Volume 8, #100
New in this Issue
Biweekly Payroll Reminder
Notice to all employees and managers/supervisors:
Due to the holiday on Monday,Sept.2,approvals of all biweekly time must be estimated and approved by 6 p.m., Wednesday, Aug. 28, for the payroll ending on Aug. 30.
Estimated days for Aug. 29 and Aug. 30… please submit a paper timesheet if any corrections to the estimated time need to be made. Corrections will be processed on the following payroll.
If you have any questions, including password resets, while attempting to approve or update a time card, please contact our SSC Customer Support Team.
Testing Center Moving to Clayton State – East in September
The Clayton State Testing Center will be moving to its new home at Clayton State-East, room 121 in Arbor Hall, from Friday, Sept. 13, until reopening on Monday, Sept. 30.
In between Sept. 13 and Sept. 30, the Testing Center will be considered closed, although they hope to answer phones or at least return phone calls as much as possible after the phones are reconnected.
Survey for the University Relations Experts List
The following link is to the qualtrics survey for the new, interactive, searchable University Relations’ Experts List. This will be a prominent feature of the new Laker Newsroom page and will be for thus use of both the news media and any local organizations (for example, Rotary clubs) that might want to have a speaker from Clayton State.
If you are interested in being a part of the Expert’s List, please click on the following link to give us your information. https://claytonstate.qualtrics.com/SE/?SID=SV_7OEZpCjVnIJIsa9
If you think you might already be on the current list, you can go to https://academicinfo.clayton.edu/experts-list/ to check. If you are already on the list, but have a change in your information, please email email@example.com.
Note: This new list will include pictures of our experts. In many cases, University Relations already has head shots of our faculty members, although there are undoubtedly many new faculty who have not had the chance yet to sit for our photographer, Erin Fender.
Auxiliary Services Hours for Labor Day Weekend
In observance of the Labor Day weekend, Auxiliary Services will have the following hours:
Loch Shop and LakerCard Center: Closed, Monday, Sept. 2
Sandella’s: Saturday and Sunday, Aug. 31 and Sept. 1: 11 a.m. to 5 p.m., Monday, Sept. 2: closed. Cash, credit card and Dining Dollars only. No meal swipes. Combos will be available.
Dining Hall: Monday, Sept. 2: 4:30 p.m. to 8 p.m. Full meal plan service available for dinner.
Weather Channel VP to Visit Management Principles and Organization Behavior Class, Sept. 18
Matthew Harrison, the vice president of Talent Management for the Weather Company (commonly known as the Weather Channel) will visit Dr. Leon Prieto’s “Management Principles and Organization Behavior” class on Wednesday, Sept. 18. The class is from 10 a.m. to 10:50 a.m. in the Arts and Sciences building, room G229. Interested faculty and staff are invited to attend.
CNN VP to Visit Management Principles and Organization Behavior Class, Oct. 16
Lanze Thompson, the vice president of Finance for CNN will visit Dr. Leon Prieto’s “Management Principles and Organization Behavior” class on Wednesday, Oct. 16. The class is from 10 a.m. to 10:50 a.m. in the Arts and Sciences building, room G229. Interested faculty and staff are invited to attend.
Facilities Advisory Committee Requests – Fall 2013
It is the time of the year when Facilities Advisory Committee is calling for requests for facilities’ modifications. The Modification/Space Request Form is located on the Facilities Management web page at http://www.clayton.edu/facilities/planningdesign/facilitiescommittee.The completed form should be submitted to the appropriate vice president for signature and transmitted to the committee by Sept. 20, 2013.
For new people on campus we would like to give a brief overview of Facilities Committee tasks. The Facilities Advisory Committee provides input and makes recommendations for new facilities or space needs and modifications to existing spaces, as well as dealing with facilities-related issues and long-term planning. Requests are reviewed at semi-annual Facilities Advisory Committee meetings in October and April.
