Volume 8, #24
Coming Soon to YouTube…
A #1-ranked women’s basketball team, doing the Harlem Shake…
Procurement Day, Feb. 27
You are invited to attend our very first Procurement Training Day at the Clayton State — East Auditorium on Wednesday, Feb. 27. The training will be administered by the Procurement Services Staff.
The focus of the training will be to improve the execution, knowledge, and understanding of Procurement policies and procedures.
“We are so excited about the upcoming Procurement Training Day, Feb. 27, 2013!” says Director of Procurement Services Marcia Jones. “We have planned a full day of learning about state contracts, bids and the bid process, new purchasing limits and so much more.
“During the day, our schedule will consist of…”
11 a.m.- noon — State Contracts:
What are state contracts, where to find them, how do they benefit the University and when should we utilize state contracts? We will navigate through the State Purchasing website, so please bring your laptop to follow along.
1 p.m. – 1:50 p.m. – WORKS
: Attendees will learn the proper way to allocate transactions, print the Clayton State GL Memo Statement, dispute a transaction and view other reports. We will navigate through the WORKS website, so please bring your laptop to follow along.
2 p.m. – 3 p.m. — New Purchasing Limits:
We will discuss the limits and the acceptable methods of payment, review the “three quote” rule and share best practices.
3:10 p.m. – 4 p.m. — Special Purchasing:
Bids over $25k, Sole Source/Sole Brand, RFP’s and RFI’s and RFQ’s. We will discuss the bid process when placing bid announcements on the Georgia Procurement Registry, discuss Sole Source and Sole Brand bids, and explain the difference between RFQs, RFPs, RFIs and RFQCs.
The day will begin promptly at 11a.m., with the first training class, and finish at 4 p.m. You may select to attend all four, or you can choose only the ones that suit your procurement needs.
Please sign up by emailing the name of the class or classes you plan to attend to Purchasing@clayton.edu
no later than 4 p.m. on Monday, Feb. 25.
We look forward to your attendance! Thank you in advance and hope to see you there!
If you have any questions or concerns, please contact us at firstname.lastname@example.org
Alpha Phi Alpha Holds Forum Addressing Rising Issues, Feb. 28
Join the men of Alpha Phi Alpha Fraternity Incorporated, the Tau Epsilon and Pi Gamma Lambda Chapters as they conclude Black History Month by hosting the Saving Our Sons (S.O.S.) Forum held on the campus of Clayton State University in the Student Activities Center Ballroom A on Thursday, Feb. 28, at 7 p.m.
This forum will discuss the following topics; school to prison pipeline, high school dropout rates, graduation rates, and teen bullying. This discussion will focus on how these issues impact the African American male youth and young adult population. There will be a panel of representatives from the education system, law enforcement, and local government. Local high schools have been invited to attend this event as well.
Refreshments will be served at 6:30 pm. Contact Corenza Morris at email@example.com
for any additional information.
Outdoor Adventure Zip Lining – Deadline Extended – Sign up by Feb. 28
Fly over 900 and 1000 foot-long zip lines at 200 feet high over the gorge. These are not baby zip lines! Get up close to Mother Nature with another nine sky bridge walks that range up to 80 feet in height. On this tour: experience a total of 12 zip lines and up to 10 sky bridges.
Destination: Banning Mills, Ga.
Trip Date(s): Saturday, Mar. 2
Limit: 3 Spots Left
Registration Deadline: Thursday, Feb. 28
* PLEASE CHECK WEBSITE FOR RESTRICTIONS *
For more information, contact Nick Kilburg, assistant director of Recreation and Wellness, Outdoor Adventures, (678) 466-4972, firstname.lastname@example.org
Clayton State Hosts Southern Chapter of College Music Society Conference, Feb. 28 to Mar. 2
The Division of Music in the Department of Visual and Performing Arts will be hosting the 34th
Annual Conference of the Southern Chapter of the College Music Society, from Feb. 28 to Mar.2.
