Volume 9, #55
New in this Issue
GALILEO Password Changes
In the past Dr. Gordon Baker has sent the GALILEO password each time it has changed at the beginning of a semester. This semester has an improved method for accessing Library resources from off campus locations using only your SWAN credentials.
To access our subscription-based content which is only available to authorized users, it is recommended for researchers to begin their online searches from (1) a library webpage, (2) LibGuides, (3) the Clayton State Catalog or (4) shared permalinks with our EZproxy prefix (http://ezproxy.clayton.edu:2048/login?url=).
When you start your research from an off campus location using one of these access methods you will be asked to sign in using your SWAN username and password.
Once you have initiated a search from one of the library access points described above and been authenticated, you will remain signed in as long as you do not close your browser. You will not be asked to sign in again for most searches.
You may want to review the Off-Campus Access to Electronic Resources guide for more details.
Should you need it, the GALILEO password is still available. Instructions for how to retrieve the current GALILEO password can also be found in the Off-Campus Access to Electronic Resources guide.
Biweekly Payroll Reminder
Notice to all employees and managers/supervisors:
Due to the Memorial Day holiday, approvals of all biweekly time must be estimated and approved by 6 p.m., Wednesday, May 21, for the payroll ending on May 23.
May 22 and May 23 must be estimated. Please submit a paper time sheet if any corrections to the estimated time need to be made. Corrections will be processed on the following payroll.
If you have any questions, including password resets, while attempting to approve or update a time card, please contact our SSC Customer Support Team at 1-855-214-2644.
All Auxiliary Services Locations Closed for Memorial Day Weekend
The Loch Shop, LakerCard Center, and all dining locations will be closed Monday, May 26, in observance of Memorial Day. On Tuesday, May 27, the Loch Shop, LakerCard Center, and Jazzman’s will open at 8 a.m. Subconnection will open at 10:30 a.m. and Pizza Hut will open at 11 a.m.
Department of Athletics Golf Tournament, May 30
The Clayton State Department of Athletics Scramble Golf Tournament will be held on Friday, May 30 at Crystal Lake Golf and Country Club, 100 Crystal Lake Blvd., Hampton, Ga.
Registration is at 10:30 a.m., with a Shotgun Start at 11 a.m. The Awards Ceremony will by at 4:30 p.m. Team registration (which includes lunch and two door prize tickets per person) is $400, with individual registration $125. However, for individual Clayton State faculty and staff, there’s a 50 percent discount to register if you sign up by Friday, May 23.
Go to https://claytonstate.qualtrics.com/SE/?SID=SV_ebVmqTJZHr9HkjP to register, or if you’re interested in being a sponsor for the tournament.
Professional Development Opportunities for You!
Clayton State University Center for Continuing Education invites you to join us for professional development this summer! Learn something you can use now. We have instructor led and online courses that will help you learn new skills or enhance your current talents. Not only will you gain new knowledge, but you will learn how to apply it in your world. Please check out our website at www.clayton.edu/conted or by going to http://issuu.com/claytonce/docs/csu_sum14_web.
Do not forget to take advantage of our Staff Development policy and only pay the associated Staff Development Fee. Please see the attached Staff Development Form. You may call Stephanie Cook at (678) 466-5118 to check on the discounted Staff Development Fee for the course of your choice.
Monthly Payroll Reminder
Notice to all employees and managers/supervisors:
ADP E-time approvals of all monthly time must be approved by 6 p.m., Tuesday, May 20 for the payroll ending on May 31.
Any monthly time taken after approval on May 20 will need to be reported on the monthly record of leave form located on the payroll web site listed below.
If you have any questions, including password resets, while attempting to approve or update a time card, please contact our SSC Customer Support Team at 1-855-214-2644.
Auxiliary Services Semester Break Hours
During the semester break, the units of Auxiliary Services will have the following operating hours:
Loch Shop/LakerCard Center – May 13 – May 20
Monday – Thursday: 8 a.m. – 5 p.m.
Friday: 8 a.m. – 3:30 p.m.
Dining Services – May 13 – May 27
Monday – Friday: 8 a.m. – 2 p.m.
Monday – Friday: 11 a.m. – 2 p.m.
All other dining locations will be closed during the semester break.
Bookstore Bucks Dates for Summer 2014
Bookstore Bucks (formerly Financial Aid Book Money) will be available May 21 to May 31, 2014. Up to $1,000 of your unused Financial Aid will be automatically deposited in your Bookstore Bucks account on May 21 for you to purchase anything in the Loch Shop.