Not all requests will lead to PowerPoint presentations before the committee. Vice Presidents will be notified by Sept. 25 whether they will need to submit presentations. Presentation submittals are due on Oct. 11, 2013.Presentations to the Facilities Committee will be conducted the week of Oct. 21 by those confirmed by the committee.
Please be advised that currently the availability of space is very limited. Facilities Modification/ Space Request form has been adjusted for you to justify your request with reference to the Space Utilization report. This adjustment is due to recently received Space Utilization Study report conducted by the Board of Regents, showing various campuses’ space utilization metrics. In particular, Clayton State University features excess of conference and meeting spaces. It is getting more difficult to justify new space without showing compelling needs that are aligned with institution’s strategic plan and any other documentation that clearly and objectively supports the needs.
Janet Winkler, Virginia Bonner and Jonathan Harris Featured on Atlanta TV Festival's Business of Television Session, Aug. 28
On Wednesday, Aug. 28, at 6 p.m., Janet Winkler, Dr. Virginia Bonner and Dr. Jonathan Harris will be featured on the Atlanta TV Festival's Business of Television Session panel discussion, "YES! I Can Work at a Major TV/Film Studio!"
This event is free and open to the public and will be held at 1100 Peachtree St., Second Fl., Atlanta. There is paid parking in the building garage, lots across the street, on the right of the building and metered parking on the left. The panel starts at 6 p.m., and ends at 8 p.m.
Please RSVP to AtlantaFestival@gmail.com or call (404) 692-5552.
Safety on Campus Town Hall Discussions, Aug. 28, Aug. 29
This week, Chief Bobby Hamil and Clayton State police officers will be holding “town hall” type meetings on campus to discuss and answer questions in an informal setting on the topic of “Safety on Campus.”
They will provide a variety of suggestions and advice on such topics as sexual assault prevention and response, walking alone after dark, vehicle safety, use of social media, and identity theft prevention.
The town halls will be in held Laker Hall’s multipurpose room at 6 p.m. on Wednesday, Aug. 28, and in the clubhouse at Clayton Station at 6 p.m. on Thursday, Aug. 29.
All new and returning students, whether they live on or off campus, are encouraged to attend these informative meetings. Snacks will be provided.
Operation Study 2013/14 Kickoff, Aug. 29
It’s easy to say to college students, “study two hours for every hour you spend in the classroom.” But, it may not be so easy for students to get the results they want from that studying.
With that fact in mind, Clayton State’s Operation Study is opening its 2013/14 year with a presentation by Associate Vice President for Enrollment Management & Academic Success Dr. Mark Daddona on learning styles. “Discover Your Learning Style!” will be held on Thursday, Aug. 29, from 3:40 p.m. to 4:40 p.m. in room B-10 of the Clayton State Lecture Hall.
"Hot Dogs with Hynes" for Students, Aug. 29
The Clayton State University Student Government Association (SGA) and the Clayton State Department of Campus Life will be having a special event on Thursday, Aug. 29.
It’s a hot dog cookout at the Clayton State Student Activities Center (SAC), but it’s not just your average weenie roast, since it will feature a chance for Clayton State students to fellowship with Clayton State President Dr. Thomas J. Hynes.
The purpose of “Hot Dogs with Hynes” is to offer all Clayton State students an opportunity to network and exchange ideas with the University president, while also, while enjoying hot dogs. Hynes will offer a few words about his vision for Clayton State and take some questions from students.
This event will also be a part of a campus celebration of College Colors Day as a way to promote one of SGA’s goals of promoting spirit and pride at the University.
“Hot Dogs with Hynes” will run from 11 a.m. to 2 p.m., in the ballroom of the SAC.
Water Shut Off, Aug. 30
The Clayton County Water Authority will be shutting off the water to the west side of Swan Lake on Friday, Aug. 30. The planned water shut off times for Aug. 30 are from 8 a.m. to 2: p.m.
This will affect the following buildings: Athletic & Fitness, Spivey Hall, Music Education, the Downs Center and the SAC (Including the soccer field).
