Volume 9, #8
New in this Issue
Bookstore Bucks Ends Today
Faculty… please remind your students that The Loch Shop’s Bookstore Bucks (formerly Financial Aid Book Money) program ends today, Wednesday, Jan. 22. Up to $1,000 of their unused Financial Aid was automatically deposited in their Bookstore Bucks account on Jan. 6. And the purpose? To purchase anything in The Loch Shop.
Their LakerCard is required for all purchases. After today, any unused Bookstore Bucks are returned to student accounts and refunded in late January based on their refund preference through Higher One.
Today’s Sale at The Loch Shop
Wednesday, Jan. 22 is the TOS (T-shirts on Sale) Sale at The Loch Shop! Buy any long or short sleeved T-Shirt and get the second half-off. Just want one T-Shirt? Take 20 percent off.
The Loch Shop also has colored tag clearance items in the back of the store. Green Items are $20, pink Items are $15, yellow Items are $10 and orange Items are $5. Discounts do not apply to clearance items.
Homecoming Parade Information
· The parade will take place at 10 a.m. on Saturday, Feb. 15.
· It will begin at the Morrow Municipal Complex (City Hall) and will travel northbound on Highway 54 and enter campus at Clayton State Boulevard.
· You don’t need an elaborate float to participate. Entrants may walk, drive, cartwheel, dance or march in the parade.
· Both internal and external entities can participate. Some examples of external groups you can ask (church groups, dance teams, karate clubs, boy/girl scout troops, school bands/ ROTC/color guard, classic car enthusiasts, motor cycle clubs, sports teams, local businesses, etc).
· We are asking that people register no later than Wednesday, Feb. 5, 2014.
· Visit the Homecoming website for more information: http://www.clayton.edu/homecoming
· There will be a Festival on Clayton State campus immediately following the parade, with food, games, music and fun for the whole family.
· The Clayton state women’s and men’s basketball teams will square off with a doubleheader against Montevallo at 1:30 p.m. and 3:30 p.m. respectively.
Calling All Early Clayton Staters!
In honor of our 45th anniversary, we are hosting a groovy reunion for students, faculty and staff from the early days. Can you dig it? Join us for this far out 45th anniversary/1969 themed party during Homecoming. Reminisce with your fellow early Clayton Staters about bell bottoms and flower power. This event, set to take place at 11:30 a.m. on Saturday, Feb. 15, is sure to be a blast! Register now: https://giving.clayton.edu/reunion #45YearsMadeReal
Buy a Meal Plan, get a FREE Meal is Back! Jan. 27 to Jan. 31
It’s back for a limited time! Purchase any meal plan and get one free additional meal.
That’s right… buy the Starter Plan and get six meals instead of five or buy any other meal plan and get an additional meal added to your balance… FOR FREE! (Limit of one free meal during the promotional period.) Meal plans may be purchased in the LakerCard Center with cash, credit/debit, or LakerBucks.
Your meal plan isn’t only a great value… it’s the smart choice if you don’t want to lose your parking space at lunch. Enjoy an all-you-care-to-eat meal at the Lakeside Dining Hall where we will always have a space for you!
In a Hurry but Need to Eat? Try Lakeside Dining Hall To-Go!
In a hurry or need to eat at your desk but you’d still like a meal from the Dining Hall? We’ve got two To-Go options when using your meal plan at the Dining Hall!
- Reusable To-Go containers: Pay a one-time fee of $3 to get your meal in a reusable To-Go container. Bring your used container back at your next visit and get a clean reusable container the next time you get a To-Go meal.
- Biodegradable Containers: Purchase a biodegradable container, cup and utensil set at the Dining Hall for only $.30 and toss it in the garbage when you’re finished.
All To-Go meals include your choice of entrée and sides, plus other items such as a salad, grill items, pizza, dessert, and a beverage.
CIMS to Host Regional MathCounts! Competition, Feb. 1
The College of Information and Mathematical Sciences (CIMS) is hosting the MathCounts! South-East Perimeter Chapter Competition on Saturday, Feb. 1.
