Volume 9, #5
New in this Issue
I Love a (Homecoming) Parade!
It’s almost time for Clayton State’s annual Homecoming celebration and planning is in full swing… most notably for round two of last year’s biggest success – the Homecoming Parade.
We invite you join in the celebration and participate in the 2014 Clayton State University Homecoming Parade. The parade will start at 10 a.m. on Saturday, Feb. 15, 2014. It will begin at the Morrow Municipal Complex and will travel northbound on Highway 54 (Jonesboro Road) and enter the campus at Clayton State Boulevard.
To register a unit in the parade, please complete the form found on the Homecoming website (www.clayton.edu/homecoming) and submit it no later than Wednesday, Feb. 5, 2014.
Headphone Deal of the Year at The Loch Shop
It’s only January, but The Loch Shop already has the deal of the year for headphones.
It’s a “Beginning of the Semester” deal for both students and faculty/staff. The Loch Shop was able to secure 100 pair of SMS Street by 50 Cent over the ear headphones at an incredible price. Normally, these headphones are $249.99, but they are currently on sale in The Loch Shop for $99.99.
Once they’re gone, they are gone! Their quality rivals Beats by Dre and Bose headphones.
Clayton State Student Academic Planners Available, Jan. 14 and Jan. 15
You must present your current Laker ID card in order to pick up a planner. (One planner per student and planners are on a first-come, first-serve basis.) You may pick up a copy of the planner at the following locations:
Main Campus Daytime Students:
Tuesday, Jan. 14:
Student Activities Center – Ste. 223 from 11 a.m. to 1 p.m.
James M. Baker University Center Information Desk -- 1 p.m. to 2 p.m.
Wednesday, Jan. 15:
Student Activities Center – Ste. 223 from 11 a.m. to 1 p.m.
James M. Baker University Center Information Desk -- 1 p.m. to 2 p.m.
Main Campus Evening Students:
Tuesday, Jan. 14, at the James M. Baker University Center Information Desk, from 4 p.m. to 6 p.m.
Wednesday, Jan. 15, at the James M. Baker University Center Information Desk from, 4 p.m. to 6 p.m.
Clayton State – Fayette Students:
Please check with the front desk area at the Clayton State – Fayette location, beginning Thursday, Jan. 16.
Biweekly Payroll Reminder
Notice to all employees and managers/supervisors:
Due to the Martin Luther King holiday, approvals of all biweekly time must be estimated and approved by 6 p.m., Wednesday, Jan. 15, for the payroll ending on Jan. 17.
Jan. 16 and Jan. 17 must be estimated. Please submit a paper timesheet if any corrections to the estimated time need to be made. Corrections will be processed on the following payroll.
If you have any questions, including password resets, while attempting to approve or update a time card, please contact our SSC Customer Support Team at 1-855-214-2644.
Calendar Year 2013 Annual Staff Performance Evaluations
This year, performance reviews for Calendar Year 2013 (Jan. 1 through Dec. 31, 2013) must be completed and the form submitted electronically with appropriate employee, supervisor (evaluator) and reviewer signatures to the Human Resources Department (HumanResources@clayton.edu) by Mar. 17, 2014. Please keep in mind there may be an earlier deadline within your area to allow for the department or division heads to review.
Anyone hired prior to Aug. 1, 2013 must have a 2013 annual evaluation completed by Mar. 17, 2014. Employees hired on or after Aug. 1, 2013 should be reviewed at the end of the first six months of their employment.
To make it easier for you to conduct the performance review, you may wish to use the previous Performance Evaluation you completed for CY 2012, and use it by making changes to it for 2013. You may use these same forms, just label them 2013.
On the Human Resources website located under Performance Management Forms (http://www.clayton.edu/human-resources/Forms/Performance-Management-Forms), you will find the necessary forms and information to conduct the evaluation. Performance evaluation templates for Staff (Administrator and General Staff) may also be found there.
If you have questions, please feel free to contact Human Resources at (678) 466-4230.
