Volume 8, #53
Faculty/Staff Meal Plans and Dining Dollars End May 6
All faculty/staff meal plans and Dining Dollars end Monday, May 6. Meals expire at the end of lunch (2pm) on May 6, and Dining Dollars expire at the end of the day. If you have more meals than you think you will use, invite a colleague to eat with you in the Dining Hall. If you have Dining Dollars, don’t let them go to waste! Take a friend to Jazzman’s for coffee or a smoothie or maybe treat them to a pizza at Pizza Hut. The Lakeside Dining Hall will re-open for regular service at the beginning of fall semester 2013.
To check your meal plan and/or Dining Dollar balance, visit www.lakercard.com
and click on the LakerCard Online button. Log in with your Clayton State network credentials and follow the prompts to check your account balances.
Notice to all 10 Month Faculty Employees and Managers/Supervisors, Time Cards Due May 7
All 10 month faculty time cards must be approved in the ADP system by 5 p.m., on Tuesday, May 7.
Any sick leave taken after approval on May 7 must be reported on the absence report form located at the link below.
** If you have any questions, including password resets, while attempting to approve or update a timecard, please contact our SSC Customer Support Team.
SAC Fitness Center Locker Rental Notice, Deadline May 10
For those patrons who are renting locker at the SAC Fitness Center, you may renew your locker at this time. If you are not going to renew your locker rental, the deadline for locker clean out is May 10. Any locks remaining after that date will be cut and the contents will be stored for 30 days. Unclaimed items will be donated to charity.
Please renew early for best selection. For more information, please contact Brandon Marshall at BrandonMarshall@clayton.edu or (678) 466-4976.
Support Clayton State Alumnus Tiffany Cavin in the Race for the Cure, May 11
Former Clayton State women’s soccer captain and former Alumni Association board member Tiffany Cavin is taking part in the Susan G. Komen Race for the Cure event on May 11.
The website for the event is http://race.komenatlanta.org/site/TR?fr_id=1130&pg=entry.
If you would like to donate to the cause please go to http://race.komenatlanta.org/site/TR/Race/General?px=1429262&pg=personal&fr_id=1130 and select the link to “Support Tiffany” on the right hand side.
“If you decide to register for the event please let me know at firstname.lastname@example.org, so that we can make plans to meet up,” she adds.
The race is Saturday, May 11 at Atlantic Station. The one mile walk starts at 7:45 a.m. and the 5K run/walk starts at 8:30 a.m.
Dan Brown’s Inferno” on Sale at The Loch Shop, May 14
Dan Brown’s new thriller, “Inferno,” will be available in the Loch Shop starting Tuesday, May 14.
In this riveting new thriller, Brown returns to his element and has crafted his highest-stakes novel to date. In the heart of Italy, Harvard professor of symbology, Robert Langdon, is drawn into a harrowing world centered on one of history’s most enduring and mysterious literary masterpieces…Dante’s Inferno.
Against this backdrop, Langdon battles a chilling adversary and grapples with an ingenious riddle that pulls him into a landscape of classic art, secret passageways, and futuristic science. Drawing from Dante’s dark epic poem, Langdon races to find answers and decide whom to trust…before the world is irrevocably altered.
Pick up your copy for 25 percent off the list price of $29.95.
SBDC to Hold Starting Your Business Workshop in Peachtree City, May 16
The Clayton State University Small Business Development Center (SBDC) will be holding a “Starting Your Business Workshop” on Thursday, May 16, from 9 a.m. to noon, at the Clayton State – Fayette instructional site at 100 World Dr., Ste. 100, Peachtree City.
If you are considering starting a small business, and want to make your dream real, this workshop is a crucial first step. Since lack of planning is one of the top reasons new businesses fail, attending this comprehensive workshop is one of the most important decisions to make prior to opening a business. A detailed business start-up book, "How to Start a Business: A Guide for Georgia Entrepreneurs," and other handouts are provided.
The cost of the workshop is $69 per person, with a 50 percent discount for current Clayton State students, faculty and staff, who should contact Heather Chaney for discount code. Also, there is 50 percent off each additional person who registers with an individual when the first person pays the full fee of $69 (discounts cannot be combined).