The event is run by the Georgia Society of Professional Engineers, with Clayton State as the site host and Dr. Catherine Matos, associate professor of Mathematics, the Clayton State coordinator. Matos expects to have about 100 middle schoolers for the competition, plus their team coaches and parents. In addition to the competition, Matos will be speaking to the students about Clayton State’s Dual Degree and Regents’ Engineering Transfer Programs with Georgia Tech and how their dreams can be made real.
Registration/sign-in for the competition is scheduled for 8 a.m., in the James M. Baker University Center. Following the competition, the awards ceremony is scheduled for 2:30 p.m., also in the Baker Center. The actual competition will take place in four classrooms on the second floor of the Baker Center; UC-262, UC-265, UC-267, and UC-272.
CARE & Majors Fair, Feb. 6
The Enrollment Management Division will host a CARE & Majors Fair on Thursday, Feb. 6 from 10:30 a.m. to 1:30 p.m., and from 4:40 p.m. to 6 p.m. on Main Street in the James M. Baker University Center.
The purpose of the fair is for students to rediscover campus programs and services that support their success. The fair occurs the week before Homecoming to help students reflect on college goals, prior to meeting notable alumni at various homecoming events. The fair will motivate students to be proactive about college success and help see how much the campus CAREs about their achievement. Students will get the opportunity to:
· Learn About Programs & Services that Support Academic Success
· Declare or Change Academic Major of Study
· Schedule Appointments with Advisors, Tutors or Counselors
· Explore Study Abroad Options
· Speak with Financial Aid Representatives
· Visit The HUB, Library, Health Services, Writer’s Studio & a Few Surprise Booths
· Enter a Drawing for Door Prizes and Enjoy Free Hot Chocolate!
Wellness Council and Recreation & Wellness to Host Get Up & Get Fit Video Contest
Calling all Clayton State campus departments! Take a break from work and create a video of your staff showing how they Get Up & Get Fit throughout the workday.
Each participating department will make a video (90 seconds max) of its staff taking a break from the work day to engage in any form of exercise or physical activity (dancing, jogging, yoga, push-ups, etc.). The videos should be creative and inspire others to get up throughout the day and get fit.
Submit videos for the Get Up & Get Fit Incentive program to Lisa Williamson at email@example.com by Feb. 28, at 5 p.m. The winning department will have its video posted to the Wellness Council Facebook page and departmental employees will receive free fitness and wellness assessments from Recreation & Wellness.
Use Google Chrome or Firefox for Desire 2 Learn
When using Desire 2 Learn (Georgia View), the HUB suggests using an alternative browser, specifically Google Chrome or Mozilla Firefox. Some features of Desire 2 Learn are not compatible with Internet Explorer.
It’s acceptable to have multiple browsers installed on your computer at once. If you don’t like either of those browsers, using Internet Explorer for general surfing and a different browser for Desire 2 Learn only is an option.
Monthly Payroll Reminder
Notice to all employees and managers/supervisors:
ADP E-time approvals of all monthly time must be approved by 6 p.m., on Wednesday, Jan. 22 for the payroll ending on Jan. 31, 2014.
Any monthly time taken after approval on Jan. 22 will need to be reported on the monthly record of leave form located on the payroll web site listed below.
If you have any questions, including password resets, while attempting to approve or update a time card, please contact our SSC Customer Support Team at 1-855-214-2644.
Call for Homecoming Volunteers
Clayton State University Homecoming 2014 is fast approaching (Feb. 9 to Feb. 15) and the Homecoming Committee needs your help. There will be lots of activities at Homecoming and help is needed to make sure each event is successful.
While the Homecoming Committee will need assistance at all of the events, the events that need the most volunteer assistance will take place on Saturday, Feb. 15. Those events are; the Homecoming Parade (which starts at 10 a.m.), the Homecoming Festival (at Laker Hall, which starts at 11:30 a.m.) and the Homecoming basketball games (the first game of the doubleheader starts at 1:30 p.m.) Your help would be much appreciated!
Please take a few moments to review the Homecoming volunteer page at: http://giving.clayton.edu/HomecomingVolunteer to get more familiar with the events. Afterwards, sign up to volunteer at: https://claytonstate.qualtrics.com/SE/?SID=SV_40XJX2BMeekqZ49.