Clayton State University will welcome attendees from across the five states that comprise the Southern Chapter of the College Music Society, the principal umbrella organization for academics in the field of music (see www.music.org
for more information) to its Music Education Building and Spivey Hall for several days of presentations and lecture-recitals by CMS member scholars and performers, and concerts of new music by CMS member composers.
A quartet of Clayton State music students, coached by Dr. Richard Bell, will perform “I Was Never Good with Words,” a string quartet by Blair Boyd of the University of Tennessee at Knoxville, at the composers’ concert on Friday, Mar. 1 at 7:30 p.m.
The conference coordinator is Southern Chapter president Dr. Paul West Osterfield of Middle Tennessee State University, and the local site host is Dr. Kurt-Alexander Zeller, coordinator of Clayton State University’s Division of Music.
ADA Parking Construction at Paty Circle, Mar. 2 to Mar. 9
ADA parking will not be available at Paty Circle the week of Spring Break, Mar. 2 to Mar. 9, due to construction of an accessible sidewalk and reconfiguration of existing ADA parking.
The nearest ADA parking to the Student Center is at G parking lot and by the Natural and Behavioral Sciences building. Sorry for inconvenience associated with the construction and longer walk distance to your destinations.
Financial Aid Office Closed, Mar. 7
The Clayton State Financial Aid Office will be closed on Thursday, Mar.7, for training.
Our Genealogy Group at Clayton State University to Hold Second Annual Workshop, Mar. 9
Our Genealogy Group at Clayton State University is holding its second annual all-day workshop on Saturday, Mar. 9. Registration begins at 8 a.m., and the workshop formally opens at 9 a.m. The workshop is being held at the Clayton State Library. Space is limited, so it’s advisable to reserve space now.
This year’s workshop promises to be excellent, says Clayton State Archivist Rosemary Fischer.
“We have speakers from around the area and all over Georgia. Susan Sloan from Georgia Genealogy Society will speak on `Georgia Archives: Best Friends Forever.’ Cathy Miller’s topic is `I Didn’t Know That Was Here! An Introduction to the National Archives at Atlanta.’ Clarke Otten has entitled his program, `Indian Tales and Pioneer Trails.’ Professor Jeffrey Wells joins us to teach us about land lotteries and Georgia’s movement westward. Dee Leclair will help us with `Getting Your Digital Images and Photos Organized, Edited, & Backed-up – Memory Manager 4.0.’” she says.
Leclair will also do a second session on “Creating Family History Books & Family Gifts – StoryBook Creator 4.0.” In addition, Trish Fields will talk about USGenWeb and a second session about how to resolve issues when you run into brick walls and stumbling blocks. Angela Pendleton will help with “Identifying Old Family Photographs.” There will be more than one class per session.
An addition to the workshop this year is a Vendor’s Hall. Historical and genealogical groups will be represented. There will be tables displaying archival wares for genealogists. There are also informative displays about doing genealogy research and ideas for family reunions.
The cost for an individual is $5; couples are $7. Cash only, payable at the door, and, please no bills larger than $10. You can bring your lunch if you like and there is a soda machine in the building. Or, there will be two hours for lunch if you would like to get out and visit one of the local eateries.
To make your reservations today, please email email@example.com
. Or you prefer, you can fax your name to Fischer at (678) 466-4349. You can send your questions to the email address if you need additional information.
Collin Kelley to Read, Mar. 14
Clayton State University alumnus Collin Kelley returns to campus for the Visiting Writers Reading Series for spring 2013 on Thursday, Mar. 14, at 6:30 p.m. in room L-200 of the Clayton State Library.
At the event sponsored by the College of Arts & Sciences and the Department of English, Kelley will be reading some of his mystery and poetry selections. The event is free to the community and will be followed by a Q&A and book signing.
“I enjoyed my time at Clayton State University and especially the encouragement of my English professor, Dr. Sharon Sellers. She recognized my potential immediately and what I learned from her was invaluable to my career as a journalist, novelist and poet,” Kelley remarks.