Remember… your LakerCard is required for all purchases! After May 31, any unused Bookstore Bucks are returned to your student account and refunded around the second week of June based on your refund preference through Higher One.
Loch Shop and LakerCard Center Hours During Bookstore Bucks, May 21 to May 31
The Loch Shop and LakerCard Center will have the following operating hours during Bookstore Bucks:
- May 21-22: 8 a.m. – 7 p.m.
- May 23: 8am – 3:30 p.m.
- May 24-26: CLOSED for Memorial Day Weekend
- May 27: 8 a.m. – 8 p.m.
- May 28: 8 a.m. – 8 p.m.
- May 29: 8 a.m. – 8 p.m.
- May 30: 8 a.m. – 3:30 p.m.
- May 31: 10 a.m. – 2 p.m. (last day for Bookstore Bucks and refunds)
Regular summer hours resume Monday, June 2.
Honoring Cindy Lauer, May 22
For the past 17 years, Cindy Lauer has epitomized fitness at Clayton State, a run stretching from the fabled SmartBodies in the old dance studio of the Athletics Center (bet you didn’t know the present basketball office suite was a dance studio at one time…) to the Fitness Center in the Student Activities Center.
So, now is the time to join the Division of Student Affairs, on Thursday, May 22, to honor Cindy Lauer on the occasion of her retirement after 17 years of dedicated service to Clayton State University. Her reception will be from 2 p.m. to 3:30 p.m. in the Student Activities Center (SAC) Laker Lounge.
“Ask Clark” from Clayton State, May 23
Clark Howard’s WSB-TV special on “Life After Graduation,” filmed in the Atrium of the Downs Center on Thursday, May 1, will air on WSB on Friday, May 23 at 8 p.m.
CPR Classes Offered in UHS
University Health Services is now offering American Heart Association CPR classes to all Clayton State students, faculty and staff.
Our first class will be held on Thursday, May 29, from 8:30 a.m. to 12:30 p.m., in the University Health Services classroom, located in the 1000 Building of Clayton Station.
This class is designed to teach basic life support for healthcare providers and is required for all nursing and dental hygiene students; participants who successfully complete the class will receive a two-year certification card. Cost of the class is $50. Student manuals are available for purchase, if desired, at UHS for $15; manuals will be available to use during the class but must remain in UHS if not purchased separately.
Additional classes will be scheduled soon. Please email Kristen Cranford at email@example.com to register or for more information.
Clayton State Schedules Information Sessions for Digital Film Technician I and II
Lights! Camera! Action! The Clayton State University Division of Continuing Education is gearing up for its second round of information sessions and classes for Digital Film Technician Training I and II.
The highly-successful first set of Film Tech I courses, taught by long-time digital film industry expert Barton Bond, have been playing to full houses of 40+ students each since February. With the next round of classes due to start in June, the next information session will be held on Saturday, May 31, also from 10 a.m. to noon, in the Harry S. Downs Center on the Clayton State main campus in Morrow. The third session will be on Saturday, July 12, from 1 p.m. to 3 p.m., also in the Downs Center.
Clayton State Reschedules Hall of Fame Induction Ceremony for May 30
The Clayton State Department of Athletics has announced the rescheduling of the department’s initial Hall of Fame induction ceremony for Friday, May 30.
The ceremony was originally scheduled for Feb. 14, but had to be postponed due to inclement weather. For the rescheduled event, there will be a change of venue as the Hall of Fame Dinner and induction ceremony will be held at Crystal Lake Golf and Country Club in Hampton, Ga.
The event will begin with dinner at 7 p.m., followed by the induction ceremony. In addition to the Hall of Fame event, the Department of Athletics is also sponsoring a golf tournament earlier in the day at Crystal Lake.
The tournament will be open to all supporters of Clayton State Athletics. Check-in for the tournament will be at 10:30 a.m., with a shot-gun start at 11 a.m. The cost of the tournament is $100 per person or $400 for a four-person team.
Participants of the golf tournament are also invited to attend the Hall of Fame event later that evening. Proceeds from the tournament will benefit the Clayton State Department of Athletics. To register for the tournament, please call (678) 466-4678.
The Hall of Fame Class of 2014 includes: Mason Barfield, Alex Dowling, Carlos Head and Nkiru Okosieme.
Make the Dream Real: Degree Completion Open House, June 3
Perhaps you have a friend, relative, or co-worker who could benefit from attending the Degree Completion Open House, which is designed to provide information and on-site services to residents in the local community who have already earned college credit and are now ready to finish their college degree.
