Volume 8, #143
New in this Issue
Men’s Basketball Tonight vs. Truett-McConnell
The Clayton State men’s basketball team will play Truett-McConnell College tonight in the Athletics Center. Game time is 7:30 p.m.
Parking During the Holidays
Since there are no classes on campus again until Monday, Jan. 13, there will be open parking on campus until that date. The exceptions are specially designated areas such as those for disability, visitors, dental hygiene, emergency parking, and the Baker Center lot.
Laker Card System Upgrade, Dec. 12, Dec. 13
The LakerCard Center will be performing an upgrade on the LakerCard system Thursday, Dec. 12 and Friday, Dec. 13. During this time, the following card services will be affected:
- Copiers: All departmental copiers with a LakerCard reader attached will be unavailable. All student copiers will be unavailable. This will affect all campus copiers that use the LakerCard readers.
- SmartPrint: All SmartPrint stations will be unavailable.
- Dining locations - Cash only: Dining locations will not be able to accept credit/debit cards, LakerBucks, or Dining Dollars. Purchases must be made with cash (an ATM is located outside the LakerCard Center on the first floor of the Baker University Center).
- LakerBucks deposits and LakerCards: no deposits can be made in the LakerCard Center, at AMCs, or using LakerCard Online/Mobile; replacement cards cannot be issued during this time.
- Vending: Cash only. No LakerBucks sales during the down time.
- Loch Shop: LakerBucks will not be available in the Loch Shop. Cash and credit/debit card only.
- Clayton Station doors: Door access readers WILL work, but room change updates will be limited.
We apologize for the inconvenience during this time. If you have any questions, please contact the LakerCard Center at x4215.
PeopleSoft Financials Downtime from Dec. 12 to Dec. 16
The PeopleSoft Financials (PSFIN) Foundations PeopleTools 8.52 Upgrade will take place from Dec. 12 to Dec. 16. As a result, PeopleSoft Financials will be down beginning at noon on Thursday, Dec. 12, and is expected to be back on-line on Tuesday, Dec. 17.
The Travel & Expense portion will go down at 5 p.m. on Wednesday, Dec. 11. Budget reports will remain available until noon on Dec. 12.
The campus community will be notified when system functionality resumes.
Monthly Payroll Reminder
Notice to all employees and managers/supervisors:
ADP E-time approvals of all Monthly time must be approved by 6 p.m., Friday, Dec. 13 for the payroll ending on Dec. 31, 2013.
Any monthly time taken after approval on Dec. 13 will need to be reported on the monthly record of leave form located on the payroll web site listed below.
If you have any questions, including password resets, while attempting to approve or update a time card, please contact our SSC Customer Support Team at 1-855-214-2644.
Basketball Doubleheader, Dec. 14
The Lakers will tip-off the 2013/2014 Peach Belt basketball season on Saturday, Dec. 14 with a doubleheader against Georgia Southwestern in the Athletics Center. Game times are 1:30 p.m. for the women and 3:30 p.m. for the men.
2013 Required Employee Training
It’s that time of the year for all faculty and staff to complete training required by Clayton State University, Board of Regents, and the State of Georgia. The Right to Know (RTK), Ethics, Security Awareness, Campus Vehicle Use and Sexually Harassment courses must all be completed on an annual basis.
During this time period, we ask that you also take a moment to review the updated Clayton State University Employee Handbook and complete a new Employee Handbook Acknowledgement Form. The signed Acknowledgement Form and five required courses should be completed by Dec. 31, 2013.
Here are the instructions to access and complete these trainings:
· Use your current Clayton State user name and password to log into Employee Training.
· Review the Employee Handbook – Complete the Employee Acknowledgement Form and forward to HR.
