Volume 9, #20
New in this Issue
Clayton State Commemorates Civil Rights Movement, Feb. 27
The Clayton State University Departments of English, Interdisciplinary Studies and Humanities are hosting a series of events surrounding commemoration of the Civil Rights movement on Thursday, Feb. 27.
The event series will be held in room G101 of the Clayton State Arts & Sciences Building from 11 a.m. to 4 p.m. on Feb. 27. The entire day’s events are free and open to the public.
The day will start at 11:15 a.m., with the Sixth Annual African American Read-In, hosted by the Departments of English and Interdisciplinary Studies and scheduled to run until 12:30 p.m.
At 2 p.m., the Department of Humanities will host guest speaker Dr. Sheila Flemming-Hunter. A reception for Flemming-Hunter, also hosted by the Department of Humanities, will run from 3 p.m. to 4 p.m.
Flemming-Hunter is a historian, philanthropist and educator. Author of “Bethune-Cookman College 1904–1994: The Answered Prayer to a Dream,” she is also the founder and president of The Black Rose Foundation for Children, Inc. (BRFC). The mission of BRFC is to be a bridge for abandoned children, especially children of incarcerated parents and foster children. The goal of BRFC is to provide financial assistance through fundraising for model youth programs.
Job and Graduate School Fair, Mar. 20
The Office of Career Services will present its annual Job and Graduate School Fair for Clayton State students and alumni on Thursday, Mar. 20, in the Student Activities Center, from noon to 3 p.m.
The Job and Graduate School Fair brings dozens of organizations and graduate schools to campus for the opportunity to network with current Clayton State University students and graduates. Prospective employers will have opportunities for full-time, part-time and internship opportunities and graduate schools will share information about their programs.
Career Services needs your assistance in marketing this event to all current students and alumni. Contact the Office of Career Services for information about attending organizations and how you can assist with their marketing efforts at (678) 466-5400.
Fiscal Year End 2014 Deadlines
Requisition Deadline Based Upon DOAS Guidelines:
¨ Mar. 10, 2014 Complex services and/or goods, conducted by useof an RFP and/or construction contracts. These requests must be received byDOAS by Mar. 14, 2014.
¨ Apr. 18, 2014 Request for Quotes (RFQ) agency contracts, open market/one time purchases.
¨ May 2, 2014 Request for renewal or extension of current contracts.
Bids posted by Clayton State, not on State contract:
¨ Apr. 30, 2014 Last bid opening date for FY 2014 purchases.
Purchase Requisitions Submitted to Procurement Services:
¨ May 9, 2014 All purchases requiring a purchase order. Any purchases requested after this date must be approved by Budget & Finance.
P-Card Cutoff Dates:
¨ May 5, 2014 Last day to use the P-card so the purchases will be posted to the May 2014 Visa statement (received in June). Any purchases on future statements will be charged to Fiscal Year 2015.
Budget Amendment Requests:
¨ May 9, 2014 All budget amendments for FY 2014 submitted to Scott McElroy.
Check Request and Travel Reimbursement Deadlines:
¨ June 2, 2014 Last day the Travel and Expense module will be available for reimbursement requests for FY 2014.
¨ May 2, 2014 Last day to submit all check requests with appropriate documentation for FY 2014 for funds 10000, 10500 and 10600.
¨ June 13, 2014 Last day to submit a request to transfer costs between E & G and Sponsored.
¨ June 13, 2014 Last day to submit a request to correct a charge posted against your budget.
Any questions, please contact Marcia Jones at firstname.lastname@example.org or ext. 4280.
Clayton State to Hold Three Open Meetings in Conjunction with Upcoming SACS Visit, Starting this Morning
Clayton State University has scheduled three open meetings fro faculty, staff, students and the general public in preparation for the upcoming accreditation visit to the University by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC).
The meetings will be held to provide information about Clayton State’s Quality Enhancement Plan – a standard part of SACS’s regular decennial accreditation visit – and the upcoming SACSCOC site visit, scheduled for later in March 2014. The meetings are free and open to the public.
Clayton State’s current SACS accreditation dates from 2004.
The meeting dates and locations are as follows:
Monday, Feb. 24, from 9 a.m. to 10 a.m., in room B12 of the Lecture Hall
Thursday, Feb. 27, from 4 p.m. to 5 p.m., in room UC272 of the James M. Baker University Center
Monday, Mar. 3, from 9 a.m. to 10 a.m., in room B12 of the Lecture Hall
Among the topics for discussion will be…
Who is the SACSCOC?