Kelley is a novelist, poet and playwright from Atlanta. His poetry, essays and interviews have appeared in magazines, journals and anthologies around the world. The 2009 critically acclaimed Conquering Venus
was his debut novel and an Amazon bestseller. He later published Kiss Shot,
a collection of short stories, exclusively for the Amazon Kindle in 2012. His second novel, Remain In Light,
was a 2012 finalist for the Townsend Prize for Fiction.
He is a recipient of the 2007 Georgia Author of the Year Award
and the 2012 Goodreads Poetry Award for his poem “My Mother Demonstrates How To Escape From a Plane Crash.” Kelley’s play The Dark Horse
earned him the 1994 Deep South Festival of Writer’s Award and the 1997 Georgia Theatre Conference Award.
Kelley is co-director of the Atlanta Queer Literary Festival, sits on the board of Poetry Atlanta and on he advisory council for Georgia Center for the Book. He has been a journalist for more than 25 years and is the managing editor for Atlanta Intown
Clayton State to Host Georgia Psychology Society’s Eighth Annual Meeting
Clayton State University will be hosting the Georgia Psychological Society’s Eighth Annual Meeting on Saturday, Mar. 30.
The conference schedule calls for welcome, refreshments and registration from 8 a.m. to 9 a.m., followed by a general poster session (9 a.m. to 10:30 a.m.), and the keynote address. After lunch will come two additional poster sessions (from 1 p.m. to 2 p.m.), followed by presentations and symposia.
Registration is $20 for students, $30 for faculty and professionals, includes yearly membership in the Georgia Psychological Society (GPS). Lunch and mid-morning snacks will be provided at conference. Register via; Georgia Psychological Society, c/o Department of Psychology and Counseling, Valdosta State University, Valdosta, Ga., 31698-0100. Registrations will be held at the conference registration desk for pick up and registrants will receive email confirmation. After Mar. 20, participants should register at the conference registration desk between 8 a.m. and 9:40 a.m.
Dr. Tricia King, associate professor and chair,
Neuropsychology and Behavioral Neuroscience Program at Georgia State University, will present the keynote address, “Functional MRI and diffusion tensor imaging findings among long-term survivors of childhood brain tumors.”
Faculty, professionals, graduate students and undergraduate students in psychology and related fields are invited to submit papers for possible presentation. Submissions in basic and applied areas of psychology, and interdisciplinary topics will be considered. Possible interdisciplinary topics include psychological factors in education, nursing, sports, politics, and management. Presentation proposals (as 250 word abstracts, or full papers) are due by Tuesday, Mar. 12 to Dr. Charles R. Talor of Valdosta State University, at firstname.lastname@example.org. Submissions should be in MSWord or RTF format and must include the following: author name(s) and affiliation(s), address, email and phone number of key presenter, name of faculty mentor (if any), whether submission should be considered as a Psi Chi Poster session or Honor Society Poster Session.
Annual Service Awards, Apr. 23
Clayton State University will gather on Tuesday, Apr. 23 in Spivey Hall to honor faculty and staff with the annual Service Awards ceremony. This year will also celebrate the 19th annual announcement of the Alice J. Smith award winners. The event will begin at 2 p.m., followed with a light reception.
It’s also time to nominate staff members for the Alice Smith Staff Award. Eligible nominees are full-time, benefited staff members with at least one year of credible service to the University, who do not have faculty status.
The nomination form is available at https://claytonstate.qualtrics.com/SE/?SID=SV_8raVgKrr0Z4Ney9
. You may complete the form and return via email to email@example.com
, or you may print the form and return via campus mail to Heidi Benford – Library Department.
The deadline to submit your nomination(s) is Wednesday, Mar. 6.
Clayton State Wants to Hear from You About a New Alma Mater
We are currently in the process of creating a new alma mater that will represent the heart of Clayton State, reminding us all of the special place it holds in our lives.
What are the words and phrases that remind you of Clayton State University? Please share them with us at the alma mater website: www.clayton.edu/almamater
. The deadline for suggestions is Mar. 25, 2013. Let you voice be heard.
New Traditions. Made Real.
Auxiliary Services Hours for Spring Break, Mar. 4 to Mar. 8
Auxiliary Services will have the following operating hours during Spring Break 2013:
- Monday – Thursday: 8 a.m. – 5 p.m.