· Required Trainings
o Right to Know (RTK) – At the end of the session, enter the requested information and submit.
o Ethics – Presentation, Assessment and Compliance Agreement
§ Basic – New Faculty/Staff
§ 2013 Refresher – Faculty/Staff active as of Dec. 31, 2010
o Security Awareness – Review the presentation and complete the assessment
o Campus Vehicle Use Training - Review the videos, complete assessments, and forward the Acknowledgement Form to HR
o Sexual Harassment – Review the policy, responsibilities, and video content, then take the assessment/quiz.
A score of 80 percent is required to receive credit for the assessments.
For instructions on navigating the new Employee Training platform, please visit Desire2Learn Support.
W2s Processing and Address Verification
Do you have your mailing address and email current in ADP? It is important that you keep your mailing and email current. This contact information is used for W2s, open enrollment, medical cards, announcements, etc.
Log into the APD Portal, click ”Employee”, then the “Personal Information” dropdown menu to access your personal contact information.
Go Paperless… Enroll to receive your annual W2 statements electronically. You can enroll at any time; however, to ensure you receive your 2013 W2 statement electronically, you will need to enroll by Dec. 31, 2013. You only need to enroll once.
Click the “Pay and Taxes” dropdown menu, then “Annual Statements “. Click “Go Paperless”
Follow instructions to complete form.
Media and Printing Services Relocating, Starting Dec. 9
Media and Printing Services will be closed due to relocation from Dec. 9 to Dec. 12, 2013.
Their new place of business will be in Faculty Hall, room 126. If you have any duplication needs during this time frame please plan in advance.
All other materials are being moved on Dec. 10 and Dec. 11.
Media and Printing Services will reopen on Dec. 13, in Faculty Hall.
There will be no pickup or delivery from Dec. 9 to Dec. 12.
Auxiliary Services Semester Break Hours
During the semester break, the units of Auxiliary Services will have the following operating hours:
Loch Shop/LakerCard Center – Dec. 10 – Dec. 20 and Dec. 30 – Jan. 3
Monday – Thursday: 8 a.m. – 5 p.m.
Friday: 8 a.m. – 3:30 p.m.
NOTE: On Tuesday, Dec. 10, The Loch Shop will be open until 7 p.m.
The Loch Shop and LakerCard Center will be CLOSED Dec. 23 to Dec. 27, and Jan. 1, 2014.
Monday – Friday: 8 a.m. – 3 p.m.
Monday – Friday: 10:30 a.m. – 2 p.m.
Note: SubConnection will be closed Dec. 30 and Dec. 31
All other dining locations will be closed during semester break.
All dining locations will be closed New Year’s Day, Jan. 1, 2014.
SAC Fitness Center Locker Rental Notice
For those patrons who are renting locker at the SAC Fitness Center, you have until Dec. 13 to renew your locker rental or clean it out (if not renewing). Any locks remaining after that date will be cut and the contents will be stored for 30 days. Unclaimed items will be donated to charity.
For more information or if you have any questions, please contact Brandon Marshall at BrandonMarshall@clayton.edu or (678) 466-4976.
Southern Crescent Symphony Concert, Dec. 13
The Southern Crescent Symphony, conducted by Clayton State Assistant Professor of Music Dr. Richard Bell, along with the Rick Massengale Trio, will present a Christmas concert on Friday, Dec. 13 at 7:30 p.m., at the Fayetteville First United Methodist Church.
The program will include Christmas favorites performed by the orchestra and the jazz trio along with a sing-a-long of Christmas Carols. Tickets are $10 for adults and $5 for students. Proceeds will benefit the Breast Cancer Survivors Network. The church is located at 175 East Lanier Ave., Fayetteville.
Final Week to Pledge to the State Charitable Contributions Program
The State Charitable Contributions Program is in its final week, so please make your pledge before 5 p.m. on Friday, Dec. 13.
Pledging is simple, just visit www.giveattheoffice.org/_sccp/ to login or create a new account. There are 1,300 charities to choose from, including the Clayton State Foundation, so find a cause that speaks to you and make your pledge today! State employees pledge more than $1.5 million every year to charities across the state and their impact is felt in communities from Tifton to Calhoun to Haiti and beyond.
