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Athletic Appeals

Policy on Student Athlete Financial Aid Appeals

If a student-athlete’s athletic aid has been reduced, canceled, or not renewed, they must be provided written notice of an opportunity for a hearing (NCAA 15.3.5.1).

A student who wishes to appeal any decisions related to his/her athletic financial aid must submit the Student-Athlete Appeal Petition Formto the Financial Aid Office. The request shall include:

  • Student’s Name, Laker ID, Year in School, Sport;
  • Reasons for believing that the decision was unfair or unjustified;
  • Include names of institutional staff members the student has discussed the aid;
  • Copies of any relevant documents supporting appeal;
  • The student may request an in-person hearing or written appeal process.

An appeal must be submitted to the Financial Aid Office within 14 days after the student receives the cancellation or reduction letter.

Appeals Committee

The Appeals Committee consists of four staff members from Clayton State University. Members are selected by the Director of Financial Aid. The Financial Aid Office arranges the meeting times and locations.

Appeal Procedures

  • Within two weeks after receiving a non-renewal or reduction letter, the student-athlete submits the Student-Athlete Appeal Petition Form to the Financial Aid Office.
  • The Student-Athlete Appeal Petition Form includes the items listed in the policy section above.
  • The Financial Aid Office notifies the athletic department and Appeals Committee of the request.
  • Scheduling is based on the student-athlete’s request for type of appeal (written or in-person hearing).
  • A hearing is scheduled immediately.

Following the hearing, one of the two actions is taken:

  • If the Financial Aid Appeals Committee finds that the decision to reduce, cancel, or not renew is not a violation of the rules, regulations or institutional policies and no extenuating circumstances are present, the appeal is immediately denied.
  • If the Financial Aid Appeals Committee finds that the decision to reduce, cancel, or not renew aid is a violation of the rules, regulations and institutional policies, the appeal is immediately approved. The financial aid is then made available to the student as soon as possible.

The Financial Aid Appeal Committee’s decision is final.


Athletic Scholarship Appeal Process

Appeal Instructions:

  1. The Student-Athlete Appeal Petition Form must be submitted to the Financial Aid Office.
  2. You may submit supporting documentation, if appropriate, with your petition.
  3. If you wish to have a hearing, please indicate at bottom of the Appeal Petition Form.
  4. Upon review, additional information may be requested by the committee.

The Student-Athlete Appeal Petition Form must be returned by (two weeks subsequent to receipt of form). Return the completed appeal petition and supporting information to:

Nakyta White, Financial Aid Counselor Clayton State University Office of Financial Aid 2000 Clayton State Blvd. Morrow, GA 30260

Appeal Options (Timelines are based on when the Financial Aid Office is notified student is appealing.)

Option 1. Written Appeal

  1. Your written appeal form is directed to the Chair of the Appeals Committee within two weeks. A copy of your written appeal will be sent to the coach involved in your appeal.
  2. The coach will also provide a written statement to the committee within two weeks. A copy of this written statement will be sent to you.
  3. The coach and student-athlete may send back a rebuttal statement within two weeks.
  4. The committee will review all documents and reach a decision within two weeks of receipt of all final documents.
  5. The chair will issue the committee's response to you in writing as soon as possible.

Option 2. Formal Hearing

  1. Your written appeal form is directed to the Chair of the Appeals Committee within two weeks. A copy of your written appeal will be sent to the coach involved in your appeal.
  2. The coach will also provide a written statement to the committee within two weeks. A copy of this written statement will be sent to you.
  3. The Financial Aid Office will notify you to schedule a hearing within two weeks. Note that a teleconference hearing is an option
  4. All parties will be notified of the time and place of the hearing.
  5. Each side will present their information to the Appeals Committee. You must notify the Financial Aid Office in advance if you intend on having legal representation present during the appeal hearing.
  6. Subsequent to the hearing, the chair will issue the committee's response to you in writing as soon as possible.