To register, interested parties should go to https://www.georgiasbdc.org/subpage.aspx?cart=2310613a-a6e7-49ae-a252-edd7b54841ca&page_name=view_classes&city=Morrow&searchMonths=6
Kiwanis International and Morrow Business & Tourism Association Concert Under the Stars, May 18
Local Kiwanis clubs are sponsoring a concert under the stars at the National Archives Amphitheater on Saturday, May 18, starting at 7 p.m. The concert will feature Patty Mack and the Mo White Quartet.
A Mix & Mingle Hour begins at 7 p.m., in the Plaza area, with plenty of hors d’oeuvres provided by Anne & Bill’s, Rocky's Pizza, Truett’s Grill, and Waffle House. The Price is Right tickets will be sold at the event. The showcases are full of fantastic prizes. Proceeds benefit Clayton County Family Care (CCFC).The amphitheater area will open around 7:30 p.m., with The Price is Right beginning at 7:40 p.m., and Patty Mack going on at dark.
Picnic Meals purchased in advance at Anne & Bill’s, Rocky’s Pizza and Truett’s Grill will be delivered to the venue. Food and Beverage may also be brought in at your choosing. Soft drinks, water and tea will be available for purchase. Alcoholic Beverages are allowed and may be brought in. No Cash Bar will be available at this event.
For further information, including tickets, contact Morrow Business & Tourism Association at(770) 968-1623 or email@example.com, or contact Mike Mead at firstname.lastname@example.org.
Butterfly Garden Dedication, May 31
The Clayton State Retirees Association (CSRA) will dedicate the Butterfly Garden to the University on Friday, May 31 at 10 a.m.
President Hynes, members of the Facilities Management staff, and CSRA retirees will be present for the dedication, to be held between the Baker Center and Swan Lake. Interested faculty and staff are welcome to attend. A bronze plaque will be placed in the garden during a brief dedication ceremony.
Eighth Annual New Student Convocation Scheduled for Aug. 9
Clayton State University’s Eighth Annual New Student Convocation is scheduled to take place on Friday, Aug. 9, from 10 a.m. to 11 a.m. in Spivey Hall.
This year’s keynote address will be provided by Clayton State’s president, Dr. Thomas Hynes, Jr. The ceremony’s purpose is to inspire, motivate and formally welcome new students into the university community. Clayton State faculty and staff who participate in the procession portion of the ceremony are kindly requested to wear their academic regalia. Last year’s ceremony had its largest attendance for new students, faculty and staff.
Additional information will be forthcoming in Laker Lines regarding the RSVP process and ceremony details.
If you have questions regarding the ceremony, please contact Celena Milner at (678) 466-5443; Office of Orientation & New Student Programs, Student Center, Room 218.
Dr. Alexander Hall Named Director of Clayton State Honors Program
Dr. Kevin Demmitt, associate vice president of Extended Programs, has announced that Associate Professor of Philosophy Dr. Alexander Hall has been named the fourth director of Clayton State’s Honors Program.
Hall succeeds Dr. Adam Tate. Now-retired Professor of History Dr. Eugene Hatfield was the founder of the Honors Program in 1995. He was followed as director by Demmitt, who was followed by Tate as director.
“I would like to thank Dr. Adam Tate for directing the Clayton State Honors Program for the past six years,” says Demmitt. “Under his tenure, the Honors Program curriculum has been strengthened and enrollment has increased significantly. He has helped build a strong foundation that will serve us well for years to come.
“Dr. Hall was selected from a very qualified pool of candidates by a committee of faculty and honors students. He has been recognized by faculty and students as one of the top teachers and scholars on campus. He is an excellent role model for our students.”
For more information on the Honors Program, go to the Honors website at http://www.clayton.edu/honorsprogram/home.
Grants Management Monthly Newsletters On-line
The Grant & Contract Programs Office monthly newsletters and quarterly notices of funding opportunities can be found at http://www.clayton.edu/grantcontractprograms/newsletters.
April’s newsletter features General Tips for Writing Proposals: Writing the Problem Statement/Statement of Need; Contractual Commitments: Cash Match vs. In-Kind Support; and Research Spotlight: Dr. Jonathan Lyon, Department of Natural Sciences, College of Arts & Sciences. Highlights from the March newsletter include Managing a Grant Through the 2013 Fiscal Year-End Deadlines and Top Ten Errors Proposal Teams Make.
If you would like to request a topic for coverage in upcoming issues of the Grants Management Monthly Newsletter, contact RhondaGibson@clayton.edu.