Join the cause! Give TODAY. Change TOMORROW.
Bookstore Bucks Start Jan. 6
Bookstore Bucks (formerly Financial Aid Book Money) will be available from Jan. 6 to Jan. 22, 2014. Up to $1,000 of your unused Financial Aid will automatically be deposited in your Bookstore Bucks account on Jan. 6 for you to purchase anything in the Loch Shop.
Remember…your LakerCard is required for all purchases. After Jan. 22, any unused Bookstore Bucks are returned to your student account and refunded in late January based on your refund preference through Higher One.
SBDC to Hold Starting a Business Workshop at Griffin-Spalding Chamber of Commerce, Jan. 9
The Clayton State University Small Business Development Center is bringing its popular “Starting a Business Workshop” to Griffin on Thursday, Jan. 9.
The workshop will be held from 9 a.m. to noon at the Griffin-Spalding Chamber of Commerce/Griffin Welcome Center, 143 N. Hill St., Griffin.
Clayton State students and staff receive 50 percent off the full registration price of $69. Contact Heather Chaney at firstname.lastname@example.org for the discount code. Individuals can also receive 50 percent off each additional person with the purchase of one registration at the full price. All registrations must be made at the same time in order to receive this discount. This discount cannot be combined or used with any other discount or coupon. For more information, please contact Chaney at (678) 466-5100.
Drs. Howell and Zeller Participating in Peach State Opera Performance, Jan. 11
Clayton State University professors Dr. Christina Howell, performing the role of Despina, and Dr. Kurt-Alexander Zeller, director, are both involved in Peach State Opera's upcoming performance of Mozart's Cosi fan tutte, being performed locally at the Avondate First Baptist Church, 47 Covington Rd., Avondale Estates, Ga., at 3 p.m. on Jan. 11, 2014.
Ticket prices are $22 (adult general admission), $20 senior (over 60), $10 students (including college students with ID) and are available at the door or at the website: www.peachstateopera.org.
Clayton State to Launch Digital Film Technician Certificate Program in February 2014
The Center for Continuing Education at Clayton State University will be launching a new program in February 2014 that will have a major impact on individuals, economic development and a growing industry in metro Atlanta… and provide another way to make dreams real.
The Digital Film Technician Certificate program is a two-course program with day and evening classes that is designed to introduce students to production of digital media and film. Digital Film Tech Training I, scheduled to launch on Feb. 18, 2014 for the evening course and Mar. 3, 2014 for the day course, is designed for students with no background in digital media, as well as those students with some experience or coursework in the field. Digital Film Tech II, which will start in the summer of 2014, is a follow-up course designed to help students achieve a level of film/media production skills that will promote employability and/or the ability to become independent contractors.
Both courses are designed, and will be taught by, Barton Bond, who comes to Clayton State from New Mexico with 45 years of experience working in electronic media, the last 25 years being teaching on the college level.
Loch Shop News
Shop for the Holidays at ClaytonStateGear
Looking for a unique gift for the holidays? Consider logging on to www.claytonstategear.com, where you can literally get one-of-kind Clayton State-themed gifts. Everything from golf equipment to tailgating items to bleacher chairs.
More Deals from The Loch Shop
We’ve added additional items to our Loch Shop Clearance Sale! Come by and see the new discounted styles. Look for the stickers – Orange is $5, Yellow is $10, Pink is $15 and Green is $20.
Just arrived – looking for a new hoodie? Do we have a deal for you. Buy the sweatshirt for $29.99, get the matching t-shirt for $5 (normally a $50 value). This deal is too good to pass up!
There’s a free Clayton State mug promotion, valid through Dec. 26, 2013, on www.claytonstategear.com.