What is a QEP? (and how does it affect me?)
When is this all happening?
Why does it matter?
How can I get involved?
For more information, contact the QEP Steering Committee Chair Dr. Antoinette Miller (email@example.com) with any questions.
OWLS Events, Feb. 25, Feb. 26, Feb. 27
In honor of Women's History Month, Organizing Women for Lifelong Success (OWLS), along with the Non-Traditional Students Organization, Beauty & Brains and Clayton State University Counseling and Psychological Services, will host a performance of “The Vagina Monologues.” We invite all Clayton State women students, faculty and staff to audition for a role in this iconic play. Auditions are on Tuesday, Feb. 25 and Thursday, Feb. 27, both from 6:30 p.m. to 8 p.m., in Arts & Sciences room G-233.
The Healthy Love Party is presented by Sister Love, Inc. The Healthy Love Party is a workshop that creates an engaging environment in which participants have the unique chance to connect with their sexuality in a way that is positive and self-loving instead of shameful or degrading. The logic of this workshop is that if women think and talk about sex and sexuality in positive ways, they will be more likely to value their bodies enough to protect themselves.
The workshop encourages participants to be confident in approaching their own sexuality and to demand safe behaviors from themselves and their partners. It also provides the opportunity for women to explore, discuss and dispel the barriers to practicing safer sex. Free HIV and STD testing will be available on site for all participants. The workshop will be in Arts & Sciences room G-127 on Wednesday, Feb. 26, from 12:30 p.m. to 2 p.m.
Loch Shop Survey and Grad Fair
The Loch Shop is participating in a national survey on course materials and technology. For your participation, there is one guaranteed winner of $100 and a chance to win $1,000. Please give us your feedback and help improve The Loch Shop. Visit www.studentwatch.org to participate.
Also, on Feb. 26 and Feb. 27, The Loch Shop will be having Grad Fair on Main Street of the James M. Baker University Center. This is the first opportunity for students to order class rings, graduation invitations and other graduation regalia.
Making Things Better Award Presentation, Feb. 28
The Making Things Better Awards presentation will be held on Friday, Feb. 28, at 1 p.m. in room UC-272 of the James M. Baker University Center.
CODE ORANGE! CODE ORANGE! CODE ORANGE! Mar. 1
Come out and support the women's and men's basketball team at their last home game at 1:30 p.m. and 3:30 p.m. on Mar.1. (Senior Day) Come wearing orange or Clayton State paraphernalia and show your school spirit and school pride at the basketball games!
VITA, Mar. 1
Accounting students from Clayton State University are again participating in the Volunteer Income Tax Assistance (VITA) Program hosted by the College of Business.
VITA is a national program that provides tax support for certain eligible taxpayers. The program, which has been in existence for more than 40 years, is also an experiential learning experience for Clayton State students, providing the volunteers with extensive IRS training and testing, enabling them to ensure that taxpayers will have their tax returns filled out accurately and timely and receive the tax credits they qualify for, such as the Earned Income Tax Credit and the Child Tax Credit.
This service will next be offered at the College of Business on Saturday, Mar. 1, from 9 a.m. to 1 p.m. Taxpayers will be assisted on a first-come, first-serve basis. If taxpayers have further questions they may call the VITA hotline at (678) 466-4527.
Current college students can also benefit from having VITA volunteers prepare their taxes since the volunteers are trained in the rules for the credits available for tuition and other school-related expenses. The VITA program also prepares state income tax returns and provides free e-filing options to ensure clients receive their refunds as soon as possible.
Note: There are some commercial preparers advertising on campus, if you want free help look for the word, “VITA” or the Clayton State logo.
Those who are eligible to receive this service are taxpayers who make under $51,000 a year and wish to receive help with their 2013 personal income taxes using Forms 1040EZ, 1040A, and simple1040s. The program does not provide assistance with out-of-state or small business returns, or for those who are self-employed.
Those interested in receiving this assistance must bring the following items:
ü Photo identification,
ü Social security cards for themselves, their spouse, and dependents,
ü Birthdates for primary, secondary, and dependents on the tax return
ü Wage and earning statement(s) Form W-2, W-2G, 1009-R, from all employers
ü Interest and dividend statements from bank(s), Form 1099
ü Other relevant information about income and expenses
o Day care provider identifying number
o Total amount paid for day care
ü A copy of last year’s federal and state income tax returns if possible,
ü Bank routing and account numbers for direct deposit.
