5:00 p.m. on the Friday that ends the pay period. In order to receive your paycheck, you must use the online ADP system, and your hours must be approved by your supervisor. Please note that there will be no exceptions.

Please note that rounding rules apply to both in and out punches in the online ADP system. If a punch is recorded within the first 7 minutes of a 15 minute interval, the punch is rounded back to the interval start. If the punch occurs at 8 minutes or later, it rounds to the start of the next interval.

Example: If you are scheduled to begin working at 8:00 AM, any punch between 8:00 AM and 8:07 AM rounds back to 8:00 AM. Any punch from 8:08 AM to 8:14 AM rounds forward to 8:15 AM.