The Clayton State Degree Completion Open House is on Tuesday, June 3, between 5 p.m. and 8 p.m., in the Harry S. Downs Center.
Clayton State Athletics Ready to Kickoff 2014 Summer Youth Athletic Camps
The Clayton State Department of Athletics is preparing to kick-off its 2014 summer youth athletic camp schedule.
The first series of camps will begin the week of June 2. All camps are held on the campus of Clayton State University. The department offers athletic camps for boys and girls in the following sports: soccer, basketball, tennis, speed development and a general sports activities camp.
The week-long camps are offered to youth ages six-to-17 years-old and run from 9 a.m. to 4 p.m. Half-day camps are also available either in the morning or in the afternoon. Campers may also choose to combine two different half-day camps if they wish.
Cost of the full-day camp is $125 and for a half-day is $65. To register online or print out a registration form, please visit http://www.claytonstatesports.com/summer_camps/index.
Clayton State’s athletic camps are designed to provide the highest quality instruction in a safe, fun, and socially-enriching environment. The primary goal is for all campers to enjoy themselves while also learning and improving their skills.
Daily activities are led by Clayton State head coaches and focus on character building aspects of each individual sport, including self-esteem, discipline and responsibility. The camps combine small group instruction as well as game play to ensure development of fundamental skills and game knowledge.
For more information, contact the Clayton State Athletic Department at (678) 466-4678.
Spivey Hall First World Music Festival, Starting June 4
Clayton State University’s Spivey Hall (www.spiveyhall.org), the Southeast’s premier recital hall renowned internationally for its superior acoustics and the excellence of its classical, jazz and world music artists, has announced details of its 2014 summer education programming.
In addition to its summer camp (http://www.spiveyhall.org/educational-programs/summercamp/), this year scheduled for June 9 to June 13, Spivey Hall will launch its first Summer World Music Festival (http://www.spiveyhall.org/educational-programs/spivey-hall-summer-world-music-festival/) including seven performances by various global artists over eight weeks in June and July 2014.
Spivey’s Summer World Music Festival will include seven performances in June and July; concerts will take place in Spivey Hall on Wednesday mornings at 11:15 a.m. Each week will present an instrumental or vocal artist or ensemble performing music that represents different regions and cultures around the world. The current schedule is as follows:
Wednesday, June 4
Wednesday, June 18
Ustad Shafaat Khan
Sitar and Tabla
Wednesday, June 25
Wednesday, July 2
Red, White and Bluegrass
Wednesday, July 9
The Celtic Company
A Do Irish Ensemble
Wednesday, July 16
Wednesday, July 23
The Summer World Music Festival is presented as part of Spivey Hall’s Young People’s Concerts, providing individuals of all ages access to outstanding live performances. Artists featured during the Summer World Music Festival will provide study guides in advance of their performance that meet Georgia Performance Standards for curriculum connections in world history, geography, and music.
The Spivey Hall Summer World Music Festival is supported in part by the Georgia Council for the Arts through the appropriations of the Georgia General Assembly. GCA also receives support from its partner agency, the National Endowment for the Arts.
Tickets for Spivey Hall’s Summer World Music Festival are priced at $2 per concert and are available for purchase now at http://www.spiveyhall.org/educational-programs/program-registration/.
Spivey Hall Summer Music Camp, June 9 to June 13
Spivey Hall’s Sixth Annual Summer Music Camp is a week-long day camp for students entering fourth to seventh grades, scheduled for June 9 to June13. While the camp is based on choral singing, it strives to give campers a broad range of musical experiences throughout the week. This year, the program adds two new breakout sessions: music technology and drama. These sessions join past favorites including piano lab, tone-chimes, guitar, folk dancing and percussion ensemble. Each camper will also be given the opportunity to receive a private coaching either in voice or a solo string instrument.
Campers will rehearse throughout the week and then share what they’ve learned during a demonstration concert on Friday, June 13 at 2:30 p.m. Craig Hurley, director, and Marcena Kinney, accompanist, of the Spivey Hall Young Artists, will lead the team which includes Dr. David Hirschorn, a 24-year guitar and choral teacher, and music specialist Betsy Swanson, along with several Spivey Hall Children’s Choir members acting as counselors.
Registration for Spivey Hall’s Annual Summer Camp is available online at http://www.spiveyhall.org/educational-programs/summercamp/. Registration is $150 by June 5; and $175 after June 5. Multi-child discounts are available.
Chancellor's Service Excellence Awards, Nominations Due by July 1
The University System of Georgia’s Chancellor's Service Excellence Awards are back this year with a few program changes.
