Volume 9, #64
New in this Issue
Loch Visits Scotland
You’ve followed President Hynes and Dean Eichelberger from South Korea. And you certainly “went” to Sochi, Russia with Clayton State alumnus Kevin Liles to take in the Winter Olympics. Now you can follow Loch’s adventures as he (she? it?) returns to visit the ancestral home of all Lochs… Scotland.
Loch will be visiting Ayr, Scotland this week as an official representative of The Loch Shop, travelling along with another Clayton State alumnus, Maggie Shiffert. You can read, and see, their adventures at http://scotlandadventures101.tumblr.com/
as well as on The Loch Shop’s Facebook page and the ClaytonStNews Facebook page.
Solicitation & Fundraising Event Approval Procedures
Effective June 16, 2014, all new solicitation and fundraising events will require approval as outlined in Clayton State’s solicitation policy. Most recurring event organizers have already received letters granting approval to conduct their events for the next three years.
Procedures for requesting approval for a new solicitation or fundraising event can be found at: http://www.clayton.edu/VP-Business-Operations/Solicitation
. For your reference, this website also includes Clayton State’s solicitation policy, as well as a copy of the training presentation.
Examples of solicitation and fundraising events:
- Solicitation of sponsors for a departmental fair
- Campus department collection of supplies to donate to a charity
- Donation from a local business to sponsor an event on campus
- A local business has a paid advertisement in a Clayton State brochure
If you have any questions, please contact Carolina Amero at x4217 or CarolinaAmero@clayton.edu
Introducing the NES Peer Support Initiative
Several months ago, Network and Enterprise Services began a project known as the Peer Support Initiative (PSI for short). The goal of this project is to provide an open, community based support infrastructure that allows CSU faculty, staff, and students to ask questions, share ideas, and provide solutions to technical matters involving other Clayton State members and services.
You can get started by going to https://sp.clayton.edu/peersupport
Keep in mind that this is by no means a substitute for The Hub. If you are experiencing problems and need immediate assistance, please contact The Hub. In fact, if you post a question on the PSI discussion board, your question may never be answered. However, the bigger the community gets, the more likely it is that someone will be able to answer your question.
We're still learning the ins and outs of how to support this so please be patient with us. And let us know if you have any questions.
Continued Migration to the Exchange 2013 E-mail System, June 9
Beginning the week of June 9, the OITS messaging team will begin moving all shared mailboxes to the new Exchange 2013 e-mail servers. Shared mailboxes are mailboxes that are used by more than one person such as Campus Life, Human Resources and The Loch Shop. If you have requested a shared mailbox within the last month, that shared mailbox is already on the new system.
If you use POP or IMAP to access a shared mailbox, that will no longer work after the upgrade. POP and IMAP are not supported on this new system.
Basically, you might have to restart your Outlook at some point during that week if you are using a shared mailbox. Other than that, you shouldn’t notice much of a difference. Please let Roger Poore know if you have any questions or concerns.
Fiscal Year End 2014 Deadlines
¨ June 13, 2014
Last day to submit a request to transfer costs between E & G and Sponsored.
¨ June 13, 2014
Last day to submit a request to correct a charge posted against your budget.
Any questions, please contact Marcia Jones at firstname.lastname@example.org
or ext. 4280.
Fiscal Year End 2014 Deadlines Accounts Payables
As we near the end of the fiscal year, we wanted to provide you with some very important dates. Listed below are the cutoff dates for processing Check Requests, PO vouchers, and Travel and Expense payments.
If a Travel or Expense report has already been submitted as of June 3, 2014, Accounts Payable will process those submissions. For Fiscal Year 2015, Accounts Payables will begin processing Check Requests, PO vouchers, and Travel and Expense reports on July 8, 2014.
¨ June 16, 2014 (Only Funds 12210 – 12280, 13000, 14000, 20000, 60000)
¨ June 16, 2014 (All Funds)
Travel & Expense Reports
¨ June 16, 2014 (All Funds)
Any questions, please contact Naulbert Nolan Jr. at email@example.com
or ext. 4256.
P-Card Purchases Start June 16
Beginning June 16, 2014, purchases can be made with the P-card. Please adhere to the State Purchasing Card policy and procedures as well as the University’s P-card policies when using the P-card.