Important Update: December Pay Date Information
Last week, I wrote to you regarding the December 2013 pay date for monthly-paid faculty and staff. As you recall, I immediately sent out a follow-up email stating that all contracted fulltime and part-time faculty (this will include adjuncts) will be paid on Dec. 13.
Additionally, I indicated that all other monthly-paid employees are to be paid on Dec. 31, the last business day of the month in 2013. As you know, monthly-paid employees have been paid prior to the holiday break in previous years. This is because Clayton State University was closed through the remainder of December.
The good news! We spoke to the Shared Services Center and proposed changing the Dec. 31 pay date prior to the holiday break. Shared Services agreed to allow us to change the pay date to Friday, Dec. 20, which will apply to all non-faculty monthly-paid employees.
In accommodating our request, Shared Services asked that we convey to everyone that there is ongoing discussion about establishing a pre-set centralized payroll calendar for all USG institutions regardless of individual institution’s holiday closings; therefore, pay dates may be pre-set to the last business day of each month, including December, and not subject to change.
In summary, the December schedule for pay dates is as follows:
· Dec. 13: All fulltime and part-time faculty and adjuncts. This is the first biweekly pay date.
· Dec. 20: All non-faculty monthly-paid employees.
· Dec. 27: Second biweekly pay date.
Thomas E. Gausvik
Chief Human Resources Officer
Clayton State University
Construction Traffic has Begun on Campus
Now that construction vehicles have begun rolling on campus, Chief of Police Bobby Hamil urges everyone to please exercise extra caution when driving or walking around the campus roadways and parking lots.
New Facility Request Forms for the Downs Center
For all your future facility requests, the Center for Continuing Education has rolled out a new automated request form for the Harry S. Downs Center.
Go to http://www.clayton.edu/conted and…
1. Then, Click on Facility Rentals.
2. Then, Click on Facility Rental Request.
3. The Qualtric form will open up, so that you can input your event information.
Or just cut and paste the link below and the form is very easy to navigate. https://claytonstate.qualtrics.com/SE/?SID=SV_3Iw21g36QrnXXRH.
Please use the floor plan and verbal instructions to design your setup through School Dude. The link to Schooldude is http://www.clayton.edu/facilities.
Within 48 hours Tresha Miller will send a confirmation to confirm your facility room reservation.
If you have any questions please call (678) 466-5112.
The FBI Says… Beware of Scams this Holiday Shopping Season
The FBI has a lot on its plate these days — everything from interstate crime to terrorism watch to video piracy. Even so, they've taken a moment this week to remind you about the risks inherent in the holiday shopping season.
In a news bulletin released just before Black Friday, the FBI advises consumers that scammers will be on high alert for the next few weeks, using a variety of techniques to defraud you of your money. These approaches include fraudulent online auctions, reshipping merchandise purchased with stolen credit cards, and old-fashioned phishing.
Specifically, here are some things to be wary of this season:
Fraudulent sales and auctions. The most important advice is not to give your credit card information to anyone in conjunction with an online sale; don't trust the seller unless you can use a legitimate payment service to protect your purchase and your credit card.
Gift card scams. Purchase gift cards directly from retailers — don't buy them secondhand through auctions or private sales. If the cards are fraudulent, the merchant will deactivate the cards and they won't be honored.
Phishing. Be especially careful with email at this time of year; your bank and other financial institutions should never ask you for personal information or passwords in email, and you should never click links in email to go to websites; enter the URL in the address bar manually to be sure you're not redirected to a fraudulent site.
Here are some of the top tips offered by the FBI to help you protect yourself this holiday season:
Don't respond to unsolicited mail.
Never click on links within unsolicited mail — navigate there yourself by typing the address or using your saved favorite.
Don't fill out forms in email that request personal information regardless of the source.
If you receive email from a business, contact the business to ensure the email is genuine.
Requests to react quickly or urgently are typically scams.