We are sorry for any inconveniences this may cause. Please let Facilities Management know if you have any questions.
Clayton State at the Decatur Book Festival, Sept. 1
Clayton State will once again be represented at the Decatur Book Festival’s College Day.
Appearing on the Local Poets’ Stage, Java Monkey Coffeehouse, 425 Church St., Decatur, Ga., on Sunday, Sept. 1, from noon to 12:45 p.m. will be Brigitte Byrd, Roberto Gibraltarik, and Robert Pfeiffer.
Go to http://www.decaturbookfestival.com/2013/schedule/event-details.php?id=256 for more details.
Chair Upgrades in the Baker Center, Starting Sept. 3
Facilities Management is in the process of upgrading 50+ chairs in the James M. Baker University Center, mainly in the student lounge areas.
The project will start the week of Sept. 3. We will be reupholstering lounge chairs and removing up to 15 chairs at a time for work. The next set of 15 chairs will be sent to workshop after we receive and return the first set of finished chairs. This process will continue till we have completed the entire scope of project.
This is to inform you that seating will be limited in certain lounge study areas for up to two weeks at a time. The project will start from the fourth floor.
Please contact Facilities Management with any questions regarding the project.
Our Genealogy Group Meeting, Sept. 8
Please join Our Genealogy Group for its September meeting on Sunday, Sept. 8 from 3 p.m. to 5 p.m. in the James M. Baker University Center.
Patricia Fields will be giving a lecture on USGenweb, a free genealogy online database. See the blog, ourgenealogygroup.blogspot.com for the exact location.
And, save the upcoming dates – Oct. 6: Local Courthouse Records, and Nov. 3: "Dying to get it Done!" a mini-workshop on death records, cemeteries and more.
Our Genealogy Group also has a facebook page at https://www.facebook.com/groups/ourgenealogygroup/.
This is the place to get quick answers to genealogy questions without waiting on the next meeting. You can also share genealogy information here, and invite your friends and family who are interested in discussing genealogy too.
For more information, contact Rosemary Fischer at (678) 466-4333.
Top Workplaces Employee Celebration Event, Sept. 12
You are cordially invited to the Top Workplaces Employee Celebration Event on Thursday, Sept. 12, from 11 a.m. to 1:30 p.m., in the Student Activities Center and SAC Green.
Since Clayton State University was recognized by the Atlanta Journal-Constitution as one of Metropolitan Atlanta’s Top Workplaces, the purpose of this event is to come together and celebrate the supportive and collaborative environment which contributed to Clayton State University’s Top Workplaces recognition. Please R.S.V.P. by Aug. 23 to https://claytonstate.qualtrics.com/SE/?SID=SV_3pCYlW7Lq09beYJ so that an accurate count can be obtained for catering purposes.
Constitution Week Events
Dr. Joseph Corrado has announced the events for Clayton State’s upcoming annual celebration of Constitution Week.
Tuesday, Sept. 17; from 5 p.m. to 6 p.m. in the Writer’s studio (Arts and Sciences 224)… screening of the film, “It’s a Free Country” which is a part of the PBS series on the Constitution.
Wednesday, Sept. 18; Constitutional Debate Guns on College Campuses: Defensive or Offensive? Moderated by Corrado from 11 a.m. to noon in the SAC ballrooms.
Thursday, Sept. 19; from 11:30 a.m. to 12:30 p.m. in Spivey Hall. The Second Annual Civil Constitutional discussion with Georgia House Minority Leader Stacy Abrams and Georgia State Representative Matt Ramsey, “Government Monitoring of Social Media: A Violation of the Fourth Amendment?”
Friday, Sept. 20; from 1 p.m. to 2 p.m., in room UC267 of the James M. Baker University Center. A New York Times talk facilitated by attorney Herbert Adams, “Self-defense in Georgia: Lessons from the Zimmerman Trial.” A free lunch will be provided to all of those that RSVP to Corrado via email at firstname.lastname@example.org by Thursday, Sept. 19 at 3:30 p.m.
