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Student Information for Student Academic Conference and Showcase

Abstract Submission Deadline:  Friday, April 3, 2020

Presentations:  Thursday, April 30, 2020 Friday, May 1, 2020

While students can coauthor multiple projects, each student can be the primary presenter on only one poster and one oral presentation.

The Student Academic Conference and Showcase provides students with multiple ways to share their talent, research, and knowledge with fellow students, staff, faculty, and campus community.  All Clayton State University students (dual-enrolled, undergraduate, and graduate) are eligible to present their research, prepared musical or artistic works, or developed literary works.

You may submit proposals for poster presentations, oral presentations, artistic or creative performances, or demonstrations.  While students can coauthor multiple projects, each student can be the primary presenter on only one poster and one oral presentation.

There are some expectations of presenters/performers at the Conference and Showcase.  In all cases, you are encouraged to attend the entire conference (starting with performances) to support your fellow students.

General dress and other expectations

Dress for presenters is business casual.

Business Casual Attire for Men. Appropriate business casual attire for men is dress slacks or chinos, a shirt with or without a tie, dark socks, and dress shoes. Avoid wearing polo shirts to an interview, even if they are acceptable for the job in question. Do not wear jeans or shorts. Khaki, gabardine, wool, or cotton pants, neatly pressed.

View more additional information for business casual attire for men

Business Casual Attire for Women. For the majority of companies, business casual is an everyday requirement. You can mix elements of more formal business wear, like a blazer, suit skirt or pants, but they don’t have to be worn together.

View more additional information for business casual attire for men

It’s also wise to have the majority of your business casual clothing be in neutral colors: black, gray, navy, brown, beige, and white. Starting with basic pieces in a neutral and then adding pops of color allow you to show your personality and keep from being boring.

Guidelines for Poster and Presentation Submissions

Posters

Students will create a poster (size may not exceed 36” x 48”) that they present during the poster session.  Students are expected to be in front of their posters for the full duration of this time. For this reason, each student is limited to being the primary presenter on only one poster presentation.

Once your abstract has been accepted for the conference, you will be contacted with additional instructions on submitting your final poster, including:

The Academic Conference Committee has funds to cover the printing of your poster at Clayton State University Media Services. When submitting poster files to Media Services let them know this is for the Student Academic Conference, and please keep the following guidelines in mind:

  • The poster size may not exceed 36” x 48”
  • PDF format is preferred, but PowerPoint will be accepted
  • Make sure when you create the file in your desired program that it is “full-size.” If images have to be rescaled to fit the large poster size, they may become blurry, grainy, and pixelated.
  • Must be delivered to Media Services (Faculty Hall) by 5pm on the Friday before the conference to ensure printing. Late posters will be accepted at the discretion of Media Services.  Media Services handles all printing requests for the university, so it is recommended that you submit on-time!
  • Do not pick up your poster when it is done. The Academic Conference Committee will pick all posters up and hang them on for you.

Presentations

Oral presentation/reading. Students will present their work in a talk/reading.   Oral presentations should be no longer than 12 minutes in length (strict limit).. This will be followed by a brief question/answer period. To minimize scheduling conflicts, each student is limited to being the primary presenter on only one oral presentation.

Once your abstract has been accepted for the conference, you will be contacted with additional instructions on submitting your final presentation, including: Please upload any presentation file(s) to the specified site.  Your file(s) should be submitted to the designated folder by the date given.  Please begin each of your filenames with your first and last name.