Volume 7, #65

Announcements

Clayton State Welcomes Athletic Director Carl McAloose A new era for one of the most successful athletic programs in NCAA Division II began Monday... the first day on the job for Clayton State University’s second Director of Athletics, Carl McAloose. “I’m excited to be on campus,” he says. “We have a great opportunity to do something special and take our athletic program beyond even what it is already. I’m looking forward to building our program both athletically and academically. There’s no question we can do both, athletics and academics mesh at Clayton State. "I would like to thank Dr. (Tim) Hynes for the great opportunity he has given me. (Clayton State’s first athletic director) Mason Barfield did a great job assembling a fantastic group of coaches, and I hope to continue to build upon his dream. And, I’d also like to thank all of Clayton State’s student/athletes for all of their efforts.” Day of Action, June 21 Ann Cramer, director for IBM Corporate Citizenship & Corporate Affairs for the Americas, and a commencement speaker at Clayton State’s May 2011 ceremony, has invited Clayton State faculty, staff and students  to participate in the upcoming Day of Action on Thursday, June 21. This is a national strategic effort on the longest day of the year to advance the common good. More than 74,000 individuals participated nationwide last year. Cramer, a past chair of the United Way Board of Directors, notes that, to celebrate United Way's 125th anniversary, there are created 125 volunteer opportunities in conjunction with the Day of Action. The activities range from a scheduled project at a local nonprofit, to something on your own for a neighbor or an activity at the office with your co-workers. A few of the options include:

• Create a home away from home by donating bedding for children receiving treatment
• Help your local library prepare for reading programs
• Paint line games in children's centers
• Host a clothing drive at work & donate items to a local nonprofit

To see the full list of activities and register, please go to; http://unitedwayatlanta.org/dayofaction/. Any Clayton State individuals or organizations planning to take part in the Day of Action should also contact the Office of University Relations, so that University Relations can maintain a record of the University’s participation in this event. Linda Campbell to Retire, June 30 The Loch Shop’s very own Linda Campbell plans to retire on June 30, 2012. Auxiliary Services will have a retirement celebration for Campbell on Thursday, June 14, from 2 p.m. to 3:30 p.m., in the Loch Shop. Spivey Hall Announces Major Teaching Training Workshops in July Spivey Hall will once again be making a significant contribution to music education with its annual Kodály Teacher Training Workshops, to be held Monday, July 16 to Friday, July 20, in Spivey Hall. The two workshops, one offering an introduction to Kodály, and the other a Kodály refresher, will be taught by one of America's leading Kodály experts and a top clinician in the field -- Dr. Jill Trinka. The workshops are designed for music teachers and college students who are interested in teaching music students (and college students get a discount). The Kodály Concept is a comprehensive, sequential program that integrates the best ideas, techniques, and approaches to music education universally proven to be successful. The program builds musicianship through the singing of folk songs, classical music, and other quality materials. The cost for the “Intro to Kodály” workshop, which will run from July 16 to July 18, is $180 ($50 for currently enrolled college students). Workshop participants will learn the basics of Kodály-based music curriculum essentials for grades K-5, gaining valuable tools and techniques that can be put to use in the classroom. The “Kodály Refresher” workshop, which will run from July 18 to July 20, is $180, and $50 for currently enrolled college students. Individuals already familiar with Kodály, can take this refresher course which will explore pedagogy and process in depth. Attendees will also learn to write meaningful lesson plans, create smooth transitions, and expand their knowledge of literature. Interested individuals can register for both courses for only $350, with currently enrolled college students getting both workshops at a real deal – just $75. For more information, call the Spivey Hall education Department at (678) 466-4481 or visit http://www.spiveyhall.org/professional-development-for-teachers/kodaly-teacher-training-workshop. Biweekly Payroll Reminder Notice to all employees and managers/supervisors: Due to the centralization of payroll services, approvals of all biweekly time must be approved by 5 p.m., Friday, June 8 for the payroll ending on June 8. If you have any questions, including password resets, while attempting to approve or update a time card, please contact our SSC Customer Support Team. Bursar’s Office Year-End Cutoff The 2012 fiscal year-end is fast approaching, and Clayton State is required by the USG Board of Regents to freeze the Banner System tables on June 30, 2012. All departmental deposits are due to the Bursar’s office by 5 p.m., on Thursday, June 28, 2012.  Any deposits received after June 28, 2012 will post to fiscal year 2013.  Thank you for your attention and cooperation. Undergraduate Student Assistant Funding Initiative The Planning and Budget Council has again allocated $150,000 for the Undergraduate Student Assistant Funding Initiative. This initiative is one of many University retention efforts. Departments or divisions interested in receiving some of these funds must submit a Request Form to Scott McElroy by June 15. Departments that received funding through this initiative previously must submit a 2012/2013 Request Form and will not automatically have their funding renewed. Forms and Guidelines will be sent electronically to each department on May 25. Additional Forms and Guidelines may be obtained from Scott McElroy. 2012 Chancellor's Customer Service Award Nominations Due June 29 We are ready to receive nominations for the 2012 Chancellor’s Customer Service Awards. The website is available and nominations can be submitted at http://customerfocus.usg.edu/recognition/chancellor_award/. The deadline for submissions is June 29, 2012. The nominations website provides all of the information you will need: award category descriptions, eligibility, and even tips on how to write a successful nomination. The following are the award categories: · Customer Service Excellence Award – Individual · Customer Service Excellence Award – Team · Outstanding Customer Service Leadership Award · Front Desk Support Excellence Award · Outstanding Customer Service Process Improvement Initiative Award · Customer Service President and Institution of the Year · The Joseph Green Award Champion of the Year If you have any questions, please contact Carolina Amero, assistant vice president, Auxiliary & Administrative Services, Clayton State customer service champion, and winner of the 2011 Joseph Green Award. P-card Usage After Fiscal Year Cutoff Date Budget and Finance strongly suggested the last day to use your P-card was May 8; however, several purchases have been made after the cutoff date (you know who you are…) Please understand all purchases posted after May 15 will post to the next fiscal year (FY13). If you have any questions or concerns, please contact Marcia Jones. Budget Cut Off Dates We are quickly approaching the cut-off date for transferring and correcting charges to your departmental budgets: June 15, 2012 is the last day the Accounting Services Department will accept your requests. Please begin reviewing your Budget Progress reports now! AP & EX Cut-Off Dates We are quickly approaching the cut-off date for reimbursement requests: June 8, 2012 is the last day the Accounting Services Department will accept Expense reimbursement and cash advance requests. Please begin assembling and forwarding your complete packets now! May 2012 System Supplement Now Online The May issue of The System Supplement is available for viewing online at:  http://www.usg.edu/system_supplement.