Spivey Hall's First World Music Festival
Spivey Hall will launch its first Summer World Music Festival (http://www.spiveyhall.org/educational-programs/spivey-hall-summer-world-music-festival/
) with a series of Wednesday performances at 11:15 a.m., by various global artists over eight weeks in June and July 2014.
Wednesday, June 18 Ustad Shafaat Khan Sitar and Tabla India
Wednesday, June 25 Troika Balalaikas Balalaikas Russia
Wednesday, July 2 Faculty Grass Red, White and Bluegrass USA
Wednesday, July 9 The Celtic Company Ah Surely! Irish Ensemble Ireland
Wednesday, July 16 Miraikanai Taiko Taiko Drumming Japan
Wednesday, July 23 Aire Flamenco Flamenco Spain
The Summer World Music Festival is presented as part of Spivey Hall’s Young People’s Concerts, providing individuals of all ages access to outstanding live performances. Artists featured during the Summer World Music Festival will provide study guides in advance of their performance that meet Georgia Performance Standards for curriculum connections in world history, geography, and music.
The Spivey Hall Summer World Music Festival is supported in part by the Georgia Council for the Arts through the appropriations of the Georgia General Assembly. GCA also receives support from its partner agency, the National Endowment for the Arts.
Tickets for Spivey Hall’s Summer World Music Festival are priced at $2 per concert and are available for purchase now at http://www.spiveyhall.org/educational-programs/program-registration/
Bursar’s Office Year-End Cutoff, June 26
The 2014 fiscal year-end is fast approaching we are required by the Georgia Board of Regents to freeze the Banner System tables on June 30, 2014. All departmental deposits are due to the Bursar’s office by 5 p.m. on Thursday, June 26, 2014.
Any deposits received after June 26, 2014 will post to fiscal year 2015.
Thank you for your attention and cooperation.
Chancellor's Service Excellence Awards, Nominations Due by July 1
The University System of Georgia’s Chancellor's Service Excellence Awards are back this year with a few program changes.
Previously the Chancellor’s Customer Service Awards, they are now the Service Excellence Awards because this title captures the broader definition that is intended by the program. Basically, Service Excellence is what we do every day by facilitating excellence in teaching and contributing to a nurturing learning environment.
Also, the university representatives are now called Service Excellence Ambassadors instead of Customer Service Champions. The program is also broader in scope, as shown by the following eight award categories:
Service Excellence Award – Outstanding Individual
Service Excellence Award – Outstanding Team
Service Excellence Award – Outstanding Leader (Administrator level)
Outstanding Process Improvement Award: Increase Service to Students
Outstanding Process Improvement Award: Increase Effectiveness and Efficiency
Front Desk Support Excellence Award
Outstanding Institution of the Year and President
Service Excellence Ambassador of the Year
The program promotes initiatives that unite the System in service and quality. These initiatives focus on the effective and efficient use of resources to support the success of our students, faculty, staff, and communities. The program also provides a closer connection to meeting the needs of higher education and the USG’s goals to enhance retention, progression, and graduation rates.
The deadline for nominations is July 1, 2014. To submit a nomination, please use the online form at: http://www.usg.edu/service_excellence/recognition_programs
. This website will also provide you with more information about the Service Excellence Program, as well as useful tips on "writing an award winning nomination." Clayton State’s Service Excellence Ambassador, Carolina Amero, is also available to answer any questions and assist you with the nominations process.
On Campus Information Session for Digital Film Technician I and II, July 12
Lights! Camera! Action! The
Clayton State University Division of Continuing Education is gearing up for its second round of information sessions and classes for Digital Film Technician Training I and II.
The highly-successful first set of Film Tech I courses, taught by long-time digital film industry expert Barton Bond, have been playing to full houses of 40+ students each since February. The next on-campus information session will be held on Saturday, July 12, from 1 p.m. to 3 p.m., in the Downs Center.
Save the Date, New Student Convocation, Aug. 15
Faculty and staff are invited to participate in the Ninth Annual New Student Convocation at 10 a.m. on Friday, Aug. 15, 2014 in Spivey Hall.
The New Student Convocation is an exciting time when faculty, staff and all new students assemble to mark the beginning of a new academic year. New Student Convocation is a formal ceremony intended to inspire, motivate and officially welcome our new students. President Dr. Thomas J. Hynes, Jr., will offer encouraging words to incoming students and the campus community during the ceremony.