- Friday: 8 a.m. – 1:30 p.m. (closing earlier than normal for Staff Development)
The LakerCard Center
- Monday – Thursday: 8 a.m. – 5 p.m.
- Friday: 8 a.m. – 1:30 p.m. (closing earlier than normal for Staff Development)
- Lakeside Dining Hall
- Friday, Mar.1: Breakfast/Lunch only
- Saturday, Mar. 2 – Sunday, Mar. 10: CLOSED
- Monday – Friday: 8 a.m. – 3 p.m.
- Friday, Mar. 1 – Saturday, Mar. 9: CLOSED
- Sunday, Mar. 10: Open for dinner at 4:30pm
- Monday – Friday: 10:30am – 2 p.m.
- Pizza Hut: CLOSED
- Simply to Go: CLOSED
All units will resume normal operating hours on Monday, Mar. 11.
- Loch Shop
- LakerCard Center
- Dining Services
Al Gore Autographs “The Future”
The Loch Shop has a limited number of autographed copies of The Future
by former Vice President Al Gore. The books are $30 plus tax. Supplies are limited; first come, first serve.
Grants and Contract Management Creates Online Information Sources
The Clayton State Office of Grants and Contracts Management have created a monthly grants management newsletter and a quarterly funding opportunities announcement (via the links below) to help inform faculty of proposal writing processes and potential funding sources.
The links are available through the menu on the Office of Grants and Contracts Management website.
Psychology Department Research Study
Dr. Celeste Walley-Jean of the Clayton State Psychology Department is conducting a research study on conflict in relationships. She is making a call for volunteers for young (ages 18 to 25) African-American couples. In you are interested in taking part, please leave a message for the Psychology Research Lab at (678) 466-4889.
Participants will be entered in a raffle for a $25 gift card.
USG Legislative Update Online
The Feb. 22, 2013 issue of the University System of Georgia’s Legislative Update is available for viewing at: http://www.usg.edu/legislative_update
Fiscal Year End 2013 Deadlines
Requisition Deadline Based Upon DOAS Guidelines:
• Mar. 4, 2013 Complex services and/or goods, conducted by use
of an RFP and/or construction contracts. These requests must be received by
DOAS by Mar. 8, 2013.
• Mar. 22, 2013 Request for Quotes (RFQ) agency contracts, open
market/one time purchases.
• Mar. 22, 2013 Request for renewal or extension of current contracts.
Bids posted by Clayton State, not on State contract:
• Apr. 12, 2013 Last bid opening date for FY13 purchases.
Purchase Requisitions Submitted to Procurement Services:
• May 1, 2013 All purchases requiring a purchase order. Anything requested after this date must be approved by Budget & Finance.
P-Card Cutoff Dates:
• May 6, 2013 Last day to use the P-card so the purchases will be posted to the May 2013 Visa statement (received in June). Any purchases on future statements will be charged to fiscal year 2014.
Budget Amendment Requests:
• May 10, 2013 All budget amendments for FY 2013 submitted to Scott McElroy.
Check Request and Travel Reimbursement Deadlines:
• June 1, 2013 Last day the Travel and Expense module will be available for reimbursement requests for fiscal year 2013.
• May 1, 2013 Last day to submit all check requests with appropriate documentation for FY2013 for funds 10000, 10500 and 10600.
• June 14, 2013 Last day to submit a request to transfer costs between E & G and Sponsored.
• June 14, 2013 Last day to submit a request to correction to a charge posted against your budget.
Any questions, please contact Marcia Jones at firstname.lastname@example.org or ext. 4280.
Announcing… Laker Perks
Don’t miss out on valuable discounts and special offers available exclusively to Clayton State University faculty, students and staff. Along with providing for the health and well-being of our employees through traditional health, dental and vision plans, Clayton State University provides additional discounts known as “Laker Perks” to all full time and part-time employees and students.
These discounts range from entertainment, financial services to retail and health services. Check out the many great offers on the Human Resources Laker Perks
), or call (678) 466-2030, or email email@example.com
, or stop by the Human Resources office at Clayton State – East for questions, comments, suggestions or more information.