Feel free to contact Lashay Taylor, career counselor & homecoming volunteer coordinator, at (678) 466-5404 or firstname.lastname@example.org with any questions about these and many other benefits.
Thank you in advance and we look forward to working together to make Clayton State Homecoming 2014 a big success!
I Love a (Homecoming) Parade, Register by Feb. 5
It’s almost time for Clayton State’s annual Homecoming celebration and planning is in full swing… most notably for round two of last year’s biggest success – the Homecoming Parade.
We invite you join in the celebration and participate in the 2014 Clayton State University Homecoming Parade. The parade will start at 10 a.m. on Saturday, Feb. 15, 2014. It will begin at the Morrow Municipal Complex and will travel northbound on Highway 54 (Jonesboro Road) and enter the campus at Clayton State Boulevard.
To register a unit in the parade, please complete the form found on the Homecoming website (www.clayton.edu/homecoming) and submit it no later than Wednesday, Feb. 5, 2014.
Spivey Hall to Honor Georgia Educators at Annual Teacher Appreciation Night, Jan. 25
On Saturday, Jan. 25 at 8:15 p.m., Spivey Hall will honor Georgia educators with its annual Teacher Appreciation Night, honoring their efforts to foster student success in school and in life. This year, the event features a performance by jazz violinist Regina Carter and the Regina Carter Quartet, described by Time Magazine as being “Wonderfully listenable, probingly intelligent, and at times, breathtakingly daring…taking the listener into the future of jazz.”
Tickets are priced at $46, but students and educators can purchase tickets for $10 (limit two per valid school ID). Additional discounts are available for subscribers and groups. For full program details for all performances, tickets or more information, call the Spivey Hall Box Office at (678) 466-4200, or visit www.spiveyhall.org. Discounted tickets are only available by calling the box office.
Violinist Carter has a special affinity for teachers; after graduating from Oakland University in Rochester, Mich., she taught strings in the Detroit city schools. More recently, Carter served as artist-in-residence at San Francisco Performances, teaching music to disadvantaged children and spreading the joy of music to people in community centers and churches around the Bay area.
After the performance, teachers will have the opportunity to meet Carter in person. There will also be a light reception following the concert.
Digital Film Technician Certificate Program Open Houses at Peachtree City, Jan. 25
The Center for Continuing Education at Clayton State University’s hottest offering (even hotter than “Catching Fire”) will be featured in an open house at Clayton State — Fayette.
The Center for Continuing Education will be launching the Digital Film Technician Certificate program in February 2014 – a two-course program that will have a major impact on individuals, economic development and the growing film industry in metro Atlanta… and provide another way to make dreams real.
To help inform and instruct the public on the Digital Film Technician Certificate program, Clayton State will be holding an open house on Saturday, Jan. 25, at Clayton State – Fayette, 100 World Dr., Ste. 100, Peachtree City, beginning at 10 a.m.
Center for Continuing Education Schedules Certificate Program Information Session at Peachtree City, Jan. 25
The Center for Continuing Education at Clayton State University has information sessions scheduled for the Clayton State – Fayette instructional site, 100 World Dr., Ste. 100, Peachtree City, on Saturday, Jan. 25.
The information sessions will run from 9 a.m. to noon and will be targeted to career certificate programs, as well as programs in the computer and healthcare industries. For more information and specific times for specific programs, go to the Continuing Education website at http://www.clayton.edu/conted.
The 2014 Helen Ruffin Reading Bowl Competition at Clayton State Needs Your Help
Clayton State University is hosting the Sixth Annual Metro Atlanta Helen Ruffin Reading Bowl Competition on Saturday, Feb. 1. We need your help!
We are in need of approximately 60 volunteers to serve as readers, score keepers, and other general volunteers. There will be training sessions on Friday afternoon, Jan. 31, at 4 p.m., and on Saturday morning, Feb. 1, at 7:30 a.m. In addition, online training may be found at: http://www.dekalb.k12.ga.us/hrrb/files/156A4B171A794D62AA7ED93F5546B2B2.pdf
All volunteers will need to be on campus by 7:30 a.m. on Saturday. The competition will run from 8:30 a.m. to 1 p.m. on Saturday.
