By-Laws of the CSRA
Article I - Name
The name of the organization shall be the Clayton State Retirees Association, hereafter referred to as 'the CSRA.'
Article II - Purpose
It is the desire of the CSRA that retirees, who have spent many years
serving the University, can continue to be of service to the University.
We believe that the involvement and participation of retirees at
Clayton State will be beneficial to the University as well as to the
individual retirees. Furthermore, the objectives of the CSRA shall be to
facilitate communication between the University and its retirees and to
promote support of the University by retirees. In addition, the CSRA
shall represent the interests and welfare of retirees and sponsor social
and group activities.
Article III - Membership
All faculty and staff who have retired from Clayton State are eligible
for membership in the CSRA. Membership is maintained through the payment
of annual dues, or through payment of a Lifetime Membership
contribution (Article VII –Dues).
“Friends of the CSRA” membership is available to
- employees within one year of retirement from active service who
wish to become involved with the organization prior to retirement;
- employees who have left the service of the university without officially taking retirement;
- spouse or family member of retired employees and former employees; and
- friends of retired employees.
“Friends of the CSRA” shall pay one-half current dues, shall receive
any notices or information sent to members, and are entitled to
participate in all CSRA events and activities. “Friends” may serve on
committees, but cannot vote or hold an office.
Ex-officio members of the CSRA may include a representative from the
President’s office, representatives from the Office of External
Relations, a representative from the Department of Human Resources, and
representatives from other areas when appropriate.
Article IV - Officers and Election of Officers
Section 1. The officers of CSRA shall be three
elected officers: President, Vice-President, and Secretary. The
Treasurer shall be appointed by the Executive Council (Article V)
following a recommendation by the President.
Section 2. The terms of each elected officer shall
be two years. All officers shall take office immediately following the
fall meeting at which they are elected. Officers may succeed themselves
Section 3. The duties of the officers shall be as follows:
- Shall call and preside at all meetings of both the CSRA general membership and the CSRA Executive Council.
- Shall act as the official spokesperson.
- Shall appoint committees as needed, and shall appoint chairs of the committees.
- hall, along with the Treasurer, be authorized to make
disbursements on behalf of the CSRA with the approval of the CSRA
- Shall, in collaboration with the Executive Council, prepare an annual budget.
- Shall perform the duties of the president in the event of his or her absence, resignation, or inability to perform.
- Shall be responsible for coordinating the program portion of the
meetings and for making the arrangements for the luncheon meetings of
- Shall take minutes of meetings of the general membership and of the Executive Council and prepare them for publication.
- Shall cooperate with the CSRA President and the Executive Council in sending CSRA correspondence.
- Shall be responsible for managing the budget approved by the Executive Council.
- Shall prepare a quarterly financial report for the President and Executive Council.
- Shall be responsible for reconciling CSRA financial records--
revenues and expenditures--with the CSRA accounts of the Clayton State
- Shall be responsible for authorizing the disbursement of CSRA
operating funds within the parameters of the budget approved by the
- Shall be responsible, with the President, for conducting a
quarterly review of the balance in each of the CSRA accounts to
determine how much money, if any, should be transferred from the Fund
Raising Account to the Scholarship Account and from the Scholarship
Account to the Endowed Scholarship Fund. As determined annually by the
Executive Council, a minimum reserve will be maintained in the Operating
Account, the Fund Raising Account, and the Scholarship Account.
Section 4. In the event of a vacancy resulting from
resignation or the inability of an elected member to complete the term
of office, the president, in consultation with the Executive Council,
shall appoint a replacement.
Section 5. An Ad Hoc Nominating Committee of three
members shall be appointed by the president, in consultation with the
Executive Council, in the spring of even-numbered years (beginning in
2004). This committee shall prepare a slate of officers to be presented
at the fall meeting of the CSRA in even-numbered years (beginning in
2004). Provisions shall be made at the time of elections for additional
nominations to be made from the floor for each office.
Article V - Executive Council
The Executive Council shall consist of the officers, committee
chairs, the immediate past president, and any ex-officio, non-voting
representatives from the University. Additionally, two at-large members
will be appointed by the President to serve ONE, two-year term on the
Executive Council. Executive Council members who have served for at
least six years may become Emeritus(a) Members upon request with
three-quarters approval by the Executive Council. Lifetime EC Members
may participate in Council discussions but cannot vote. Meetings will be
held at least three times a year unless circumstances require more
frequent meetings. The President or any four members of the Council may
call a meeting of the Executive Council.
A quorum for business at any duly called meeting of the CSRA
Executive Council shall be comprised of 40% of the Executive Council
The duties of the Executive Council shall include:
- Appointment of the Treasurer.
- Approval of a CSRA fiscal year operating budget, as well as a budget for each major fundraising event.
- Planning of meetings and other activities.
- Consideration of concerns related to the objectives of the CSRA.
Article VI – General Membership Meetings
At least three meetings shall be held annually, for business as well as
social purposes. The fall meeting shall be a general meeting at which
election of officers, as necessary, can be conducted. In addition to the
scheduled meetings, the Executive Council may call other meetings
during the year for the purpose of discussing issues for consideration
by the membership. A quorum for business at any duly called meeting of
the CSRA shall be the members present. The fiscal year of the CSRA shall
be October 1 through September 30 inclusive.
Article VII - Dues
Dues shall be determined and regulated yearly by the Executive Council
for each member, to be paid by October 31. Anyone whose dues are not
received by November 30 will be dropped from the rolls. Employees
retiring at the end of Fall Semester shall pay their dues by January 15
for membership during the current fiscal year. Any change in dues
proposed by the Executive Council shall be presented to the membership
at the next scheduled meeting of the CSRA. The new dues shall go into
effect at the beginning of the next fiscal year. Lifetime membership is
available to any CSRA member who contributes the amount determined by
the Executive Council for a Lifetime Membership. Lifetime members are
entitled to participate in all CSRA events and activities as long as
they live and are exempt from paying annual dues.
These dues will be used for the ongoing expenses of the CSRA in
maintaining contact with its members, promoting the CSRA, supporting the
University, and providing for any other expenses approved by the
Article VIII – CSRA Endowed Scholarship Fund
The CSRA Endowed Scholarship Fund provides an annual scholarship to
deserving graduate students. This fund operates within the guidelines of
the CSU Foundation.
Article IX - Dissolution
In the event there is insufficient interest to warrant continuation of
the association, the membership may vote to dissolve by majority vote,
in which case any assets of the association shall be contributed to the
CSRA Endowed Scholarship Fund.
Article X - Amendment of Bylaws
Proposals for amending the CSRA Bylaws should be presented to the
Executive Council for approval and subsequent presentation to the
membership at the next scheduled meeting. A majority vote of members
present is required for amendment of the Bylaws.