Clayton State University maintains strict confidentiality and security of records in compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA) in addition to other federal and state laws. These laws pertain to the security and privacy of all records that contain information that identifies or could lead to the identification of a student, a faculty member or a staff member or that could reveal private information concerning an employee or customer.
Clayton State students, faculty, and staff are authorized access to such IRB information as a condition of learning and employment to the extent necessary to perform their duties. As an employee/volunteer/student/third-party administrator of the university, you are required to protect against unauthorized access to such information, ensure the security and privacy of such information, and disclose any anticipated threats or hazards to such information. You must be very careful not to release this information to the public or to other individuals, including but not limited to university employees who have not been authorized or who do not have a legitimate institutional or business need to know. Any questions regarding release of such information to another person should be directed to the IRB Chair.
Clayton State University defines unauthorized access to be:
Information may not be divulged, copied, released, sold, loaned, reviewed, altered or destroyed except as properly authorized by the appropriate university official within the scope of applicable federal or state laws, including record retention schedules and corresponding Internal Governing Policies.
As a participant today, you must abide by the rules, regulations, policies and procedures of the IRB as well as federal and state laws applicable to your position at the university. The IRB Chair may at any time revoke employee/volunteer/student/third-party access, other authorization or other access to confidential information. Additionally, failure to comply with any of the acts, rules, regulations, CSU policies and corresponding procedures may result in disciplinary action. Criminal or civil penalties may also be imposed, depending upon the nature and severity of the breach of confidentiality.
All participants at the IRB meeting agree that all discussions that occur during the IRB meeting must be confidential and may not be disseminated after the meeting to external individuals to the IRB. The participants agree that this session will not be video-recorded, tape-recorded or transcribed by any of the participants except by the IRB members. The participants agree not to interrupt the course of the meeting and to only ask questions related to procedures when necessary.