Please come out and support our community. To volunteer, please contact Dr. Gordon Baker at 678/466-4334 or email@example.com.
For more information on the Competition please visit http://www.dekalb.k12.ga.us/hrrb/.
Clayton State Homecoming, Feb. 10 to Feb. 15
2014 marks the 45th Anniversary of Clayton State University opening its doors as Clayton Junior College. The University will be celebrating that milestone throughout the year, starting with the annual Homecoming celebration during the week leading up to Homecoming Day, Feb. 15.
The year was 1969. Man first walked on the moon. The Beatles hadn’t broken up yet. Richard Nixon was president. Lester Maddox was governor of Georgia. Led Zeppelin and Creedence Clearwater Revival topped the charts. Butch Cassidy and the Sundance Kid and the original True Grit were big hits at the movies. Tie-dyeing and bell bottoms were “in.” The New York Mets surprised everyone by winning the first National League Championship series over the Braves, and then winning the World Series over another far better team, the Baltimore Orioles. And while the Internet hadn’t been invented yet, Clayton State had been… or at least its doors opened for the first time to 942 students on Sept. 30, 1969.
This year’s hashtag for Homecoming will be #45YearsMadeReal. For those not in the know, a hashtag is a word or an unspaced phrase prefixed with the hash symbol (#). Words in messages on microblogging and social networking services such as Facebook, Google Plus, Instagram, Twitter, etc. may be tagged by putting "#" before same. For example "New artists announced for #SXSW 2013 Music Festival. As a result, hashtags make it possible to group such messages. A hashtag is simply a way for people to search for tweets that have a common topic and to begin a conversation.
The conversation for Clayton State’s Homecoming 2014 will start with Clayton State Night in the local community (Monday, Feb. 10), and a basketball doubleheader against Georgia College on Thursday, Feb. 13, followed by the big day, Saturday, Feb. 15. As was the case in 2013, Homecoming will again feature the Homecoming Parade on Jonesboro Road. In partnership with the City of Morrow, the parade will start in front of Morrow City Hall at 10 a.m. on Saturday, Feb. 15, and proceed north on Jonesboro Road to the entrance to the Clayton State campus, Clayton State Boulevard, before turning onto campus. Following the parade will be an alumni picnic and tailgating event, just prior to the official Homecoming basketball doubleheader, games at 1:30 p.m. (women) and 3:30 p.m. (men) against the University of Montevallo.
Be sure to join Clayton State for a week of fun activities, heart-pounding sports action, and unbridled enthusiasm for all things Clayton State. If you’re on campus regularly, you’ll love the many opportunities to make memories that you’ll revisit year after year when Homecoming rolls around.
Starting a Business Class at Henry Chamber, Feb. 11
Clayton State’s Small Business Development Center will be holding a “Starting Your Business” class on Tuesday, Feb. 11, from 5 p.m. to 8 p.m. at the Henry Chamber of Commerce, 1709 Highway 20 West, McDonough, Ga.
If you are considering starting a small business, this workshop is a crucial first step.
Topics for discussion include:
* traits of successful entrepreneurs
* market research
* legal structures for your business
* estimating start-up costs & cash flow projections
* financing alternatives
* business failure factors
* business planning
Since lack of planning is one of the top reasons new businesses fail, attending this comprehensive workshop may be one of the most important decisions you make prior to opening your business.
A detailed business start-up book, "How to Start a Business: A Guide for Georgia Entrepreneurs", and other handouts are provided.
Receive 50 percent off each additional person with the purchase of one registration at full price, $69. All registrations must be made at the same time in order to receive this discount. This discount cannot be combined or used with any other discount or coupon. The 50 percent off is for current Clayton State students, faculty, and staff. Contact Heather Chaney for the discount code.
For more information, please contact Chaney at (678) 466-5100 or firstname.lastname@example.org.
Register at http://www.georgiasbdc.org/subpage.aspx?page_name=view_classes&city=Morrow#
CBS Atlanta’s Jocelyn Connell to Speak to Clayton State Mass Media and Politics Class, Feb. 13
CBS Atlanta Emmy Award-winning reporter and Better Mornings Atlanta anchor Jocelyn Connell will be speaking to a Clayton State University political science class on Thursday, Feb. 13.