Please note that both spouses will need to be present to file electronically.
Outdoor Adventure – Upcoming March Trips
Join Outdoor Adventure for a Friday afternoon of indoor climbing at Ascension Climbing in Peachtree City. All climbing gear and instruction is provided!
Destination: Ascension Climbing, Peachtree City
Date: Friday, Feb. 28, Friday, Mar. 14, and Friday, Mar. 28
Registration Deadline: Wednesday before the event.
Hike to the top of Amicalola Falls the highest waterfall east of the Mississippi!
Destination: Amicalola Falls, Ga.
Date: Saturday, Mar. 1
Registration Deadline: Tuesday, Feb. 25
Fly over zip lines 200 feet above the gorge floor.
Destination: Banning Mills, Ga.
Date: Saturday, Mar. 22
Registration Deadline: Friday, Mar. 7
*Check Outdoor Adventure Website for Restrictions*
White Water Rafting the Chattahoochee
New to rafting or need an adventure break? Join Outdoor Adventure rafting the Chattahoochee River in Columbus, Ga. The Chattahoochee is manmade white water featuring class 3 and 4 rapids along with the largest rapid east of the Mississippi
Destination: Chattahoochee River
Date: Saturday, Mar. 29
Registration Deadline: Tuesday, Mar. 18, 2014
Outdoor Adventure has a great spring schedule planned, from hiking to skydiving there is something for everyone! Pick up a brochure located around campus or checkout the website at http://www.clayton.edu/recwell/Outdoor-Adventure/Trip-Information. To register for an Outdoor Adventure trip stop by the Front Desk of the Student Activities Center (SAC).
For more information, contact Outdoor Adventure at (678) 466-4972 or by email at firstname.lastname@example.org.
History Honor Society Accepting Applications, Deadline Mar. 3
Applications are now being accepted for membership in Phi Alpha Theta, the national history honor society. This prestigious organization promotes the study of history through the encouragement of research, good teaching, publication and the exchange of learning and ideas among historians.
Membership is not limited to History majors. To join, undergraduate students must complete a minimum of 12 semester hours (four courses) in History, achieve a minimum GPA of 3.1 in History and a GPA of 3.0 or better overall. There is a one-time initiation fee of $40. This fee includes a membership certificate and four issues of the journal The Historian. Membership in Phi Alpha Theta is a lifetime membership.
If you have any questions or would like to receive an application, email Dr. Carol L. White, faculty adviser for Phi Alpha Theta, at email@example.com. Applications are due by Monday, Mar. 3.
Clayton State Schedules Women’s Inspirational Leadership Luncheon, Mar. 6
The Department of Campus Life’s Fourth Annual Women’s Inspirational Leadership Luncheon (formerly known as Women’s Tea Luncheon) will be held on Thursday, Mar. 6, from 12:30 p.m. to 2:30 p.m., in the Student Activities Center Ballroom.
The luncheon focuses on empowering women at the University; strengthening mentor relationships between women; and celebrating the history of women and their contributions to society. This luncheon is sponsored by Campus Life, D.E.E.P. Educators, Student African American Sisterhood, Beauty and Brains, and Student Leadership and Involvement Council.
During the luncheon, one faculty/staff member and one student from each academic classification will be recognized based on nominations by peers, faculty, or staff for consistently exhibiting these characteristics on and off campus: leadership, positive image, academic success and willingness to mentor others.
To nominate a faculty or staff member to be recognized during the Women's Inspirational Leadership Luncheon please visit the link below and complete the survey:
To nominate a student to be recognized during the Women's Inspirational Leadership Luncheon please visit the link below and complete the survey:
The luncheon is free for Clayton State students, $10 for non-Clayton State students.
Individuals wishing to participate in the luncheon should pick up their ticket from the Department of Campus Life by Friday, Feb. 28.For additional questions, contact Jamelle Funches at firstname.lastname@example.org or Lakiesa Rawlinson at email@example.com.
Spring 2014 Facilities Advisory Committee Requests, Deadline Mar. 7
The Facilities Advisory Committee provides input and makes recommendations for new facilities or space needs, modifications to existing spaces, as well as dealing with facilities-related issues and long-term planning. Requests are reviewed at semi-annual Facilities Advisory Committee meetings in April and October.
The committee reviews and prioritizes the requests with reference to the Space Utilization Study report conducted by the Board of Regents in 2013 that documents each campuses’ space utilization metrics including Clayton State University’s.