Dining Services Resumes Normal Hours, Jan. 13
During the semester break, Jazzman’s and Subconnection will be open to serve you. Beginning Monday, Jan. 13, all dining locations, including the Lakeside Dining Hall, will resume their normal spring semester operating hours.
University Health Services Now at Clayton Station
As of Monday, Jan. 13, University Health Services (UHS) will be open in its new location at Clayton Station on the main level of the 1000 Building. All telephone contact information will remain the same. As always, UHS is available for the healthcare needs of students, faculty and staff.
Spring Group Exercise Classes
For those of you who enjoy the Recreation and Wellness group exercise classes, Lisa Williamson has comprised an excellent schedule for the spring semester that will being on Jan. 13. Please note that there is also a F.A.S. Track schedule in which the classes are only 30 minutes in length! Now you have no excuse to skip class! Check out all the great classes at: http://www.clayton.edu/recwell/Fitness-Center/Group-Exercise.
Ask Me! Returns
Ask Me! – which is sponsored by the Clayton State University Customer Service Program and the Clayton State Office of Auxiliary Services — will once again be making dreams real and helping to welcome newcomers to the University for the start of the spring semester.
The dates for the Spring Ask Me! are; Friday, Jan. 10, 8 a.m. to 4 p.m., Monday, Jan. 13, 8 a.m. to 5 p.m., and Tuesday, Jan. 14, 8 a.m. to 5 p.m.
The Ask Me table will be set up on Main Street in the James M. Baker University Center.
Ask Me! is designed to help welcome newcomers and returners to the University during the start of each semester. The program features welcome tents and student volunteers wearing bright orange Ask Me! T-shirts. Volunteers are positioned in high-traffic areas all around the campus to help welcome students, answer questions, and to point people in the right direction.
The Loch Shop at Clayton State – Fayette, Jan. 14 and Jan. 15
The Loch Shop will offer limited bookstore services at Clayton State – Fayette next Tuesday, Jan. 14 and Wednesday, Jan.15, from 10 a.m. to 4 p.m.
Some books will be on-hand for many of the specific classes being held at Clayton State — Fayette, along with some other items. The Loch Shop staff will also be at Clayton State – Fayette to assist students in placing online orders if necessary.
Dental Hygiene Clinic Parking Resumes Jan. 15
The Dental Hygiene Department has advised that the Dental Hygiene Clinic will resume seeing patients next Wednesday, Jan. 15. Only persons with scheduled appointments should park in their designated area of Lot G beginning on that date. All others are subject to being issued citations.
Clayton State’s Welcome Back Week, "Breaking the Ice," Won’t Break Any (Real) Ice on Jan. 16
Clayton State University’s bi-annual Welcome Back Week provides the opportunity to assist new and returning students with getting acclimated to the Clayton State campus, community and resources. The January 2014 Welcome Back Week – known as Breaking the Ice – will also provide the public with a chance to, if not break the ice, at least try ice skating (of a fashion.)
On Thursday, Jan. 16, on the “Green” of the Clayton State Student Activities Center, the Clayton State Campus Events Council will present ice skating from 6 p.m. to 10 p.m. Now, as Assistant Director of Campus Life Atawanna Royal has noted, if this event had been held this past week, well, real ice could have been used.
Since another week with temperatures in the single digits seems unlikely, Royal explains that there will be a synthetic ice skating rink, real ice skates, music, lights and hot chocolate to keep everyone warm. The event is open to Clayton State students, faculty, staff and the community. Clayton State students skate for free and everyone else can skate for just $5.
Loch Shop and LakerCard Center Hours During Bookstore Bucks, Jan. 6 to Jan. 22
The Loch Shop and LakerCard Center will have the following operating hours during Bookstore Bucks:
Jan. 6 – Jan. 9: 8 a.m. – 6 p.m.
Jan. 10: 8 a.m. – 3:30 p.m.
Jan. 11: 9 a.m. – 3 p.m.
Jan. 13 – Jan.16: 8 a.m. – 8 p.m.
Jan. 17: 8 a.m. – 3:30 p.m.