Previously the Chancellor’s Customer Service Awards, they are now the Service Excellence Awards because this title captures the broader definition that is intended by the program. Basically, Service Excellence is what we do every day by facilitating excellence in teaching and contributing to a nurturing learning environment.
Also, the university representatives are now called Service Excellence Ambassadors instead of Customer Service Champions. The program is also broader in scope, as shown by the following eight award categories:
Service Excellence Award – Outstanding Individual
Service Excellence Award – Outstanding Team
Service Excellence Award – Outstanding Leader (Administrator level)
Outstanding Process Improvement Award: Increase Service to Students
Outstanding Process Improvement Award: Increase Effectiveness and Efficiency
Front Desk Support Excellence Award
Outstanding Institution of the Year and President
Service Excellence Ambassador of the Year
The program promotes initiatives that unite the System in service and quality. These initiatives focus on the effective and efficient use of resources to support the success of our students, faculty, staff, and communities. The program also provides a closer connection to meeting the needs of higher education and the USG’s goals to enhance retention, progression, and graduation rates.
The deadline for nominations is July 1, 2014. To submit a nomination, please use the online form at: http://www.usg.edu/service_excellence/recognition_programs. This website will also provide you with more information about the Service Excellence Program, as well as useful tips on "writing an award winning nomination." Clayton State’s Service Excellence Ambassador, Carolina Amero, is also available to answer any questions and assist you with the nominations process.
Save the Date, New Student Convocation, Aug. 15
Faculty and staff are invited to participate in the Ninth Annual New Student Convocation at 10 a.m. on Friday, Aug. 15, 2014 in Spivey Hall.
The New Student Convocation is an exciting time when faculty, staff and all new students assemble to mark the beginning of a new academic year. New Student Convocation is a formal ceremony intended to inspire, motivate and officially welcome our new students. President Dr. Thomas J. Hynes, Jr., will offer encouraging words to incoming students and the campus community during the ceremony.
Regalia are requested for this year’s ceremony (processional participants). If you are not able to wear regalia, there will be a reserved seating location available for staff and faculty program attendees. Business professional attire is requested for non- processional participants.
Additional ceremony and RSVP information will be forthcoming, but please mark your calendars in advance! Contact: Celena Milner, Orientation & New Student Programs, (678-466-5443); firstname.lastname@example.org.
Request from Public Safety – Enter Your Number in the Text Message Data Bank
When there is an emergency situation that could impact the safety of our campus, whether it be a human threat or weather related, we send out notifications mainly by email and text message.
Since many of you probably see the text messages much quicker than the emails, it is essential that everyone who has a telephone capable of receiving text messages enter your number into the University system to ensure that you receive the messages. It is an “opt in” system, which means that you have to personally enter your number. As a reminder, the process is very easy and quick:
· Go to the Clayton State University website
· Click on the “Swan”
· Click on “My Tab”
· Scroll down to “Emergency Text Messages” and enter your telephone number and the communications carrier (e.g. Verizon, AT&T, or other)
· Then hit “Save” and you’re done.
It’s that easy, so if you haven’t already done so, please do so now, or if you have changed numbers or carriers since last entered, please update now.
Free HIV Testing Available on Mondays in UHS
University Health Services (UHS) has signed a collaborative agreement with Clayton County Board of Health (CCBOH) to offer free HIV testing on Mondays from 9 a.m. to 2:45 p.m. at the clinic through the end of 2014.
Services began May 5 and will be every other Monday until the start of fall semester. The next free testing opportunity is available on Monday May 19. Starting fall semester, free testing will be available every Monday from 9 a.m. to 2:45 p.m. through the end of December.
This is a walk-in testing opportunity; no appointments are being scheduled for the HIV testing. Anyone is eligible for this free testing through the CCBOH collaborative to include students, staff, faculty, and community members. CCBOH will make arrangements for counseling and treatment of anyone with positive results. Testing frequency is unlimited so take advantage of this opportunity while it is available on Mondays at UHS.
SAC Fitness Center Evening Hours Reduced Starting, May 12
As final exams come to a close, the SAC Fitness Center will close at 7 p.m. beginning Monday, May 12. The weekend hours remain the same. For more information, please visit: http://www.clayton.edu/recwell/Hours
HUB Walk Up Locations Closed Until May 27
The HUB walk up locations (Service Counter and the HUB Technology Center) are closed through Monday, May 26. We will resume regular business hours on Tuesday, May 27. To receive technical support please call or email the HUB.