Clayton State's Fall 2013 Laker Connection Magazine Now Online
The latest issue of The Laker Connection magazine is now available online: https://academicinfo.clayton.edu/laker-connection/. Clayton State University makes dreams real for a diverse student body, and the fall 2013 issue celebrates the University’s inclusive diversity.
Hard copies will be distributed around campus, but will also available by visiting the Office of Marketing & Communications (second floor of the Clayton State East – Woodlands Hall building).
Get the latest Clayton State news via:
· Facebook http://www.facebook.com/?ref=logo#!/pages/Morrow-GA/Clayton-State-University/120178704320?ref=ts
· Twitter http://twitter.com/ClaytonStNews
· Campus Review Newsletter http://academicinfo.clayton.edu/campus-review/
· Laker Newsroom http://news.clayton.edu/
Check us out on:
· YouTube http://www.youtube.com/user/ClaytonSTNews
· Instagram http://instagram.com/claytonstateuniv#
· Pinterest http://www.pinterest.com/claytonstate/
· Four Square https://foursquare.com/claytonstnews
· Flickr http://www.flickr.com/photos/claytonstateuniversity/
Commuter and Faculty/Staff Meal Plans
For commuters and faculty/staff with meal plans: Any unused meals and dining dollars will carry forward to spring semester. Remember… any unused meals and dining dollars remaining at the end of spring semester will be forfeited.
360 Hour Vacation Accrual Limit in eTIME and Winter Break
Payroll Services would like to remind all employees who are close to or above the 360 hour vacation accrual that eTime vacation balances will reset to 360 hours effective Jan. 1, 2014.
Also, please note, Clayton State University’s winter holidays are Monday through Friday, Dec. 23 through Dec. 27. The campus will be open for business on Dec. 30 and Dec. 31.
If you do not wish to work Dec. 30 and Dec. 31, you must have your supervisor’s prior approval, and a vacation request must be submitted through eTime.
A Reminder on Parking Lot Changes
Campus communications have been disseminated advising of the new Science Building construction impact on parking lots and roadways. Now that the changes are in place, this is a reminder that a large section of parking Lot D has been designated for faculty and staff only. There are signs at each end of these sections, but many student vehicles are still being parked there.
Our officers are paying attention to this lot as well as the part of Lot G that was redesignated for students only. Citations will be issued for those parking in violation of the designated signage.
We realize that the construction significantly impacts parking on campus, but also want to remind everyone of the availability of open parking in Lots K and L near the tennis courts. These lots were surveyed at peak times this week, and had minimal occupancy.
Also, now that Snelling Drive will used as the primary route to access the back side of campus, please use caution and adhere to the established speed limit when using this roadway. Also, watch for pedestrians walking along Snelling to and from Lot E as well as those crossing to access the pathway to Clayton State East.
How to get Around the Science Building Construction
Here is a summary of the major impacts and changes to campus parking lots and roadways during the construction of the new science building, and, even if you’re not one of those people to whom a picture is worth a thousand words, here’s a link to the campus map that also illustrates the changes…
Parking lot impacts
· A section of parking lot D will be designated for faculty/staff parking only to accommodate for those parking spaces affected by the construction.
· The disability parking row that is currently in the faculty/staff parking lot will be relocated to the D lot.
· Parking lot F will be closed during construction. Additional construction vehicles will park along the fence line in lot L near the tennis courts.
· A section of parking lot G will be designated for student parking only to accommodate for those parking spaces affected by the construction.
· Parking will remain available in lot E for faculty, staff, and students.
· Caldwell Drive will be closed from public use for incoming traffic just past the first entrance to parking lot D (across from Arts and Sciences Building). Traffic will be detoured through lot D at that point.
· Caldwell Drive will also be closed from public use for outgoing traffic from the G and H lots. All traffic to and from lots G and H must use Snelling Drive.
We apologize in advance for any inconvenience caused by the construction of the science building, but with any new development, some disruption is unavoidable. However, we always try to minimize the impact on daily life as much as possible.