Clayton State Named One of the Top 100 Workplaces in Metro Atlanta
You may have noticed some announcements of how, for the second year in a row, Clayton State was identified as one of the top 100 places to work in Metro Atlanta. Details of the award processes and the company of other award recipients we keep can be found at the following link:
It’s you who make this a great place to work. It likely also reflects to some extent conditions described by Teresa Amabile, a Harvard Business School professor,” The single most important thing we can do on any given day is the perception that we are making progress on meaningful work.” And there are few tasks more meaningful than making a difference in the lives of our students, and in the success of the communities we serve. And so, to each of you I say, thanks.
The description of the process for identifying the recognized organizations concluded with the following: “So there you have it. If you are listed on these pages, it’s a pretty big deal. And this publication has one purpose: To recognize and celebrate with the companies that should be considered the best metro Atlanta has to offer. Enjoy.”
Last year, we celebrated as a campus for receiving this recognition. We will do so again this year. We will be seeking volunteers from across campus to help plan for such a celebration. But in the meantime, as we come to the end of an incredibly busy second semester, I want to say thanks for all you do for making this such a great place to work.
Dr. Robert Vaughan Named Dean of the Graduate School
If you will recall, we combined the position of the dean of the graduate school with the position of associate vice president for academic affairs more than a year ago as part of the general cost saving and consolidation efforts consistent with those throughout the University System.
As this year came to a close I assessed the situation and found that we can continue with this structure for the short term. The graduate school is a bit too big to simply be a faculty member’s add-on job, and yet still too small to warrant the creation of yet another administrative position.
Therefore, I would like to remove the word “interim” from Dr. Robert Vaughan’s title and simply re-title his position as Dean of the Graduate School. He has done a fine job and will now be empowered a little more to explore new paths of development.
I wish to express my thanks, as I know Dr. Vaughan would also, to Dr. Tom McIlwain and Dr. Gwen Harold for their previous work in the history and development of the school bringing it to its current level of quality.
“Like” the Wellness Council Facebook Page
Feel free to “like” the newest version of the Wellness Council’s Facebook page, and share it with your co-workers.
Also, if there are any individuals within their respective departments who would like to be able to post as the Wellness Council, please have them e-mail Lisa Williamson at email@example.com so she can add them as an administrators.
Revision to Campus Parking Rules
To clarify campus parking rules for motorcycles, section two in the parking rules and regulations is being revised as reflected below.
1. Drivers operating vehicles on Clayton State property must have a valid driver's license and proper vehicle insurance as required by law.
2. All motorized vehicles operated anytime on campus by students, employees, and concessionaires must be properly registered and properly display a Clayton State University parking permit. Motorcycles are included in the registration requirement and should have a parking permit displayed if practical. However, if not practical to display based on design of the motorcycle, permit should be maintained by owner/operator. Also, if designated motorcycle parking space(s) on campus is unavailable, owner/operator must park in an appropriate parking space for his/her University status, e.g. student or faculty/staff.
3. Each student's motor vehicle must be registered by the second week of classes, starting the initial semester it is to be operated on campus. If purchased at a later time, it must be registered with the Parking Services Office by the next business day.
4. Each employee's motor vehicle must be registered with the Parking Services Office within one week of employment date or, if a motor vehicle is on campus at a later time, it must be registered by the next business day.
5. Vehicles may be registered by the owner and/or authorized operator of the vehicle.
6. The Parking Services Office must be notified the next business day of any change in ownership or license tag number of any vehicle registered for operation on campus.
7. Anyone registering a motor vehicle may be required to furnish all or part of the following information before a permit is issued:
· Vehicle make, model, year;
· Vehicle color;
· License plate number;
· Home address, telephone number;
· Owner's name and address (if different from operator);
Public Safety Announcement
Clayton State University is proud and encouraged by its record of safety and security on campus. In order for us to maintain and improve upon this type of environment it takes our community of students, staff and faculty working together and therefore the Public Safety Department offers the following reminders:
In recent weeks there have been at least two reported instances where students have been solicited on campus to buy vehicles. The suspicious person usually passes out business cards or simply approaches students and asks if they need a car.
In the two reported instances the vehicles that were allegedly sold were done so under fraudulent means. Therefore, students are encouraged to immediately contact the Public Safety Department should they be approached by anyone for this type of solicitation.
Reporting a Suspicious Person or Activity
If you observe an individual engaging in any suspicious behavior or if you obtain any information regarding the commission of a crime or probability of the same, you are strongly encouraged to contact the Public Safety Department at x4050(on campus) or (678) 466-4050. Please provide full details such as: name(s) location(s), physical description, clothing and vehicle information: (i.e. make, model, year, license plate), etc.