Jan. 18: 10 a.m. – 2 p.m. (last day for refunds/exchanges)
Jan. 20: CLOSED for MLK Day
Jan. 21: Resume normal spring semester hours
Jan. 22: Last day of Bookstore Bucks for Spring 2014
Bookstore Bucks Start Jan. 6
Bookstore Bucks (formerly Financial Aid Book Money) will be available from Jan. 6 to Jan. 22, 2014. Up to $1,000 of your unused Financial Aid will automatically be deposited in your Bookstore Bucks account on Jan. 6 for you to purchase anything in the Loch Shop.
Remember…your LakerCard is required for all purchases. After Jan. 22, any unused Bookstore Bucks are returned to your student account and refunded in late January based on your refund preference through Higher One.
STEM Faculty Training: Writing Competitive Proposals for the 2014 NSF "Improving Undergraduate STEM Education" Program
The Virtual Faculty Collaborative (AAAS, Louisiana State University, and Higher Education Services) is offering a series of Interactive Web-Based Workshops (IWBWs) on topics that are important in helping PIs prepare proposals and implement funded undergraduate science, technology, engineering, and mathematics (STEM) education projects. This educational project is funded by the National Science Foundation (NSF), through a grant from the Division of Undergraduate Education (DUE).
The IWBWs are designed to give STEM faculty members a competitive edge in writing proposals for educational research and development projects supported by the new (2014) NSF "Improving Undergraduate STEM Education" program. Program Description PD14-7513 titled Improving Undergraduate STEM Education (IUSE). Proposals are due Feb. 4.
Faculty must participate as a group in one or more of the following IWBWs which will be presented by former NSF Program Directors in the Division of Undergraduate Education. Each workshop will last for two hours. Although the focus is on STEM, all faculty members are welcome to attend the workshops. If you are interested in participating in any of the IWBW’s please contact RhondaGibson@clayton.edu or (678) 466-5053.
NSF STEM Interactive
Web-based Workshop Topic
Date and Location
Impact and Transportability
Discussion: Designing a Project for Impact and Transportability
Thursday, Jan. 9, 2 p.m. – 4 p.m.
Location: CMIS Conference Room – UC 315
Discussion: Addressing NSF’s Broader Impacts Expectations in a Project
Friday, Jan. 10, 2 p.m. – 4 p.m.
Location: CMIS Conference Room – UC 315
Discussion: Working with an Evaluator to Develop a Project Evaluation Plan
Monday, Jan. 13, 2 p.m. – 4 p.m.
Location: Provost Conference Room
Discussion: How to Incorporate Effective Strategies into an Educational Proposal
Thursday, Jan. 16, 2 p.m. – 4 p.m.
Location: CMIS Conference Room – UC 315
Goals Objectives and Evaluation Questions
Discussion: Defining Project Goals, Objectives, and Evaluation Questions
Friday, Jan. 17, 2 p.m. – 4 p.m.
Location: Provost Conference Room
Clayton State Sets Events for King Celebration 2014
The 2014 Dr. Martin Luther King, Jr., Celebration at Clayton State University begins in a little more than a month. This year’s celebration is titled: We Dream the King’s Dream.
The Annual Dr. Martin Luther King, Jr. Celebration at Clayton State University will run from Jan. 19, 2014 to Jan. 25, 2014 and is a collaborative effort between the Department of Campus Life, AmeriCorps, Diversity Education Experiences for Peers (D.E.E.P.) Educators, the Tau Epsilon Chapter of Alpha Phi Alpha Fraternity, Inc., the Sigma Sigma Chapter of Alpha Kappa Alpha Sorority, Inc., Clayton State University NAACP, Student African American Brotherhood, and Student African American Sisterhood and commemorates the life of the ultimate dreamer of the 20th Century, Dr. Martin Luther King, Jr., and significant events that occurred during the Civil Rights movement.
The highlights of the 2014 celebration of those dreams being made real are; King’s Sunday Supper, the Day of Service, and an MLK March in Atlanta. The King’s Sunday Supper and the dialogue discussion on Jan. 21 are open to the public.
Sunday, Jan. 19, King’s Sunday Supper
Student Activities Center (SAC) Ballroom
4 p.m. to 6 p.m.