The Facilities Advisory Committee is calling for facilities modifications requests for spring 2014. The Modification/Space Request Form is found on the Facilities Management web page at http://www.clayton.edu/facilities/planningdesign/facilitiescommittee. The completed form should be submitted to the appropriate Vice President for signature and transmitted to the committee by Mar. 7, 2014.
Vice Presidents will be notified by Mar. 14 whether they will need to submit PowerPoint presentations. Not all requests will lead to PowerPoint presentations before the committee. Presentations are due on Apr. 4. Presentations to the Facilities Committee will be conducted the week of Apr. 7 by those confirmed by the committee.
Go to http://www.clayton.edu/facilities/planningdesign/facilitiescommittee to access the request form and presentation requirements.
If you have questions, please contact Svetlana Soroka at SvetlanaSoroka@mail.clayton.edu.
Our Genealogy Group Annual Workshop, Mar. 8
Our Genealogy Group will hold its Annual All Day Workshop for Beginners on Saturday, Mar. 8, from 9 a.m. to 4 p.m.
This genealogy workshop for beginners is free, but you must RSVP quickly! Only the first 50 are guaranteed a seat. Please RSVP to firstname.lastname@example.org. We will be unable to accommodate those who do not RSVP.
The workshop will be held in the James M. Baker University Center at Clayton State University. Registration begins at 8:30 a.m.
This year’s workshop will include;
Dating photographs using hats and hair by Angela
Using the census by Selma and Vicki
Breaking brick walls by Trish
Genealogy databases at Clayton State University by archivist Rosemary Fischer
Research in the Library
The first half of the day we will have speakers, and after lunch we will head to the Clayton State University Library to utilize the free genealogy programs offered by the University. You will also learn which of these programs are available to use free at home via the University website.
This will be a "hands on workshop," so bring your laptop or tablets, bring anything you need help with, bring your files and notes, and most importantly, bring a friend. With your RSVP, please let us know what brick walls you are running up against in your research. We will assign someone to help you with your issue, and hopefully get it resolved by the end of the workshop.
About a week before the workshop we will email to you all the handouts to be used during the day. Print them out and bring them in, or just use them on your laptop or tablet during the day.
Spring 2014 Visiting Writers Reading Series, Mar. 20
The spring 2014 edition of the Visiting Writers Reading Series will be held on Thursday, Mar. 20 and will feature a day with Mariahadessa Ekere Tallie.
Tallie is a writer, educator, and performer who has been a featured speaker at universities, festivals and events throughout Europe and North America. She is the poetry editor of the literary magazine African Voices. Her work deals with silence, sexism and racism.
Tallie’s day at Clayton State will begin at 11:15 a.m., with a lecture in room UC 272 of the James M. Baker University Center. Tallie will be speaking on finding empowerment through writing and being an African American woman, mother, writer, and herbalist.
After lunch, she will give a poetry reading from 2:10 p.m. to 3:25 p.m., also in UC 272. The reading will take 20 minutes and will be followed by a Q&A and book signing.
From 3:35 p.m. to 4:50 p.m. she will visit Dr. Brigitte Byrd’s Advanced Poetry class and meet with students from that class.
More information about Tallie can be found at her author page: http://www.ekeretallie.com/.
Education Speaker Series, Mar. 24
The next installment of the Department of Teacher Education’s Education Speaker Series will be held on Monday, Mar. 24 from 5 p.m. to 6:15 p.m. (room TBA). This Education Session will feature Drs.Mari Roberts, Erica Dotson and Cindy Thompson.
ADHA President to Visit Clayton State, Mar. 26
American Dental Hygiene Association (ADHA) President Dr. Denise Bowers is scheduled to visit Clayton State Dental Hygiene students, staff and faculty while she is in the area attending the Hinman dental meeting on Wednesday, Mar. 26 at 2:30 p.m. The location is still to be determined.
Student Academic Conference, Mar. 28
The 2014 Student Academic Conference will be held on Friday, Mar. 28, from noon to 4 p.m. Students from all majors and disciplines may give a presentation in the form of a poster presentation, oral presentation, or performance (whether it’s musical, theater, poetry readings, etc.) reflecting their scholarly activity at Clayton State University.
Abstracts must be submitted by Feb. 28. For application instructions, please refer to the conference website: http://www.clayton.edu/Student-Academic-Conference.