Clayton County Transit Feasibility Study
Clayton State students, faculty and staff; please provide your thoughts on public transit in Clayton County! The Clayton County Board of Commissioners has hired a consulting firm to conduct a transit feasibility study, and they need your feedback on this important issue. The study will be asking the following questions:
- Is transit service feasible in Clayton County?
- If feasible, what types of services should be offered?
- Where should transit operate?
- How should transit be funded?
To assist in the preparation of a possible public transit plan for Clayton County, please take the survey at https://www.surveymonkey.com/s/Clayton_Transit_Survey
Please also join in during the week of May 19 for public meetings on transit in Clayton County. The dates, times and locations will be posted soon at the website, www.Transit.ClaytonCountyGA.gov. Check back often to learn more about the project.
New Dream Catchers Program!
The legend of the dream catcher embodies the idea that only good dreams are filtered through the netting allowing the good to pass through the feathers to the people. Clayton State is an entire community that rallies around the individual dreams and aspirations of its people. Clayton State’s key attributes are creating an empowering experience, offering a supportive community, as well as offering inclusive diversity and an engaged, experiential preparation.
The “Dream Catchers” program allows faculty and staff to nominate a fellow colleague, themselves or even a department that really embodies one or all of the attributes. It’s a way to remind all of us what makes our university unique! We will recognize these nominations monthly and encourage all of you to tell us how dreams are made real in your area. You may submit your nomination here: http://www.clayton.edu/Brand/Dream-Catchers.
Georgia State Contracts for SHI International
The following is a full list of SHI’s Georgia Statewide Software and Hardware Contracts.
Statewide Contract for Software — Microsoft, End User and Enterprise SWC99999-SPD-SPD0000060-0003
Over 2000+ Software Manufacturers
HP — Servers/Storage, Printing and Personal Systems SHI HP ID#10026059
SWC99999-SPD-T20120702-0003 — Printing and Personal Systems
SWC90813-04 — Servers/Storage
Cisco Networking SWC99999-SPD-T20120501-0006
Aerohive SWC 99999-SPD-T20120501-0001
Lenovo Personal Systems SWC99999-SPD-T20120702-0005
Microsoft Security Updates
A serious vulnerability to Microsoft’s Internet Explorer (IE) was recently discovered. Microsoft has released a fix for Internet Explorer for Windows XP, Windows 7, and Windows 8.
You should check your computers to see if automatic update is turned on, and that the patch has been applied.
For faculty and staff using university owned desktops and laptops with LANDesk installed, the updates should automatically run. However, you should reboot your computer to ensure that the update has been installed on the computer.
We urge all Windows users to install updates through the Windows Update application if the update is not automatic. Be certain to select the updates pertaining to Internet Explorer if they are not already checked. This addresses an important vulnerability found in Internet Explorer.
For student owned computers, we urge all Windows users to install updates through the Windows Update application as soon as possible. Please ensure that you install all “important updates”, as there may be several updates required to patch this vulnerability. Once the updates are complete, Internet Explorer will function at its normal level of security. In addition, for further security, it may be wise to install and use either Google's Chrome or Firefox instead of Internet Explorer for your home computer.
If you are unfamiliar with Windows Update, the instructions are below:
General Windows updates info
Windows 7 specific updates
If you are unsure if your Clayton State-owned desktop or laptop has been updated with the latest Internet Explorer update or for more information, please contact the HUB.
Continued Migration to the Exchange 2013 E-mail System
Beginning the week of June 9, the OITS messaging team will begin moving all shared mailboxes to the new Exchange 2013 e-mail servers. Shared mailboxes are mailboxes that are used by more than one person such as Campus Life, Human Resources and The Loch Shop. If you have requested a shared mailbox within the last month, that shared mailbox is already on the new system.
If you use POP or IMAP to access a shared mailbox, that will no longer work after the upgrade. POP and IMAP are not supported on this new system.
Basically, you might have to restart your Outlook at some point during that week if you are using a shared mailbox. Other than that, you shouldn’t notice much of a difference. Please let Roger Poore know if you have any questions or concerns.
Fiscal Year End 2014 Deadlines
Check Request and Travel Reimbursement Deadlines:
¨ June 2, 2014 Last day the Travel and Expense module will be available for reimbursement requests for FY 2014.
¨ June 13, 2014 Last day to submit a request to transfer costs between E & G and Sponsored.
¨ June 13, 2014 Last day to submit a request to correct a charge posted against your budget.
Any questions, please contact Marcia Jones at email@example.com or ext. 4280