Inspired by the legacy of Dr. King, America's Sunday Super has been an annual event on the Clayton State campus for several years, inviting people from diverse backgrounds to come together to share a meal, discuss issues that affect our community and highlight our shared values and strengths. This is a ticketed event and free for Clayton State students. Tickets for all others are $10 and will be available beginning Monday, Jan. 6, 2014 in the Clayton State Department of Campus Life, located in the Student Activities Center, Ste. 223. Both Clayton State University and Non-Clayton State participants must have a ticket for admission.
Monday, Jan. 20, MLK Day of Service, Rally & March
8 a.m. to 3 p.m.
The Clayton State campus community will engage in a series of volunteer projects in the Atlanta area to pay tribute to Dr. King. After volunteering, students will participate in the annual MLK Rally and March in downtown Atlanta. Transportation will be provided for 50 participants. To register, go to the Campus Life website: www.clayton.edu/campus/life.
Tuesday, Jan. 21, a Dream Deferred
SAC Ballroom C
7 p.m. to 9 p.m.
A dialogue discussion focusing on recent social injustices, including the Trayvon Martin case; Department of Family and Children Services and Emani Moss; as well as immigration reform in Georgia. Participants will have a conversation regarding these issues and hone in on action steps that can be taken to eradicate these injustices.
Saturday, Jan. 25, Cultural Immersion Trip: A Day with Dr. King
9 a.m. to 2 p.m.
The 2014 Cultural Immersion Trip: A Day with the King will give participants the opportunity to explore historical landmarks in the greater Atlanta area associated with Dr. King and the American Civil Rights movement. The trip will also include a special tour of Dr. King’s birth home and lunch at Thelma’s Kitchen. Twenty-five Clayton State students will be selected to participate on this trip. All students must complete a trip turn in a completed application form by Wednesday, Jan. 19, 2014 to the Department of Campus Life, located in the Student Activities Center, Ste. 223. Selected participants will need to have $10 to $15 in cash to cover the cost of their lunch.
For additional questions regarding Clayton State’s Annual MLK Celebration, contact Lakiesa C. Rawlinson, associate director, Campus Life, at (678) 466-5433 or visit http://www.clayton.edu/campus-life.
Spivey Hall to Honor Georgia Educators at Annual Teacher Appreciation Night, Jan. 25
On Saturday, Jan. 25 at 8:15 p.m., Spivey Hall will honor Georgia educators with its annual Teacher Appreciation Night, honoring their efforts to foster student success in school and in life. This year, the event features a performance by jazz violinist Regina Carter and the Regina Carter Quartet, described by Time Magazine as being “Wonderfully listenable, probingly intelligent, and at times, breathtakingly daring…taking the listener into the future of jazz.”
Tickets are priced at $46, but students and educators can purchase tickets for $10 (limit two per valid school ID). Additional discounts are available for subscribers and groups. For full program details for all performances, tickets or more information, call the Spivey Hall Box Office at (678) 466-4200, or visit www.spiveyhall.org. Discounted tickets are only available by calling the box office.
Violinist Carter has a special affinity for teachers; after graduating from Oakland University in Rochester, Mich., she taught strings in the Detroit city schools. More recently, Carter served as artist-in-residence at San Francisco Performances, teaching music to disadvantaged children and spreading the joy of music to people in community centers and churches around the Bay area.
After the performance, teachers will have the opportunity to meet Carter in person. There will also be a light reception following the concert.
Digital Film Technician Certificate Program Open Houses at Peachtree City, Jan. 25
The Center for Continuing Education at Clayton State University’s hottest offering (even hotter than “Catching Fire”) will be featured in an open house at Clayton State -- Fayette.
The Center for Continuing Education will be launching the Digital Film Technician Certificate program in February 2014 – a two-course program that will have a major impact on individuals, economic development and the growing film industry in metro Atlanta… and provide another way to make dreams real.
To help inform and instruct the public on the Digital Film Technician Certificate program, Clayton State will be holding an open house on Saturday, Jan. 25, at Clayton State – Fayette, 100 World Dr., Ste. 100, Peachtree City, beginning at 10 a.m.