The cooperation of the Clayton State University community is a vital part in us maintaining a safe and secure environment!
SAC Fitness Center Summer Hours Begin Monday, Apr. 29
The SAC Fitness Center will begin its summer schedule on Monday, Apr. 29. We look forward to seeing you this summer! For more information, contact Cindy Lauer at Cindylauer@clayton.edu.
Apr. 29 – June 30 (Closed May 25 – 27)
Monday – Friday, 6 a.m. – 8 p.m.
Saturday, 11 a.m. – 5 p.m.
Sunday, 2 p.m. – 8 p.m.
July 1 – Aug. 10 (Closed July 4)
Monday – Friday, 6 a.m. – 8 p.m.
Saturday and Sunday, noon – 5 p.m.
Employment Eligibility Verification Form I-9
Beginning May 1, 2013 hiring managers must use the new version of the I-9 form for all new hires. As a best practice, managers must use the newly revised new hire packets.
These new hire packets are available in print at the Department of Human Resources or electronically by clicking this link: New Hire Packets. Many of the documents have been changed to reflect new standards. The new forms can be completed online and downloaded then returned to Human Resources.
Please discard all copies and discontinue use of the previous new hire packet or respective associated forms, as Human Resources will not be able to accept them after Apr. 30, 2013.
Thank you for your cooperation in helping us remain compliant.
Clayton State University New Hire Packets
U.S. Citizenship and Immigration Services – New I-9 Announcement
Call for Presenters: Freshman Premiere II Orientation
The Office of Orientation & New Student Programs is looking for faculty, staff, and student organizations to present during our Freshman Premiere II extended orientation program.
Freshman Premiere II is part two of the freshman students’ orientation program. During this time the freshman students participate in move-in at Laker Hall, New Student Convocation, and A Party for Good. This year’s program will allow for freshman students who participated in Freshman Premiere I during the summer to experience workshops that provide information that will assist them in their transition from high school to Clayton State.
For directions on how to submit a program proposals to present during Freshman Premiere II visit http://www.clayton.edu/orientation/home or contact the Office of Orientation & New Student Programs at (678) 466-5443.
As you know, LANDesk is the an application that allows you to keep your computer secure, get self service software installations, and get a higher level of support when you can’t bring your computer to the HUB.
Thanks to a recent upgrade, LANDesk has become more useful. The new LANDesk system will go online on May 8. Here are some of the newer features available in the upgrade…
More control with additional Antivirus options
Better off-campus software installation options
Remote control for HUB troubleshooting improvements
As of May 1, all students will be able to upgrade the LANDesk agent on their personal computer via the HUB's tab on the SWAN. It's important to understand that if you desire to continue receiving off campus services, you will need to upgrade your LANDesk agent as of May 8.
Faculty and staff computers will automatically update to the latest LANDesk agent.
For more information on LANDesk, please visit the HUB's LANDesk page.
As part of the recent Avaya upgrade on Apr. 11, the campus voicemail system was upgraded. During the upgrade, the new server would not load the backed up data without corrupting the new system. Based on recommendations of the vendor, Network and Enterprise Services decided the best long-term course of action would be to not corrupt the new voicemail server.
As the server is new, it has no greetings (outgoing messages) on it. We did not want to surprise the campus by having their outgoing greetings suddenly missing on Friday morning. Instead, we will give the campus time to re-record their greetings on the new server before it goes live.
During this period we will not be making any changes to the old system (i.e. new voicemail boxes). We do apologize for the inconvenience while we transition from old to new.
After one week, on Apr. 25, we will switch to the new server. Any mailbox which has not been setup at this time will have the default greeting, and the computer will try to pronounce your name or department name.
How to create a new greeting on the new voice mail server:
· Dial 5995
· Your department will be sent a temporary passcode to login the first time
· You will be required to change your passcode
· You will be given the option to record a greeting. If you do not create one, the computer will announce your name to callers.
Switchover to new server:
· Early on Apr. 25 we will switch the active voicemail to the new server
· 5999 will remain the number to access your voicemail box (this will not change)
How to retrieve messages from old voice mail server:
· To retrieve messages from the old server after Apr. 25, the access number will be 5995
· You will have two weeks to retrieve all messages before the old server is taken offline on May 10
Documentation, including a quick wallet guide to voicemail, can be found at
Rosalynn Gresham’s Fundraising Website
As a follow-up to last week’s Transplant Awareness Event, Laker Lines and Dr. Sarah Stein would like to remind the campus of student Rosalynn Gresham’s fundraising website – part of her efforts to obtain a kidney transplant.