Information Sessions on Revisions to the Contracts Review Process, Sept. 18
As of July 1, 2013, the Georgia legislature enacted statutory changes to the process for entering contracts with public employers. There is now a requirement that, prior to entering contracts for labor or services using either a bidding process or when the contract amount exceeds $2,499.99 in value, contractors (and subcontractors) must submit signed and notarized affidavits which either attest to their compliance with the terms of the Federal Work Authorization Program, or state a specific exemption from this requirement.
Although informative documents are available for review at the Business and Operations website,www.clayton.edu/contract-administration, University officials will host information sessions on the following dates, times and locations to further educate the campus community. Those faculty and staff who are either occasionally or frequently involved in the contract review process are strongly encouraged to attend. However, the information sessions are open to anyone to attend. No RSVP is needed.
Wednesday, Sept. 18, 2 p.m. at University Center, room 272
Tips and Resources for Effectively Supporting the Success of Student Veterans Transitioning from Military Life to Campus Life, Sept. 20
The Clayton State Veterans Resource Center will present a faculty and staff professional development opportunity, “Tips and Resources for Effectively Supporting the Success of Student Veterans Transitioning from Military Life to Campus Life” on Friday, Sept. 20 from noon to 1 p.m. in room UC 322 of the James M. Baker University Center. Lunch will be provided for the participants.
Presenters will come from the Veterans Resource Center, Counseling and Psychological Services, and the Disability Resource Center in collaboration with the Department of Veterans Affairs Transition Team.
This is a chance to gain a better understanding of the unique needs of student veterans and the resources available to assist in their college success.
To register, go to https://claytonstate.qualtrics.com/SE/?SID=SV_eEYxIC51uOPAHM9
For additional information, contact Tina Lake at (678) 466-5528 or TinaLake@mail.clayton.edu.
Join us at the Alumni Awards Dinner, Sept. 26
This year, the Annual Alumni Awards Dinner will be held on Thursday, Sept. 26, in the Harry S. Downs Center.
The Alumni Awards Dinner is an annual event hosted by The Alumni Association, which seeks to recognize the University’s alumni and alumnae (current and future) who have made significant contributions to society, and whose accomplishments, affiliations, and careers have honored the legacy of excellence at Clayton State University.
The reception will begin at 6:15 p.m. with the program and dinner to follow. Go to http://giving.clayton.edu/alumni/event_calendar?cid=2&ceid=10&cerid=0&cdt=9%2f26%2f2013for more information and to register.
Fifth Annual Diversity and Multicultural Conference, Oct. 11
Clayton State’s Fifth Annual Diversity and Multicultural Conference will be held on Friday, Oct. 11, from 9 a.m. to 5 p.m., in the Student Activities Center Ballroom.
The Diversity and Multicultural Conference is a dynamic and interactive one-day development opportunity that gives participants the essential knowledge and strategies needed to lead and function in a globally complex society. This conference is a great career and personal development opportunity for students, faculty and staff; separate conference tracks are implemented to meet the needs of both groups.
Register until Friday, Sept. 27, by visiting http://apps.clayton.edu/webreg/register/Diversity2013. Free for Clayton State students; Clayton State faculty/staff $20, Non-Clayton State participants $40.Registration fee covers continental breakfast, lunch and conference materials.
For additional information, go to:
Call for Presentations — Submit Presentation Proposals by Friday, Sept. 6
Conference Theme: Beyond Race: The Forgotten “isms”
Our goal is to broaden participants understanding of diversity, multiculturalism, and social justice. Additionally, explore the intersection of social identities and how our social identities can create privilege and oppression.
If you are interested in contributing to the conference by presenting, go to: http://www.clayton.edu/campus-life/multicultural/conference
For more information regarding the conference, contact Lakiesa C. Rawlinson at email@example.com or (678) 466-5421.