Police Training Exercises on Campus, Mar. 7
On Thursday, Mar. 7, the Clayton State Public Safety Department’s police officers will be conducting training exercises with Clayton County PD’s SWAT team, and possibly to be joined by officers from Morrow PD, Lake City PD and/or Clayton County SO, all agencies who have jurisdiction surrounding our campus.
The training will consist of classroom exercises from 8 a.m. to 10 a.m., followed by field practical exercises from 10 a.m. to noon in building 300 at Clayton Station, to be repeated from 1 p.m. to 3 p.m., and 3 p.m. to 5 p.m., to ensure all officers can participate.
The classroom location has not yet been determined.
The Loch Shop and LakerCard Center Closing Early, Mar. 8
The Loch Shop and LakerCard Center will be closing at 1:30 p.m., on Friday, Mar. 8, for staff development training. We will re-open at 8 a.m., on Monday, Mar. 11.
Southern Crescent Symphony and Clayton State University Orchestras to Play at Spivey Hall, Mar. 10
The Southern Crescent Symphony Orchestra and the Clayton State University Orchestra will be playing at the University’s world-famous Spivey Hall on Sunday, Mar. 10
The theme for the 3 p.m. performance will be: The Orchestra at the Opera. Celebrating the bicentennial of Giuseppe Verdi and Richard Wagner, the orchestra will present orchestral works from operas by Bizet, Tchaikovsky, Verdi and Wagner.
Admission is $10 for adults, $5 for students, and free for Clayton State students, faculty and staff.
Dr. Richard Bell, Clayton State assistant professor of Music, and conductor of the Southern Crescent Symphony, will conduct the performance.
Clayton State Academic Research Conference, Mar. 15
Clayton State’s Academic Research Conference will be held on Friday, Mar. 15 from noon to 4 p.m. Research. Made Real. Here’s your chance to learn about research from all academic departments on campus as presented by the University’s exceptional students. All students are welcome to apply.
Poster presentations will be made from noon to 2 p.m. in the James M. Baker University Center. Oral presentations will be from 2 p.m. to 4 p.m. in the Lecture Hall.
Go to www.clayton.edu/ARC2013
for more information.
Clayton State Retirees Association Gourmet Dinner and Wine Pairing, Mar. 15
The Clayton State Retirees Association’s (CSRA) Gourmet Dinner and Wine Pairing will be held in the Harry S. Downs Center on Friday, Mar. 15, starting at 6:30 p.m.
The evening will include cooking demonstrations, a five-course dinner with wines paired with each course, recipes and raffled door prizes. Business casual attire for a comfortable evening.
The cost is $100 per person, tax deductible as allowed by law. Please RSVP by Mar. 10 to (678) 466-4470.
The CSRA continues to build the endowment for the Clayton State Retirees Graduate Scholarship.
Clayton State SBDC Announces PlanSmart at the Fayette Chamber, Starting Mar. 15
Clayton State University’s Small Business Development Center (SBDC) has announced a new series of classes, PlanSmart, to be held at the Fayette County Chamber of Commerce.
PlanSmart will consist of three classes, held on Mar. 15, Apr. 12 and May 17. The cost is $69 per class, or $150 for the entire series. A $10 Fayette Chamber member discount is available for either individual classes or the entire series, and breakfast is provided for all three classes.
The initial offering on Friday, Mar. 15 will be “Writing a Living Business Plan.” It was originally scheduled for Feb. 19 on the Clayton State campus as “Writing an Effective Business Plan.” However, SBDC has rescheduled the class as the first offering in PlanSmart. “Writing a Living Business Plan” is scheduled from 8 a.m. to 11 a.m. at the Fayette Chamber, 600 Lanier Ave., Ste. 250, Fayetteville. The class will focus on telling a compelling story, completing a SWOT analysis, and setting goals and key performance indicators.
The second class is “Finding & Refining Competitive Advantage.” Scheduled for Friday, Apr. 12, it will also run from 8 a.m. to 11 a.m. at the Fayette Chamber. The class will look at finding, measuring and developing competitive advantage and making unique aspects of a business part of a marketing message.