Clayton State Associate Professor of Political Science Dr. Joseph Corrado has invited Connell to speak to his mass media and politics course, starting at 3:35 p.m., in room 220 of Clayton Hall. Connell, who joined CBS Atlanta News in January 2010, will be speaking about some of her big stories, including the capture of Centennial Park bomber/serial bomber Eric Robert Rudolph, the state funeral of Gerald Ford, and her story about Kennesaw’s gun ordinance that aired on Super Bowl Sunday last year.
Anyone who may be interested in attending this talk should RSVP to Corrado at email@example.com no later than Monday, Feb. 10.
Clayton State Announces First Inductees to Athletic Hall of Fame
The Clayton State Athletics Department announced last fall plans to establish a Hall of Fame and is now excited to recognize its first class of inductees.
From nominations which were open to the public, the Clayton State Athletics Hall of Fame Committee has selected four members for the initial class. The first class will include: retired Athletic Director Mason Barfield, former men’s soccer player Alex Dowling, former men’s basketball player Carlos Head and former women’s soccer player Nkiru Okosieme.
“We are very excited to be able to have a platform on which to now recognize those individuals who have meant so much in the success of Clayton State University Athletics,” says Athletic Director Carl McAloose.
The Hall of Fame Class of 2014 will be recognized at a Hall of Fame dinner on Friday, Feb. 14 and also recognized at Homecoming festivities on Saturday, Feb. 15. The Clayton State basketball teams host Peach Belt Conference opponent Montevallo for Homecoming on Feb. 15.
“This initial class of the Clayton State University Hall of Fame includes the architect of the department’s success, Mason Barfield, and three student-athletes who exemplify what a student-athlete is supposed to be,” continues McAloose. “Alex, Carlos, and Nkiru competed not only at a national level in their sport but also excelled in the classroom while at Clayton State. All four of these inductees made huge impacts while at Clayton State and certainly can be great role models for our current and future student-athletes.”
Writing a Living Business Plan Workshop, Feb. 18
Clayton State SBDC is holding a “Writing a Living Business Plan” workshop on Tuesday, Feb. 18, from 5 p.m. to 8 p.m. in the Arts & Sciences Building, room G229. The cost is $69 with a 50 percent discount for each additional person that registers with you-no discount code needed.
Running a business without a plan is like going on a road trip without a map. Learn why a business plan is crucial to your business' success. Topics for discussion include:
•Telling a compelling & provocative story about your business
•Completing a SWOT Analysis
•Setting goals & key performance indicators
•Compiling sections of the plan (Marketing, HR, Financial, & Operational)
•Calculating profit & loss projections, balance sheet, & cash flow statement
•Finding sources & determining the cost of capital
A sample business plan and other handouts will be provided.
Contact Heather Chaney at (678) 466-5100 or register at http://www.georgiasbdc.org/subpage.aspx?page_name=view_classes&city=Morrow#
Clayton State Recreation & Wellness to host AFAA’s APEX Weekend, Feb. 21 to Feb. 23
The Clayton State University Department of Recreation & Wellness is proud to host the Aerobics and Fitness Association of America’s (AFAA) APEX Weekend for the second consecutive year.
According to Lisa Williamson, assistant director of Recreation & Wellness (Fitness & Wellness), “We are thrilled to welcome AFAA back to Clayton State in 2014! Hosting fitness certifications on campus assists in promoting Clayton State University to the local community and provides on campus opportunities for our students to become certified fitness professionals.”
AFAA certifications and workshops being hosted during the APEX weekend include: Personal Fitness Trainer Certification (Feb. 21 to Feb. 23), Group Exercise: the Practical Way Workshop (Feb. 21), Primary Group Exercise Certification (Feb. 22), Kickboxing Instructor Certification (Feb. 22), and Practical Pilates Workshop (Feb. 23).
All certifications and workshops will be hosted in the SAC Fitness Center. Registration is currently available on AFAA’s website http://www.afaa.com by searching the Atlanta area.
Please visit: http://www.clayton.edu/recwell/Fitness-Center/Group-Exercise for links to certification registrations. For more information, contact Williamson at firstname.lastname@example.org.
Spring 2014 Visiting Writers Reading Series, Mar. 20
The spring 2014 edition of the Visiting Writers Reading Series will be held on Thursday, Mar. 20 and will feature a day with Mariahadessa Ekere Tallie.
Tallie is a writer, educator, and performer who has been a featured speaker at universities, festivals and events throughout Europe and North America. She is the poetry editor of the literary magazine African Voices. Her work deals with silence, sexism and racism.
Tallie’s day at Clayton State will begin at 11:15 a.m., with a lecture in room UC 272 of the James M. Baker University Center. Tallie will be speaking on finding empowerment through writing and being an African American woman, mother, writer, and herbalist.
After lunch, she will give a poetry reading from 2:10 p.m. to 3:25 p.m., also in UC 272. The reading will take 20 minutes and will be followed by a Q&A and book signing.
From 3:35 p.m. to 4:50 p.m. she will visit Dr. Brigitte Byrd’s Advanced Poetry class and meet with students from that class.
More information about Tallie can be found at her author page: http://www.ekeretallie.com/.
Student Academic Research Conference, Mar. 28
Faculty — please save the date, Friday, Mar. 28, for the Student Academic Research Conference. Let your students know and recruit them as presenters for the poster or paper sessions. They can register now on the website. Dr. Diane Fulton reports that she will need faculty judges for the event as well.
Research made real…
Celebrate Your Birthday with Auxiliary Services
Celebrate your birthday with Auxiliary Services! Stop by the LakerCard Center during the month of your birthday to receive your gifts!
Headphone Deal of the Year at The Loch Shop
It’s only January, but The Loch Shop already has the deal of the year for headphones.
It’s a “Beginning of the Semester” deal for both students and faculty/staff. The Loch Shop was able to secure 100 pair of SMS Street by 50 Cent over the ear headphones at an incredible price. Normally, these headphones are $249.99, but they are currently on sale in The Loch Shop for $99.99.
Once they’re gone, they are gone! Their quality rivals Beats by Dre and Bose headphones.
Annual State Business Transaction Disclosure Report
This year's State Business Transaction memorandum is now available.
Board of Regents policy requires that information regarding the possible obligation to file the disclosure be distributed to all University System employees each year. Georgia law requires that all public officials and employees disclose all required business transactions that occurred during the previous calendar year. The information must be electronically submitted by the employee no later than Jan. 31, 2014.
The website below explains who must report and what types of business transactions must be reported to the state.
If you do have an obligation to file the disclosure report, please go to www.ethics.ga.gov/ and follow the instructions.
You do not have to complete and file the State Business Transaction form if you determine that you did not have any business transactions with the state last year.
Clayton State Alum Kevin Liles Covering the Olympics in Sochi
Clayton State University may not have any athletes in Sochi, Russia for the 2014 Winter Olympics (of course, winter sports aren’t too common in the south in any case), but alumnus Kevin Liles is nonetheless on site at the winter games as a photographer to unofficially represent the University.
In addition to his photographic work, Liles is also blogging from Sochi. His blog, http://blog.kevindliles.com/ has the additional advantage of providing followers with some stunning photos of the Olympic venues, only what one would expect from the former editor of The Bent Tree who has photographed, among other subjects, the NCAA Final Four, no less than four NBA finals, and the cover of Clayton State’s The Laker Connection magazine.
Liles, a 2011 Clayton State graduate with a degree in Communication and Media Studies, is a commercial and editorial freelance photographer based in Atlanta. His clients have included the Atlanta Falcons, Atlanta Braves, Reynolds Plantation, USA Today Sports Images, Georgia Public Broadcasting, and Clayton State. In addition, his work has appeared in Sports Illustrated, The New York Times, Los Angeles Times, USA Today, Newsweek, as well as other national and international publications. In Sochi, he’s shooting for USA Today Sports Images.
Spring Group Exercise Classes
For those of you who enjoy the Recreation and Wellness group exercise classes, Lisa Williamson has comprised an excellent schedule for the spring semester that will being on Jan. 13. Please note that there is also a F.A.S. Track schedule in which the classes are only 30 minutes in length! Now you have no excuse to skip class! Check out all the great classes at: http://www.clayton.edu/recwell/Fitness-Center/Group-Exercise.
Outdoor Adventure – Spring Trip Registration Open
Outdoor Adventure has a great spring schedule planned, from hiking to skydiving there is something for everyone! Pick up a brochure located around campus or checkout the website at http://www.clayton.edu/recwell/Outdoor-Adventure/Trip-Information.To register for an Outdoor Adventure trip stop by the front desk of the Student Activities Center (SAC).
For more information, contact Outdoor Adventure at (678) 466-4972 or by email at email@example.com.
Calendar Year 2013 Annual Staff Performance Evaluations
This year, performance reviews for Calendar Year 2013 (Jan. 1 through Dec. 31, 2013) must be completed and the form submitted electronically with appropriate employee, supervisor (evaluator) and reviewer signatures to the Human Resources Department (HumanResources@clayton.edu) by Mar. 17, 2014. Please keep in mind there may be an earlier deadline within your area to allow for the department or division heads to review.
Anyone hired prior to Aug. 1, 2013 must have a 2013 annual evaluation completed by Mar. 17, 2014. Employees hired on or after Aug. 1, 2013 should be reviewed at the end of the first six months of their employment.
To make it easier for you to conduct the performance review, you may wish to use the previous Performance Evaluation you completed for CY 2012, and use it by making changes to it for 2013. You may use these same forms, just label them 2013.
On the Human Resources website located under Performance Management Forms (http://www.clayton.edu/human-resources/Forms/Performance-Management-Forms), you will find the necessary forms and information to conduct the evaluation. Performance evaluation templates for Staff (Administrator and General Staff) may also be found there.
If you have questions, please feel free to contact Human Resources at (678) 466-4230.
Center for Academic Success Has Relocated to Edgewater Hall
The Clayton State University Center for Academic Success, whose services include peer tutoring in more than 100 different courses, drop-in math tutoring, supplemental instruction for historically difficult courses, study groups, academic success workshops, study strategy assessments, and computerized software for Clayton State students, has relocated to Edgewater Hall (formerly the Student Center), Ste. 276.
Center for Academic Success Director Kathy Garrison and her staff, Maurica John, Diana Johnson, Jada Mitchell, Dian Peters and Matthew Smith, closed their location on the lower level of the Clayton State Library on Friday, Dec. 20, and moved to Ste. 276 of Edgewater Hall, directly across from Career Services. The Center has reopened and is ready to welcome students back on Monday, Jan. 13. The hours for the Center for Academic Success will be 8 a.m. to 7 p.m., Monday through Thursday; 8 a.m. to 4 p.m. Friday, and 10 a.m. to 2 p.m. on Saturday.
The phone number for the Center for Academic Success is (678) 466-4070. The Center for Academic Success website is http://www.clayton.edu/cas.
New Employee Extra Compensation Form
Vickie Smith and Scott McElroy gave a presentation on Employee Extra Compensation at the September Administrative Council meeting and indicated there would be changes to the form and process in the future. Well the future is now…the new form and guidelines associated with the new form are available on the Payroll website under the following link: http://www.clayton.edu/payroll/Forms.
As indicated on the guidelines, you will need to verify that all the appropriate criteria are met in order for the employee to be eligible for the extra compensation. One of the major changes with this new process is that the eligibility for the employee to receive extra compensation must be authorized before the work is to be performed.
Once you have completed the form and obtained all appropriate signatures, you will then submit the form to Tom Gausvik, chief human resources officer, for the final review. If you have any questions about eligibility or any other part of the form, please contact Gausvikor Smith.
Information on Clayton State’s Emergency Weather Procedures
It isn’t beginning to look a lot like Christmas, but the possibility of icy roads does generate the following information about how Clayton State University handles disseminating information during weather emergencies.
During emergency weather situations, information about Clayton State’s plans will also be available on the University’s web page (www.clayton.edu), through emails sent directly to all faculty, staff and students, on the University Relations Facebook and Twitter accounts, and through the University’s main telephone number (678) 466-4000. In addition, the four major Atlanta network television stations (ABC, CBS, NBC, Fox), All-News 106.7 WYAY-FM and WSB-AM (750) radio will also be notified for their school closing announcements.