Clayton State Announces a New Scholarship Initiative; “Dream Makers”
As a means of addressing the ongoing challenge of students being stretched by increasing educational costs and the need to “make ends meet,” Clayton State University has announced a new scholarship initiative, “Dream Makers.”
Dream Makers is a multi-faceted approach to helping those students who are either high achievers, are close to completing their degree, or both. Three separate initiatives will be a part of the Dream Makers program; Dream Makers Scholarships, the Loch Leaders Investment Fund, and Laker Completion Grants.
Dream Maker Scholarships will carry the name of the donors and will have broad selection criteria established by the individual donor. Each scholarship will be given to one student.
The Loch Leaders Investment Fund will recognize high achievers – those full-time students with a GPA of 3.5 or greater who demonstrate unmet need. A select group of students will be designated as Loch Leaders each year with priority given in order to: continuing students; new freshmen; returning students; and transfer students.
Many Clayton State students are the first in their family to attend college. Completing their coursework and receiving their degree is a significant accomplishment that can be postponed due to family situations, work demands, and, very often, financial challenges. The Laker Completion Grants will impact those students who are near degree completion and demonstrate unmet need. Priority will be given to those closest to degree completion with unmet need and a GPA of at least 2.5.
If you are interested in becoming a Dream Maker, go to https://giving.clayton.edu/dreammakersinitiative or contact Troelstra at (678) 466-4470.
Tom Gausvik Appointed Director of Human Resources
We are pleased to announce that Thomas E. Gausvik has been appointed director of Human Resources at Clayton State University, and will arrive on Aug. 26.
Gausvik earned his Bachelor of Arts in History from The Citadel and a Master of Science in Human Resource Development from The American University and NTL Institute for Applied Behavioral Science. As the Associate Vice President for Human Resources for the University of Georgia, he implemented TALX’s online Onboarding System, which eliminates the majority of paperwork in the hiring process for all newly hired employees, and he developed and implemented a 360 Personal Financial Consultation (360PFC) program, which provides comprehensive services to employees and retirees in all aspects of financial life management.
Prior to joining UGA, in his capacity as the chief human resources officer at the University of Virginia, he was responsible for the development and administration of a comprehensive human resource program for the UVA Academic Division, the UVA Health System (UVA Medical Center and School of Medicine and Nursing), and the UVA College at Wise, Va.
In addition, he has been responsible for recruitment, payroll and compensation, training, performance management, employee relations, policy implementation, HRIS, strategic planning, organizational development and professional staff development.
With the experience and leadership which Gausvik brings to the Department of Human Resources at Clayton State University, we look forward to working with him. Please join Vice President of Business and Operations Corlis Cummings and the entire Human Resources team in welcoming him to Clayton State.
Changes to Travel Policy
There are some important changes to state rules regarding travel effective July 1, 2013.
In order to comply with these new requirements, this notification will provide a quick snapshot of the changes and how they may impact our business practices. Please note that this notification includes information in summary and that the detailed policies and procedures are contained on the Clayton State University (updates pending), University System of Georgia, and the Department of Administrative Services websites.
Travel Policy Amendments:
· Employees must submit all expenses for reimbursement and reconciliation within 10 days of trip completion or no later than 45 calendar days. IRS guidelines require submission of expenses and supporting documentation and reimbursement within 60 days. If the reimbursement does not occur within the 60 days the advances and expense reimbursements are included in the employee’s taxable income. (Section D of the State Travel Policy)
· Out of State per diem meal rates no longer include the $5 incidental expense. Incidentals such as fees and tips reimbursed separately. (Section 4.1 of the State Travel Policy)
· The State of Georgia Certificate of Exemption of Local Hotel/Motel Excise Tax form has been updated on the Clayton State website (waiting on updated location from webmaster) and SAO website (https://sao.georgia.gov/sites/sao.georgia.gov/files/related_files/site_page/SOG%20Hotel%20Tax%20Exempt%20form_FINAL.pdf to assist travelers in gaining compliance with this requirement. (Section 3.3 of the State Travel Policy)
· Employees are allowed 75% of the meal per diem for overnight travel on the day of departure and the day of return. If a meal is provided on the day of departure or return the total per diem must be reduced by the individual meal per diem before the 75% is calculated. (Section 4.4 of the State Travel Policy)
· Employees who travel more than 50 miles AND are away for 12 hours (not overnight) are entitled to 100% per diem meal reimbursement. (Section 4.5 of the State Travel Policy)
· Additional clarification has been provided on mileage reimbursements and determining the employees primary work station. We can assist individuals that require help determining their primary work station. (Section Appendix A of the State Travel Policy)
· Additional clarification has been provided on reimbursement for meals and incidentals during international travel. (Appendix B of the State Travel Policy)
Statewide Travel Policy: http://sao.georgia.gov/sites/sao.georgia.gov/files/related_files/site_page/SOG_%20Statewide_Travel_%20Policy_061313.pdf.