Her direct site information is at http://www.giveforward.com/fundraiser/pth1/newlifenewbeginnings
. Or, you just go to www.givefoward.com
and then in the "find fundraiser" section type in New Life New Beginnings.
Loch Shop Stocking Limited Edition Elite 8 & Peach Belt Champion T-Shirts
Clayton State University’s The Loch Shop is stocking a combination Elite 8 and Peach Belt Champion women’s basketball t-shirt in both male and female cuts. The designs by Shirt Designs are made by Russell Athletic. There will only be 72 shirts available in each style.
Led by first team All-American and Ellenwood’s own Drameka Griggs, the Lakers finished the 2012/2013 season 32-1 and ranked fifth in the nation after spending a month as the top-ranked and only undefeated team in NCAA Division II.
New from The Loch Shop
Apple education pricing is a great way for college students, parents buying for a college student, faculty and staff to purchase Mac computers, Apple software, and select accessories at special prices. Follow this link to find some of your favorite Apple products and start saving – go to http://www.ishoplochshop.com/site_apple.asp
Just in time for graduation — Clayton State alumni polos are now available as part of Polopallooza. There is no better way to show your new alumni status than a polo for $9.99. White, Blue, Orange and Tan — we’ve got the color you are looking for so come by and pick up your alumni polo before graduation.
Clayton State Water Bottles on Sale in The Loch Shop
The Loch Shop is offering Clayton State Water Bottles for the reduced price of $3. These refillable water bottles are a great way to reduce the number of bottles thrown away while showing your school pride! We have limited quantities, so come pick up your water bottle today!
Polopalooza and Sweats Sale at the Loch Shop
It’s Polopalooza at the Loch Shop – all Clayton State polos are now $9.99! We have a full sizes range from XS to 5XL in white, blue, orange and grey in multiple styles.
Also, never let them see you sweat! All sweatshirts and sweatpants are on sale. Look for spring colors… yellow tags $10, pink tags $15, and green tags $20.
We also have discounted Bargain Books to under $3 a book and selected Boots products are on sale from $4 to $8. While supplies last, so hurry in and grab yours today.
Georgia Department of Revenue Changes
Effective immediately – The Georgia Department of Revenue has revised the Georgia Form G-4 (Employee’s Withholding Allowance Certificate) for 2013. This change reduces the maximum number of allowances from two to one for the following selections:
· B. Married Filing Joint, both spouses working
· D. Married Filing Separate
· E. Head of Household
Because of this revision, the calculation method used to determine the amount of State of Georgia Income tax to withhold from some employee payments has changed. This change will not impact everyone, but may result in a small change for those employees who claim certain Married statuses and Head of Household statuses.
What change will you see on your paychecks?
Employees who currently claim marital status B, D or E with zero allowances will not see a change in the withholding from their paycheck.
Employees who currently claim marital status B, D or E with one allowance will see a small reduction in their Georgia withholding, thus a small increase in their take home pay.
Employees who currently claim marital status B, D or E with two allowances will see a small increase in their Georgia withholding, thus a small decrease in their take home pay.
What action should be taken by Employee?
Employees that currently claim the impacted statuses (B, D or E) should complete a new Georgia G-4 withholding form
Fiscal Year End 2013 Deadlines
Purchase Requisitions Submitted to Procurement Services:
P-Card Cutoff Dates:
• May 6, 2013 Last day to use the P-card so the purchases will be posted to the May 2013 Visa statement (received in June). Any purchases on future statements will be charged to fiscal year 2014.
Budget Amendment Requests:
• May 10, 2013 All budget amendments for FY 2013 submitted to Scott McElroy.
Check Request and Travel Reimbursement Deadlines:
• June 1, 2013 Last day the Travel and Expense module will be available for reimbursement requests for fiscal year 2013.
• May 1, 2013 Last day to submit all check requests with appropriate documentation for FY2013 for funds 10000, 10500 and 10600.
• June 14, 2013 Last day to submit a request to transfer costs between E & G and Sponsored.
• June 14, 2013 Last day to submit a request to correction to a charge posted against your budget.
Any questions, please contact Marcia Jones at firstname.lastname@example.org or ext. 4280.