Center for Continuing Education Schedules Certificate Program Information Session at Peachtree City, Jan. 25
The Center for Continuing Education at Clayton State University has information sessions scheduled for the Clayton State – Fayette instructional site, 100 World Dr., Ste. 100, Peachtree City, on Saturday, Jan. 25.
The information sessions will run from 9 a.m. to noon and will be targeted to career certificate programs, as well as programs in the computer and healthcare industries. For more information and specific times for specific programs, go to the Continuing Education website at http://www.clayton.edu/conted.
The 2014 Helen Ruffin Reading Bowl Competition at Clayton State Needs Your Help
Clayton State University is hosting the Sixth Annual Metro Atlanta Helen Ruffin Reading Bowl Competition on Saturday, Feb. 1. We need your help!
We are in need of approximately 60 volunteers to serve as readers, score keepers, and other general volunteers. There will be training sessions on Friday afternoon, Jan. 31, at 4 p.m., and on Saturday morning, Feb. 1, at 7:30 a.m. In addition, online training may be found at: http://www.dekalb.k12.ga.us/hrrb/files/156A4B171A794D62AA7ED93F5546B2B2.pdf
All volunteers will need to be on campus by 7:30 a.m. on Saturday. The competition will run from 8:30 a.m. to 1 p.m. on Saturday.
Please come out and support our community. To volunteer, please contact Dr. Gordon Baker at 678/466-4334 or email@example.com.
For more information on the Competition please visit http://www.dekalb.k12.ga.us/hrrb/.
Clayton State Homecoming, Feb. 10 to Feb. 15
2014 marks the 45th Anniversary of Clayton State University opening its doors as Clayton Junior College. The University will be celebrating that milestone throughout the year, starting with the annual Homecoming celebration during the week leading up to Homecoming Day, Feb. 15.
The year was 1969. Man first walked on the moon. The Beatles hadn’t broken up yet. Richard Nixon was president. Lester Maddox was governor of Georgia. Led Zeppelin and Creedence Clearwater Revival topped the charts. Butch Cassidy and the Sundance Kid and the original True Grit were big hits at the movies. Tie-dyeing and bell bottoms were “in.” The New York Mets surprised everyone by winning the first National League Championship series over the Braves, and then winning the World Series over another far better team, the Baltimore Orioles. And while the Internet hadn’t been invented yet, Clayton State had been… or at least its doors opened for the first time to 942 students on Sept. 30, 1969.
This year’s hashtag for Homecoming will be #45YearsMadeReal. For those not in the know, a hashtag is a word or an unspaced phrase prefixed with the hash symbol (#). Words in messages on microblogging and social networking services such as Facebook, Google Plus, Instagram, Twitter, etc. may be tagged by putting "#" before same. For example "New artists announced for #SXSW 2013 Music Festival. As a result, hashtags make it possible to group such messages. A hashtag is simply a way for people to search for tweets that have a common topic and to begin a conversation.
The conversation for Clayton State’s Homecoming 2014 will start with Clayton State Night in the local community (Monday, Feb. 10), and a basketball doubleheader against Georgia College on Thursday, Feb. 13, followed by the big day, Saturday, Feb. 15. As was the case in 2013, Homecoming will again feature the Homecoming Parade on Jonesboro Road. In partnership with the City of Morrow, the parade will start in front of Morrow City Hall at 10 a.m. on Saturday, Feb. 15, and proceed north on Jonesboro Road to the entrance to the Clayton State campus, Clayton State Boulevard, before turning onto campus. Following the parade will be an alumni picnic and tailgating event, just prior to the official Homecoming basketball doubleheader, games at 1:30 p.m. (women) and 3:30 p.m. (men) against the University of Montevallo.
Be sure to join Clayton State for a week of fun activities, heart-pounding sports action, and unbridled enthusiasm for all things Clayton State. If you’re on campus regularly, you’ll love the many opportunities to make memories that you’ll revisit year after year when Homecoming rolls around.
Starting a Business Class at Henry Chamber, Feb. 11
Clayton State’s Small Business Development Center wil be holding a “Starting Your Business” class on Tuesday, Feb. 11, from 5 p.m. to 8 p.m. at the Henry Chamber of Commerce, 1709 Highway 20 West, McDonough, Ga.
If you are considering starting a small business, this workshop is a crucial first step.
Topics for discussion include:
* traits of successful entrepreneurs
* market research
* legal structures for your business
* estimating start-up costs & cash flow projections
* financing alternatives
* business failure factors
* business planning
Since lack of planning is one of the top reasons new businesses fail, attending this comprehensive workshop may be one of the most important decisions you make prior to opening your business.
A detailed business start-up book, "How to Start a Business: A Guide for Georgia Entrepreneurs", and other handouts are provided.
Receive 50 percent off each additional person with the purchase of one registration at full price, $69. All registrations must be made at the same time in order to receive this discount. This discount cannot be combined or used with any other discount or coupon. The 50 percent off is for current Clayton State students, faculty, and staff. Contact Heather Chaney for the discount code.
For more information, please contact Chaney at (678) 466-5100 or firstname.lastname@example.org.
Register at http://www.georgiasbdc.org/subpage.aspx?page_name=view_classes&city=Morrow#
Clayton State Recreation & Wellness to host AFAA’s APEX Weekend, Feb. 21 to Feb. 23
The Clayton State University Department of Recreation & Wellness is proud to host the Aerobics and Fitness Association of America’s (AFAA) APEX Weekend for the second consecutive year.
According to Lisa Williamson, assistant director of Recreation & Wellness (Fitness & Wellness), “We are thrilled to welcome AFAA back to Clayton State in 2014! Hosting fitness certifications on campus assists in promoting Clayton State University to the local community and provides on campus opportunities for our students to become certified fitness professionals.”
AFAA certifications and workshops being hosted during the APEX weekend include: Personal Fitness Trainer Certification (Feb. 21 to Feb. 23), Group Exercise: the Practical Way Workshop (Feb. 21), Primary Group Exercise Certification (Feb. 22), Kickboxing Instructor Certification (Feb. 22), and Practical Pilates Workshop (Feb. 23).
All certifications and workshops will be hosted in the SAC Fitness Center. Registration is currently available on AFAA’s website http://www.afaa.com by searching the Atlanta area.
Please visit: http://www.clayton.edu/recwell/Fitness-Center/Group-Exercise for links to certification registrations. For more information, contact Williamson at email@example.com.
Student Academic Research Conference, Mar. 28
Faculty — please save the date, Friday, Mar. 28, for the Student Academic Research Conference. Let your students know and recruit them as presenters for the poster or paper sessions. They can register now on the website. Dr. Diane Fulton reports that she will need faculty judges for the event as well.
Research made real…
Center for Academic Success Has Relocated to Edgewater Hall
The Clayton State University Center for Academic Success, whose services include peer tutoring in more than 100 different courses, drop-in math tutoring, supplemental instruction for historically difficult courses, study groups, academic success workshops, study strategy assessments, and computerized software for Clayton State students, has relocated to Edgewater Hall (formerly the Student Center), Ste. 276.
Center for Academic Success Director Kathy Garrison and her staff, Maurica John, Diana Johnson, Jada Mitchell, Dian Peters and Matthew Smith, closed their location on the lower level of the Clayton State Library on Friday, Dec. 20, and moved to Ste. 276 of Edgewater Hall, directly across from Career Services. The Center has reopened and is ready to welcome students back on Monday, Jan. 13. The hours for the Center for Academic Success will be 8 a.m. to 7 p.m., Monday through Thursday; 8 a.m. to 4 p.m. Friday, and 10 a.m. to 2 p.m. on Saturday.
The phone number for the Center for Academic Success is (678) 466-4070. The Center for Academic Success website is http://www.clayton.edu/cas.
Information from the HUB
The Technology Center Has Replaced Our Student Software Support Location
Our new location, the Technology Center, is replacing our Student Software Support Services location. The Technology Center is located on the lower floor of the Library in room L-125. It’s closer to our Service Counter location just through the double doors on the left.
Student Installation Appointments Aren't Required For This Semester
Software installations do not require appointments this semester. We encourage students to visit our new Technology Center during the week of Jan. 6 to Jan. 10 for early installations to avoid the back to school rush.
Saturday Hours Are Available For Semester Startup
We will be open at our Service Counter location on Jan. 11, from 8:30 a.m. to 4:30 p.m., and Jan. 18, from 8:30 a.m. to noon to provide additional service for our weekend students, faculty, and early birds.
Faculty Appointments Will Begin Soon
Faculty appointments for assistance with computer problems will become available on Jan 27. We’d like to encourage our faculty members to sign up for appointments to avoid wait times.
Please note that these appointments are separate from laptop distribution appointments
Fayette Location Satellite Services Will Begin Soon
Satellite Services will be available starting Jan. 14, on Tuesdays from 1 p.m. to 8 p.m. Students, faculty, and staff have the following services available: software installs; hardware troubleshooting; hardware installations; faculty & staff support; network troubleshooting.
New Employee Extra Compensation Form
Vickie Smith and Scott McElroy gave a presentation on Employee Extra Compensation at the September Administrative Council meeting and indicated there would be changes to the form and process in the future. Well the future is now…the new form and guidelines associated with the new form are available on the Payroll website under the following link: http://www.clayton.edu/payroll/Forms.
As indicated on the guidelines, you will need to verify that all the appropriate criteria are met in order for the employee to be eligible for the extra compensation. One of the major changes with this new process is that the eligibility for the employee to receive extra compensation must be authorized before the work is to be performed.
Once you have completed the form and obtained all appropriate signatures, you will then submit the form to Tom Gausvik, chief human resources officer, for the final review. If you have any questions about eligibility or any other part of the form, please contact Gausvikor Smith.
Parking on Campus
As you know, the recent initiation of the Science Building construction on campus has impacted some of our campus parking lots. The impact will be most realized with the start of the spring semester next week.
As a reminder, a large section of the D lot has been re-designated from general parking to faculty/staff only, and a section of the G lot has been similarly re-designated from general parking to student only parking. Additionally, a section of spaces have been re-designated within the D lot for disability parking. Although these changes do not result in an increase in available parking spaces on campus, they will accommodate specific groups.
At the start of each semester, we remind the campus community of the availability of open parking in the K and L lots near the tennis courts and the SAC. Although these lots may not be as convenient to your work space or classroom as other lots, the likelihood of easily finding a parking space in the K and L lots is much greater and less stressful, especially during peak times of the day, than in closer lots. We encourage everyone to consider routinely parking in the K and L lots, unless there is a critical need to park closer.
Public Safety officers will monitor these two lots frequently to determine the rate of usage and provide feedback to the administration, which will assist in the planning for any additional parking enhancements or changes that may be needed as the campus continues to grow. Officers will also monitor other lots and issue citations when violations of campus parking policies are observed.
Chief of Police Bobby Hamil chairs a standing campus committee that meets periodically to review parking related issues and appeals of campus parking citations. It is comprised of a cross section of the campus community, including faculty, staff and students. Anyone having suggestions or comments that they would like to be reviewed by the committee may submit them to Hamil for presentation at the next meeting.
Thanks in advance for everyone’s patience and cooperation in our constant efforts to ensure a safe and comfortable workplace and educational institution.
Information on Clayton State’s Emergency Weather Procedures
It isn’t beginning to look a lot like Christmas, but the possibility of icy roads does generate the following information about how Clayton State University handles disseminating information during weather emergencies.
During emergency weather situations, information about Clayton State’s plans will also be available on the University’s web page (www.clayton.edu), through emails sent directly to all faculty, staff and students, on the University Relations Facebook and Twitter accounts, and through the University’s main telephone number (678) 466-4000. In addition, the four major Atlanta network television stations (ABC, CBS, NBC, Fox), All-News 106.7 WYAY-FM and WSB-AM (750) radio will also be notified for their school closing announcements.
Clayton State's "Stay Safe" weather policy is as follows…
"At times of bad weather or other emergencies, University officials make decisions on whether or not to close the campus based on public safety reports and other considerations. In such cases, the safety and security of the majority of students is a prime consideration. If the University is closed, then classes are cancelled for all students.
"If the institution remains open, we recognize that there may be special circumstances that pertain to individual students that are more serious than those that apply to the majority. So, students are advised to use their best judgment about their safety and that of their families in those situations, and to consult with individual faculty members about making up lost time.
"University closure also applies to all University faculty and staff except those designated by their supervisors as essential personnel. If the institution remains open, staff should consult with their supervisor and make them aware of any individual circumstances that may exist that prevents them from reporting to duty."
The opening/closing policy for Clayton State – Fayette and the Academy for Advanced Studies in McDonough is as follows… basically, the rule will be, if the main campus is closed, Clayton State – Fayette will be closed and Clayton State classes in McDonough will not be held.
Also, if the Henry County schools are closed, Clayton State classes in McDonough will not be held. If Clayton State is open during inclement weather, the status of Clayton State – Fayette will be determined independently.
When in doubt, check the Clayton State website for details.
2014 Mileage Rates
The state mileage rate for reimbursement is determined by Georgia State Law which adopts the United States General Services Administration reimbursement rates for privately owned vehicles, authorized State Government-owned vehicles, and motorcycles used for official state purposes. These rates primarily affect state employees when requesting reimbursement for use of a privately owned vehicle on official state travel. The new rates for calendar year 2014 are listed below and are effective for any travel that occurs on or after Jan. 1, 2014.
Tier 1 Rates:
Automobile $0.56 per mile
Motorcycle $0.53 per mile
Airplane $1.31per mile
Tier 2 Rate: $0.235 per mile
Any reimbursement of mileage claims paid to an employee in excess of rates published in the mileage reimbursement policy must be refunded to the state or characterized as taxable compensation to the employee.
If you have questions, please feel to contact Naulbert Nolan, director of Accounting Services, at (678) 466-4256 or firstname.lastname@example.org.
The University's travel policies are listed on our website and in our policy manual. See www.clayton.edu/accountingservices/travel.
2014 Federal & State Tax Withholding
With the arrival of a new year many employees may wish to review the information they have on file with regard to their Federal and State tax withholding status. Be advised that while it is a good practice to review and verify Federal and State tax withholding allowances, there is no requirement to make any changes. You should also note that most employees’ withholding allowances will not change with the new calendar year unless the employee implements the change, however, exceptions do apply.
For your convenience, Clayton State University employees have the ability to choose their Federal and State tax withholding allowances at their leisure, as follows:
Federal Tax Withholding:
Using the Employee Self Service portal/ADP;
o Be sure your role is set to employee
o Select the Pay & Taxes tab on your employee home screen.
o You can change your Federal tax status and withholding allowances by clicking the Federal link
o Foreign national employees will not be able to update their status online and are required to submit any changes with a paper Federal tax withholding form to HR. Below is a link to the paper form located on the HR forms site.
o Before selecting the save button, you may wish to print the changes for your records.
GA State Tax Withholdings
o This form must be properly completed, signed, and submitted to the HR department
o The Georgia State Tax Withholding form (Form G4) is located in your Employee Self Service portal, under the Pay & Taxes tab, and also on the HR forms site.
o In the event an employee wishes to make changes to their State Tax withholding information, a paper form should be completed, signed, and returned to HR.
It is recommended that you contact your tax professional if you have questions concerning your tax selections, withholdings, or intentions, as we are unable to provide advice on how to complete or select withholding information.
Employees Claiming Exempt Tax Withholding Status’:
When an employee claims “Exempt" as their Federal withholding status, the exemption will automatically default to “1” for Federal/State withholding for the 2014 (or new) calendar year. After consulting with a tax professional, any employee wishing to claim exempt, will need to properly complete, sign, and submit a paper form to HR.
Tax Related Forms:
Form G-4: Employee's Withholding Allowance Certificate (State of Georgia)
Form W-4: Employee's Withholding Allowance Certificate