This Week

Brand Champions Information Session, June 7 The next Brand Champions Information Session will be held on Thursday, June 7 at 1 p.m. in the James M. Baker University Center, room UC 272 (auditorium). Clayton State to Host Pan African American Chamber of Commerce Event, June 7 Clayton State University is welcoming the Pan African American Chamber of Commerce (PAACC) to the Clayton State campus on Thursday, June 7 for a panel discussion and networking event, “Doing Business in Africa; the Next Frontier.” The event begins promptly at 10:30 a.m. in the Harry S. Downs Center. A lunch buffet will be served. The cost to attend for Pan African American Chamber Members is $15, non-members pay $25. Reservations are required. Go to https://s01.123signup.com/servlet/SignUpMember?PG=1534339182300&P=15343391911424794700. Internal Auditor Candidates Visiting Campus June 7 and 8 Four candidates for the Internal Auditor position will visit campus in June. Each candidate will make a 30 minute public presentation in room UC 260 of the Baker Center on the day of their visit. The entire campus is invited to attend. June 7: Temeka Nance, 10 a.m.; Cori Hicks, 2 p.m. June 8: Ceimone Henderson-Strickland, 10 a.m. The presentation previously announced for 2 p.m. on June 8 has been cancelled. Self Defense for Women, June 8 The Department of Recreation & Wellness, along with Public Safety, will be offering a Beginner Self Defense class for women on Friday, June 8, from 8:30 a.m. to 11 a.m., in Studio B of the Student Activities Center. The class is limited to 20 people.