We will provide additional training in the coming months regarding the changes to the State’s requirements and our business practices.
Total Meal per diem for day
Traveler receives Lunch on Day of arrival
Total Before 75% Proration
Auxiliary Services is Celebrating Birthdays!
Auxiliary Services is now celebrating your birthday!
Come in to the LakerCard Office on your birthday and pick up Auxiliary Services’ gift to you. If you aren’t on campus on your birthday, that’s okay, come by any time during the month.
Auxiliary Services has special discounts, a free fountain soda, a birthday button and other goodies for you. Happy Birthday from Auxiliary Services!
Free Clayton State Caps from The Loch Shop
For a limited time, The Loch Shop is giving away a snazzy Clayton State Lakers navy baseball cap with every $30 purchase. The promo code is 5868. Go to www.ClaytonStateGear.com for more details.
Elite 8 T-Shirts on Sale at The Loch Shop
The Loch Shop is having a special sale on 2013 Women’s Basketball Elite 8/Conference Championship T-shirts. They have been put on sale for… wait for it… $8.88.
The Loch Shop Now On Instagram and Twitter
The Loch Shop is now up and running on both Instagram and Twitter. The handle for both of social media platforms is lochshop.
August 2013 Grants Management Newsletter Available On-line
The August issue of the Grant & Contract Programs Office monthly newsletter can be found at http://www.clayton.edu/grantcontractprograms/newsletters. The August newsletter features General Tips for Writing Proposals: Writing the Program Management Plan, and Developing the Proposal Budget.
Earlier editions of the Grants Management newsletter can also be found at this link. If you would like to request a topic for coverage in upcoming issues of the Grants Management Monthly Newsletter, contact RhondaGibson@clayton.edu.
News from the HUB
Due to the increase in the number of clients, please expect longer wait times. We've made many of our services available via the web and phones as an alternative.
One method to minimize your service time is to install the LANDesk agent prior to your visit. The LANDesk installer can take up to 45 minutes to install.
New & Improved Clayton State – Fayette Hours
Beginning Monday, Aug. 19, most services will be available for Clayton State — Fayette.
These services include software installations & troubleshooting; in addition to limited hardware troubleshooting. These services will continue throughout the semester.
Mondays 3 p.m. to 8 p.m.
Software Installation Appointments
Appointment slots are filling up fast. This is the last week to make an appointment for software installations. Be sure to download and install the LANDesk agent before your appointment for faster service.
Walk-up installations will begin next week on Aug. 26.
“Issues” with GeorgiaVIEW
GeorgiaView (Desire2Learn) has been having “issues” such as not allowing users access to course information. For more information on thees outtage see the USG Service Status page. In the event of additional outages, the HUB will update the alerts section of the HUB's website.
An Electric Car Charging Station at Clayton State? Take the Survey
The University is committed to sustainable practices, energy savings and environmental safety. Therefore, we have designed a quick survey to determine the level of interest in installing an electric car charging station on Clayton State University’s campus. We would highly appreciate your participation in this survey which will take less than a minute of your time. Please follow the link below to answer only four survey questions: