The Georgia Department of Administrative Services (DOAS) provides insurance to Clayton State University (CSU) and the University System of Georgia Board of Regents through a self-insured program. The types of insurance coverage's are: Building and Content, All Risk, Auto Physical Damage, General Liability, and Fidelity Bond. Excess insurance is purchased by DOAS to insure against catastrophic losses and to protect the assets of the State of Georgia.
Risk Management policies and procedures are established guidelines to assist those who may have questions concerning risk, liability, insurance coverage, or the processing of claims. Final approval of all claims rest with the State Department of Administrative Services. In addition, all suits and legal actions become the responsibility of the Board of Regents and the Department of Law.
Loss to Covered Property
All causes of loss to covered property, with the exception of those shown below are subject to a $1,500 deductible. The $1,500 deductible will be reduced to $1,000 for Georgia agencies participating in the DOAS CLCP.
For each covered “auto”, the obligation of DOAS to pay for, repair, return or replace damaged or stolen “auto” will be reduced by the following applicable $500 deductibles.
Claims regarding building and content, all risk, and liability may be initiated by following the procedures below:
Note: The mysterious disappearance of an item is not a covered cause of loss
Note: If property is recovered that was previously part of a loss settlement, the DOAS Risk Management Services department must be notified. The institution may be required to return the previous settlement amount. An additional settlement may be possible to cover recovery expenses and the expenses to repair the recovered property.
Vehicle Loss or Damaged
All vehicle accidents regardless of fault should be immediately reported to the appropriate police agency and your immediate supervisor. Motor vehicle accidents occurring on campus must be reported to the Clayton State police. Those accidents occurring off campus must be reported to the appropriate police department immediately.
The most DOAS will pay for “loss” is the lesser of:
If the covered auto is determined to be a total loss, the “loss” will be settled on the actual cash value of the covered auto as shown as the retail value in the NADA book at the time of the “accident” or some other valuation method utilized by DOAS.
A covered “auto” will be considered a total loss when the cost to repair the auto exceeds 65% of the retail value as established by NADA or some other valuation method utilized by DOAS.
The actual cost of towing and Storage of the auto, however, is not to exceed a total combined sum of $400 unless there are special circumstances as determined by DOAS.
Certificate of Insurance (PDF)
All Risk Insurance
The All Risk policy insures property items not covered by the State Owned Building and Content Property Agreement. The following coverage's are available: Money & Securities, Fine Art, Hull, Non-State Owned Property, and Transient State Property.
Clayton State is billed an annual premium for All Risk Coverage. Transient Equipment and Non-Owned State Property are insured at 15 cents per $100 market value. Fine Art is 25 cents per $100 appraisal value. Money and securities are $75 per $5,000 coverage limit. The deductible is $1,000 per occurrence unless otherwise stated. The $1,000 deductible will be reduced to $500 for Georgia agencies participating in the DOAS CLCP.
All Risk Agreement (PDF)
Building and Contents
The State Owned Building and Content coverage provides for direct physical loss or damage to state owned property. Covered causes of loss include: fire, lightening ( a Lightening Affidavit must be completed by a licensed electrician), windstorm, hail, smoke, vandalism, sprinkler leakage, flood, and water damage. Clayton State is billed an annual premium for Building and Content coverage. The premium is .10 cents per $100 replacement value.
Reimbursement for a loss is based on the cost to repair or replace the building and/or contents with property of like kind and quality. All covered cause of loss are subject to a $1,500 deductible per occurrence. Laptop computers are subject to a $1,500 deductible per unit where the cause of loss is burglary. A burglary claim must be supported on the police report as forcible entry.
All property losses or damages to Clayton State owned property or contents must be reported to Public Safety (678-466-4050). Report all claims to Trinelle Gillespie at (678-466-4215) or firstname.lastname@example.org within 48 hours of the incident.
Note: Buildings that are not state-owned and under a lease agreement can not be insured. Only the contents housed in the leased building can be insured.
Building and Personal Property Agreement (PDF)
General liability is provided for Clayton State through the General Liability Agreement. The policy provides coverage for those employees of the State, Clayton State and the USG Board of Regents against personal liability for damages arising out of the performance of their job duties. The limits of liability are $500,000 per occurrence.
General Liability Insurance (PDF)
The State Tort Claims policy protects the State, Clayton State and the USG Board of Regents against liability for torts (wrongful acts) committed by their employees while acting within the course and scope of their official duties of employment. The limits of liability are statutorily set at $1,000,000 per person and $3,000,000 per occurrence.
State Tort Claims Policy (PDF)
Money, Securities and Fidelity Bonds
The Fidelity Bond coverage protects the State’s assets from losses due to the dishonest acts of its employees or the failure of the employees to faithfully perform their job duties.
All incidents of employee dishonesty that result in a loss of Clayton States’ money’s, securities, and property must be report to Public Safety (678-466-4050) immediately.
Notify Trinelle Gillespie at (678-466-4215) or email@example.com with 48 hours of the incident.
Vehicle Insurance and Liability
The Auto Physical Damaged coverage provides collision and comprehensive coverage for vehicles owned by Clayton State and leased vehicles if the lease is in excess of 30 days and there is no intent to purchase the leased vehicle. A leased vehicle must be in the name of Clayton State University. The deductible is $500.
The Automobile Liability coverage protects the employees of the State, Clayton State University, and the University System of Georgia Board of Regents against personal liability for damages arising out of the operation of state owned, personally owned, leased or short term rental vehicles, while acting within the course and scope of their official duties of employment. The self insured auto liability program is included under the State Tort Claims Policy and General Liability.
Automobile Physical Damage Agreement (PDF)
Each driver operating a University vehicle must:
Note: It is recommended that only University employees be allowed to drive or ride in University vehicles.
Volunteers (whether or not receiving compensation) have liability coverage under the General Liability, State Tort Claims Act, and Auto Liability policy while participating in a structured volunteer program organized, controlled, and directed by the University for the purpose of carrying out the functions of Clayton State.
Link to video that explains when employees are and when they are not insured.
Clayton State is charged an annual premium of $1.00 per $100 of market value for each vehicle.
For additional information concerning coverage, policy exclusions, liabilities and definitions visit: http://doas.georgia.gov, Risk Management Services.
General Liability Accident Form - This form is used to report personal injuries or property damage for non-state employees.
Lightning Affidavit - This form is used to confirm lightening coverage under the State Owned Building & Personal Property Agreement. The form must be completed by a licensed electrician.
Notice of Loss - This form is used to report all property related claims.
Sworn Proof of Loss - This form is submitted in conjunction with paid invoices/proof payment to process claim reimbursement to the agencies. This form must be notarized and approved by senior management.