The third class, “Pricing for Profit” will be on Friday, May 17 and will focus on better pricing tactics and strategies and matching customer pricing behaviors with pricing strategies. This class is also from 8 a.m. to 11 a.m. at the Fayette Chamber.
To register, go to www.georgiasbdc.org
, or call (678) 466-5100.
Preparedness Fair, Mar. 16
Information on everything from making homemade bread to crocheting to vegetarian recipes to how and what to store in case of a natural disaster will be available at the 2013 Preparedness Fair, Saturday, Mar. 16, at 821 Old Atlanta Hwy., in Newnan, Ga.
The fair will run from 11:30 a.m. to 4 p.m. and is free and open to the public. For more information, call April White at (770) 301-8434 or Millie Meyer at (770) 964-4715.
Lunch and Learn… Technology in the Classroom, Mar. 18
The Department of Teacher Education would like to help educate you on the use of technology in the classroom.
Dr. Steve Smith is offering some sessions to Education faculty, but Dr. Ruth Caillouet thought that others of the faculty and staff might also be interested. These will be hands-on sessions meant to help the novice as well as the more experienced folks share ideas.
Next month we will tackle interactive white boards and then on to web conferencing tools. So, bring your lunch and come learn with us. All of the sessions will be held in the Teacher Education Resource Room during the activity period. Feel free to drop in for five minutes or stay as long as you like.
Monday, Mar. 18
Interacting with an Interactive Whiteboard, noon to 12:45 p.m.
Wednesday, Apr. 24
Mondopads, Document Cameras, and Web Conferencing, noon to 12:45 p.m.
Women’s Inspirational Leadership Luncheon, Mar. 21
The Third Annual Women’s Inspirational Leadership Luncheon (formerly known as Women’s Tea Luncheon) will be held on Thursday, Mar. 21, from noon to 2 p.m., in the Student Activities Center Ballroom. The luncheon focuses on empowering women at the University; strengthening mentor relationships between women; and celebrating the history of women and their contributions to society. This luncheon is sponsored by Campus Life, D.E.E.P. Educators, Housing and Residence Life, Alpha Kappa Alpha Sorority, Inc., Delta Sigma Theta Sorority, Inc., and Student African American Sisterhood.
Free for Clayton State students, $10 for non-Clayton State students.
If you would like to participate in the luncheon, please RSVP to firstname.lastname@example.org
by Thursday, Mar. 14.
The Fifth Annual Civic Engagement Undergraduate and Graduate Student Research Conference, Mar. 22
The Fifth Annual Civic Engagement Undergraduate and Graduate Student Research Conference, “Getting Engaged: The Realities of Pursuing Your Passion for Civic Engagement” will be held at the National Archives at Atlanta on Friday, Mar. 22, from 10 a.m. to 3 p.m.
Students in the University System of Georgia are encouraged to develop an individually compelling sense of social and civic responsibility, community leadership and service to society. To support this goal, Clayton State University and the National Archives at Atlanta announce the Fifth Annual Student Research Conference on Civic Engagement.
Undergraduate and graduate students attending USG schools are invited to submit papers and panel-session proposals on the broad subject of civic engagement beyond the vote.
For more information about conference activities and how to participate contact Dr. Joe Corrado at email@example.com
Clayton County Community Emergency Preparedness Seminar, Mar. 27
Please mark your calendars for the second annual Clayton County Community Emergency Preparedness Seminar, taking place on Wednesday, Mar. 27, from 9 a.m. to 3:30 p.m. at the Morrow Center (1180 Southlake Cir., Ste. 100, Morrow).
This year's seminar focuses on "Making Vulnerable Populations Less Vulnerable." Businesses and individuals who care for indigent, medically fragile, elderly, disabled, or non-English-speaking persons will want to attend this free seminar. Vendor opportunities are available for emergency preparedness related businesses and businesses that cater to vulnerable populations. Please see our flier and registration form and contact Doug Dugger at (678) 610-7467 or firstname.lastname@example.org for more information.