Upcoming Events

Summer Youth Camps… Mixing Education and Fun Starting June 11 Starting on Monday, June 11, local youth, ages seven to 16, will be mixing education and fun at Clayton State University, as part of the Continuing Education Division’s annual line-up of summer youth camps. As is always the case, there will be a wide variety of interesting, unusual, creative and just plain fun weekly offerings, running from June 11 through July 20. Plus, all of the classes will challenge the young learners with multiple subjects. The summer youth camps are split into two age groups, from seven to 11 and from 12 to 16, with five weekly sessions, starting on Mondays June 11, June 18, June 25, July 9 and July 16. Interested parties can visit the Continuing Education website at www.conted.clayton.edu for detailed information about each course, location and fees. Look for “Summer 2012!” then click on Exciting Themes or Fun & Educational. Click on the individual course heading for the description of that course and registration information for that course. Alumni Association Monday Mixer, June 18 Clayton State alumni and friends, mark your calendar … the Alumni Association will be hosting a fun, social networking event for you. The Alumni Association will be sponsoring a "Monday Mixer" on Monday, June 18 at 6:30 p.m., at the Skyboxx Restaurant and Bar in Morrow. The Mixers are casual, free from admission (you just pay for what you order), and without agenda. In other words, come enjoy yourself, bring a friend, relax and network with other alumni and friends of Clayton State. Over the next few months, the Alumni Association is hoping to congregate at restaurants with open porches or decks (weather permitting) – the perfect setting for food and friends, with the laid back, enjoy yourself atmosphere that make Mondays seem a little easier to get through! Skyboxx Restaurant and Bar is located at 2180 Mt. Zion Pkwy., in Morrow (located next to Country Inn & Suites). To RSVP, please contact Alumni Director Gid Rowell by email at gidrowell@clayton.edu or by phone (678) 466-4477. Free Small Business Financing Workshop Sponsored by SBDC and the Clayton Chamber of Commerce, June 19 A free Small Business Financing Workshop will be sponsored by the Clayton State University Small Business Development Center (SBDC) and the Clayton County Chamber of Commerce on Tuesday, June 19, from 1 p.m. to 4 p.m. in the Harry S. Downs Center. Among the subjects to be discussed are; commercial loans, personal loans, SBA loans, lines of credit, A/R financing, credit cards, and alternative financing. Anyone considering starting a new business venture, or anyone in need of additional financing for an existing business will want to attend. To register, go to; http://www.georgiasbdc.org/subpage.aspx?cart=27ee705c-f9b3-4a7e-b03a-289392cf0993&page_name=view_cart&addproduct=112169. General Stephens’ Retirement Reception, June 22 A retirement reception will be held for Vice President of External Relations Brigadier General (Ret.) Robert L. “Steve” Stephens on Friday, June 22, at 10 a.m. in room 101 of the Harry S. Downs Center. Please RSVP by June 15 to Tiffany Whidby. National Archives at Atlanta Welcomes Author of Book Tracing Story of First Lady Michelle Obama’s Ancestors, June 26 The National Archives at Atlanta, in partnership with Clayton County, is proud to welcome Rachel L. Swarns for a program on her new book “American Tapestry: The Story of the Black, White and Multiracial Ancestors of Michelle Obama,” on Tuesday, June 26, at 6:30 p.m. Beginning in the 1800s, the book tells the captivating story of Obama’s ancestors and their five-generation journey from slavery to the most prominent position in our nation.  First Lady Obama’s great, great, great grandmother, Melvinia Shields, was a slave on a farm in what is now Clayton County. As a teenage girl, she ultimately give birth to mixed race children, the first born of which was to become Obama’s great, great grandfather, Dolphus Shields. The program begins at 6:30 p.m., with an author discussion, followed by a book signing.  Please note that there is no cost to attend the event; however each attendee must register at: www.claytoncountyga.gov/michelleobamabook. Seventh Annual New Student Convocation Scheduled for Aug. 10 Clayton State University’s Seventh Annual New Student Convocation is scheduled to take place on Friday, Aug. 10, from 10 a.m. to 11 a.m. in Spivey Hall. This year’s keynote address will be provided by Clayton State President Dr. Thomas J. Hynes. The ceremony’s purpose is to inspire, motivate and formally welcome new students into the university community. Clayton State faculty and staff who participate in the procession portion of the ceremony are kindly requested to wear their academic regalia. Last year’s ceremony had its largest attendance for new students, faculty and staff. Additional information will be forthcoming in Laker Lines regarding the RSVP process and ceremony details. If you have questions regarding the ceremony, please contact Celena Milner or Michelle Ellis at (678) 466-5443; Office of Orientation & New Student Programs, Student Center, room 218. Clayton State to Hold Annual Alumni Dinner at Turner Field’s 755 Club, Sept. 22 The Clayton State University Alumni Association will look to hit a grand slam once again at its 20^th Annual Alumni Dinner. Next fall, the Alumni Association will hold its annual event at the 755 Club located at Turner Field. The Annual Dinner will be held on Saturday, Sept. 22. All Clayton State alumni, faculty/staff, students and friends of the University are invited to the event. “We are so excited about having the opportunity to have our dinner at the 755 Club this year” says Alumni Association President Ben Hopkins. “We’ve had our annual event at some wonderful venues all over Atlanta and this will be another special night for alumni and friends.” The dinner portion of the event will begin at 7 p.m., preceded by a reception; starting at 6:15 p.m. Attendees will also have the opportunity to take a special tour of Turner Field, which includes a behind-the-scenes look in the Atlanta Braves clubhouse. In conjunction with the dinner, the Alumni Association will also recognize its 2012 Distinguished Alumni Award winners and hold a benefit auction.