Regalia are requested for this year’s ceremony (processional participants
). If you are not able to wear regalia, there will be a reserved seating location available for staff and faculty program attendees. Business professional attire is requested for non- processional participants.
Additional ceremony and RSVP information will be forthcoming, but please mark your calendars in advance! Contact: Celena Milner, Orientation & New Student Programs, (678-466-5443); firstname.lastname@example.org
Announcement on VP of Information Technology and Services
Dr. John Bryan is beginning a new phase of his long service to Clayton State University. Beginning this month, Dr. Bryan will step down as Vice President of Information Technology and Services, and assume responsibilities as part of the faculty in the College of Health. In that new role, he will bring his considerable technology experience to the classroom, and return to his roots in health-related technology issues.
Dr. Bryan has 23 years of experience as a CIO in public higher education in Georgia, Louisiana, Oklahoma, and Virginia. His technology accomplishments include the installation of a new VOIP system at Clayton State University, four state-of-the-art fiber, copper, and wireless campus networks, and an on-time, on-budget PeopleSoft ERP implementation. He has served as the Chief Information Officer of the University since 2004.
President Thomas Hynes notes, “Even as the University explores new directions in the use of technology to enhance and support the learning of our students, faculty and staff, we are grateful for the technology accomplishments achieved during Dr. Bryan’s service. Clayton State University is Georgia’s first public notebook university. All students at Clayton State are required to have on-demand access to a laptop computer. OITS operates the HUB, a widely recognized Help Desk operation, in the University Center for Clayton State’s 6,500 student and faculty notebook computers.”
Beginning June 16, Dr. Bill Gruszka will serve as Visiting CIO. Dr. Gruszka currently serves as Director, IT Production Services at Georgia State University, and has previously served as Chief Information Officer at Southern Polytechnic State University. Dr. Gruszka will help Clayton State maintain its institutional leadership in Information Technology as the University begins the process of seeking a permanent successor for Dr. Bryan.
Summer Sports Camp Discount for Faculty/Staff
The Department of Athletics’ summer sports camps are in full swing until Aug. 1. Faculty and staff who would like to enroll their child(ren) in any of the offerings this summer can receive a 10 percent discount. Both half-day and full-day sessions are available. For more information, contact the Athletic Department at (678) 466-4678.
Next week’s classes include girl’s basketball, boys and girls soccer and boys and girls tennis. The week of June 16 will feature soccer, tennis, boys basketball and the ever-popular boys and girls speed camp (with that old speed demon, Mike Mead.)
Clark Howard’s “Life After Graduation” Special Featured on WSB-TV Website
WSB consumer advocate Clark Howard’s Family 2 Family Special, “Life After Graduation,” filmed in a large part at Clayton State, is now available for viewing on the WSB-TV website.
Go to http://www.wsbtv.com/s/askclark/
to see Howard focus this Family 2 Family Special on answering graduates’ questions, like: Should they attend graduate school or look for a job? And, how should they pay off school loans? As part of the program, WSB also talked to Georgia-based companies and businesses from around the country about what they look for in potential hires.
Campus Information & Visitor Services
The Office of Campus Information & Visitor Services in the Division of Student Affairs will be reaching out to members of the campus community to clarify the needs of the campus in relation to the office’s mission which is in part, to facilitate meaningful access to the institution by providing timely and accurate information and appropriate referrals for all internal and external constituents.
Betty Momayezi serves as the director of the new office and will work with the University to provide centralized and comprehensive information for the campus and the community.
Please stay tuned as we continue to reach out in various ways to obtain your input on this exciting new initiative.
New Dream Catchers Program!
The legend of the dream catcher embodies the idea that only good dreams are filtered through the netting allowing the good to pass through the feathers to the people. Clayton State is an entire community that rallies around the individual dreams and aspirations of its people. Clayton State’s key attributes are creating an empowering experience, offering a supportive community, as well as offering inclusive diversity and an engaged, experiential preparation.
The “Dream Catchers” program allows faculty and staff to nominate a fellow colleague, themselves or even a department that really embodies one or all of the attributes. It’s a way to remind all of us what makes our university unique! We will recognize these nominations monthly and encourage all of you to tell us how dreams are made real in your area. You may submit your nomination here: http://www.clayton.edu/Brand/Dream-Catchers