There will be a keynote speaker from noon to 1 p.m. in room UC272 of the James M. Baker University Center. David Lowery is an American vocalist, songwriter and guitarist from San Antonio who received a B.A. in Mathematics from the University of California, Santa Cruz in 1984. He formed the alternative rock band Camper Van Beethoven and rock band called Cracker. He has also worked as a financial analyst, and started his own studio, record company and publishing company. He is a producer at the Sound of Music Studios in Richmond, Va.
In 2007, Lowery was appointed as an advisor to the collective action www.ThePoint.com which evolved into the social deals site www.Groupon.com.
In 2011, he began teaching the economics and finance of the music business at the University of Georgia.
Recently, he has become an outspoken critic of Silicon Valley and its aggressive attacks on artists and other content creators. He has testified to Congress twice on behalf of artists.
Lowery will speak about “Creativity,” the theme for the conference.
Poster presentations will go from noon to 2 p.m., and oral presentations will be from 2 p.m. until 4 p.m. Judges will be needed for the various sessions and to decide best presentations for awards. Contact Dr. Scott Bailey if you would like to be a judge or your college rep on the ARC/SAC Committee.
Get Up & Get Fit Video Contest, Deadline Extended to Mar. 31
Calling all Clayton State campus departments! Take a break from work and create a video of your staff showing how they Get Up & Get Fit throughout the workday.
Each participating department will make a video (90 seconds max) of its staff taking a break from the work day to engage in any form of exercise or physical activity (dancing, jogging, yoga, push-ups, etc.). The videos should be creative and inspire others to get up throughout the day and get fit.
Due to the obnoxious weather recently, the Get Fit Video submission deadline is extended to Monday, Mar. 31 at noon. Submit videos for the Get Up & Get Fit Incentive program to Lisa Williamson at email@example.com. The winning department will have its video posted to the Wellness Council Facebook page and departmental employees will receive free fitness and wellness assessments from Recreation & Wellness.
2014 Alice Smith Staff Award Nomination Form
The following is the link to the nomination form for the Smith Staff Award. Please do not hesitate to contact Heidi Benford if you have questions regarding the nominating process. Thank you for your continued participation as we select the next recipient of this prestigious award.
Eligible nominees must be a full-time staff member with non-faculty status, and a minimum of one year of credible service at Clayton State University. A nomination form will be available soon. The award committee members are Edmond Rainer, Sara Holmes and Rhonda Gibson. The committee members are ineligible to be nominated.
If you have additional questions, please contact Heidi Benford, Staff Council chair, at firstname.lastname@example.org or ext. 4328.
Staff Council News
Due to a staffing change, please direct all Staff Professional Development Authorization requests to Heidi Benford in the Library Department or via email email@example.com.
Phishing Attempt Alert
Some faculty and staff have received an email that states their account has been put on hold. This is a phishing attempt to acquire your credentials. The link that accompanies this email navigates to a site that is not linked with Clayton State University.
Mark the email as spam and immediately delete it. Do not click the link. If you already have clicked the link, please be sure to reset your password immediately by logging into the S.W.A.N. and selecting the "Manage Account." Learn more about phishing here http://en.wikipedia.org/wiki/Phishing.
Keep your account information secure, keep it secret!
USG Legislative Update
The Feb. 18, 2014 issue of the Legislative Update is available for viewing at: http://www.usg.edu/legislative_update/house_approves_fy15_budget
Music Preparatory School Registration
The Music Preparatory School at Clayton State is opening registration for Spring Session 2 on Monday, Feb. 17. The Prep School offers lessons and classes in piano, voice, strings, and other instruments to adults and children age six and up. Contact Dr. Carol Payne, director, at (678) 466-5600 or e-mail CarolPayne@clayton.edu to get more information or to register.
In a Hurry but Need to Eat? Try Lakeside Dining Hall To-go!
In a hurry or need to eat at your desk but you’d still like a meal from the Dining Hall? We’ve got two To-Go options when using your meal plan at the Dining Hall!
- Reusable To-Go containers: Pay a one-time fee of $3 to get your meal in a reusable To-Go container. Bring your used container back at your next visit and get a clean reusable container the next time you get a To-Go meal.
- Biodegradable Containers: Purchase a biodegradable container, cup and utensil set at the Dining Hall for only 30 cents and toss it in the garbage when you’re finished.
All To-Go meals include your choice of entrée and sides, plus other items such as a salad, grill items, pizza, dessert, and a beverage.