Clayton State's "Stay Safe" weather policy is as follows…
"At times of bad weather or other emergencies, University officials make decisions on whether or not to close the campus based on public safety reports and other considerations. In such cases, the safety and security of the majority of students is a prime consideration. If the University is closed, then classes are cancelled for all students.
"If the institution remains open, we recognize that there may be special circumstances that pertain to individual students that are more serious than those that apply to the majority. So, students are advised to use their best judgment about their safety and that of their families in those situations, and to consult with individual faculty members about making up lost time.
"University closure also applies to all University faculty and staff except those designated by their supervisors as essential personnel. If the institution remains open, staff should consult with their supervisor and make them aware of any individual circumstances that may exist that prevents them from reporting to duty."
The opening/closing policy for Clayton State – Fayette and the Academy for Advanced Studies in McDonough is as follows… basically, the rule will be, if the main campus is closed, Clayton State – Fayette will be closed and Clayton State classes in McDonough will not be held.
Also, if the Henry County schools are closed, Clayton State classes in McDonough will not be held. If Clayton State is open during inclement weather, the status of Clayton State – Fayette will be determined independently.
When in doubt, check the Clayton State website for details.
2014 Mileage Rates
The state mileage rate for reimbursement is determined by Georgia State Law which adopts the United States General Services Administration reimbursement rates for privately owned vehicles, authorized State Government-owned vehicles, and motorcycles used for official state purposes. These rates primarily affect state employees when requesting reimbursement for use of a privately owned vehicle on official state travel. The new rates for calendar year 2014 are listed below and are effective for any travel that occurs on or after Jan. 1, 2014.
Tier 1 Rates:
Automobile $0.56 per mile
Motorcycle $0.53 per mile
Airplane $1.31per mile
Tier 2 Rate: $0.235 per mile
Any reimbursement of mileage claims paid to an employee in excess of rates published in the mileage reimbursement policy must be refunded to the state or characterized as taxable compensation to the employee.
If you have questions, please feel to contact Naulbert Nolan, director of Accounting Services, at (678) 466-4256 or firstname.lastname@example.org.
The University's travel policies are listed on our website and in our policy manual. See www.clayton.edu/accountingservices/travel.
2014 Federal & State Tax Withholding
With the arrival of a new year many employees may wish to review the information they have on file with regard to their Federal and State tax withholding status. Be advised that while it is a good practice to review and verify Federal and State tax withholding allowances, there is no requirement to make any changes. You should also note that most employees’ withholding allowances will not change with the new calendar year unless the employee implements the change, however, exceptions do apply.
For your convenience, Clayton State University employees have the ability to choose their Federal and State tax withholding allowances at their leisure, as follows:
Federal Tax Withholding:
Using the Employee Self Service portal/ADP;
o Be sure your role is set to employee
o Select the Pay & Taxes tab on your employee home screen.
o You can change your Federal tax status and withholding allowances by clicking the Federal link
o Foreign national employees will not be able to update their status online and are required to submit any changes with a paper Federal tax withholding form to HR. Below is a link to the paper form located on the HR forms site.
o Before selecting the save button, you may wish to print the changes for your records.
GA State Tax Withholdings
o This form must be properly completed, signed, and submitted to the HR department
o The Georgia State Tax Withholding form (Form G4) is located in your Employee Self Service portal, under the Pay & Taxes tab, and also on the HR forms site.
o In the event an employee wishes to make changes to their State Tax withholding information, a paper form should be completed, signed, and returned to HR.
It is recommended that you contact your tax professional if you have questions concerning your tax selections, withholdings, or intentions, as we are unable to provide advice on how to complete or select withholding information.
Employees Claiming Exempt Tax Withholding Status’:
When an employee claims “Exempt" as their Federal withholding status, the exemption will automatically default to “1” for Federal/State withholding for the 2014 (or new) calendar year. After consulting with a tax professional, any employee wishing to claim exempt, will need to properly complete, sign, and submit a paper form to HR.
Tax Related Forms:
Form G-4: Employee's Withholding Allowance Certificate (State of Georgia)
Form W-4: Employee's Withholding Allowance Certificate