Volume 8, #90

 

New in this Issue

 

Bed Bath & Beyond: Clayton State Loch Shop Pop Up Shop, Aug. 7

Bed Bath & Beyond®, the destination for college shopping, is packing up, hitting the road, and coming to Clayton State University – with an on-campus Bookstore Pop Up Shop filled with last minute college essentials and an array of items.

After unpacking, students may realize they have forgotten important items for their dorm rooms or off-campus apartments. The on-campus Loch Shop Pop Up Shop is packed with easy, fun and convenient solutions for these last minute needs. Students won’t need to step off campus to get the things they need to make their new residences feel like home. The shop will include everything from storage solutions, décor accessories, and bedding.

There will also be a Bed, Bath & Beyond Tent Sale at Laker Hall from Aug. 7 to Aug. 20.

Congressman Scott’s Health Fair, Aug. 17

Congressman David Scott’s Ninth Annual 13^th Congressional District Health Fair will be held on Saturday, Aug. 17. This event will mark close to a decade of partnership with Metropolitan Atlanta’s leading healthcare professionals to provide free health exams and information for my constituents. 

This year’s event will take place at Mundy’s Mill High School, which is located at 9652 Fayetteville Rd., Jonesboro, Ga., and will run from 10 a.m. to 2 p.m.

Worldwide Travel Alert

The Department of State alerts U.S. citizens to the continued potential for terrorist attacks, particularly in the Middle East and North Africa, and possibly occurring in or emanating from the Arabian Peninsula.  Current information suggests that al-Qa’ida and affiliated organizations continue to plan terrorist attacks both in the region and beyond, and that they may focus efforts to conduct attacks in the period between now and the end of August. This Travel Alert expires on Aug. 31, 2013.

 

Terrorists may elect to use a variety of means and weapons and target both official and private interests. U.S. citizens are reminded of the potential for terrorists to attack public transportation systems and other tourist infrastructure.  Terrorists have targeted and attacked subway and rail systems, as well as aviation and maritime services.  U.S. citizens should take every precaution to be aware of their surroundings and to adopt appropriate safety measures to protect themselves when traveling.

 

We continue to work closely with other nations on the threat from international terrorism, including from al-Qa'ida. Information is routinely shared between the U.S. and our key partners in order to disrupt terrorist plotting, identify and take action against potential operatives, and strengthen our defenses against potential threats.

 

We recommend U.S. citizens register their travel plans with the Consular Section of the U.S. Embassy through the State Department's travel registration website. We strongly recommend that U.S. citizens Traveling abroad enroll in the Department of State's Smart Traveler Enrollment Program (STEP).  STEP enrollment gives you the latest security updates, and makes it easier for the U.S. embassy or nearest U.S. consulate to contact you in an emergency.  If you don't have Internet access, enroll directly with the nearest U.S. embassy or consulate.

 

For the latest security information, U.S. citizens traveling abroad should regularly monitor the Department of State's Internet website attravel.state.gov where theWorldwide Caution, Country Specific Information, Travel Warnings, and Travel Alerts can be found. Follow us on Twitter and the Bureau of Consular Affairs page on Facebook as well. Download our free Smart Traveler app, available through iTunes or  Google Play, to have travel information at your fingertips. 

 

In addition to information on the internet, travelers may obtain up-to-date information on security conditions by calling 1-888-407-4747 toll-free in the United States and Canada or, from other countries, on a regular toll line at 1-202-501-4444. These numbers are available from 8 a.m. to 8 p.m. Monday through Friday, Eastern Time (except U.S. federal holidays).

Welcome Week

 

Monday, Aug. 12

“Home SWEET Home”

University Center (UC) Mainstreet

10 a.m.-2 p.m.

Sponsored by: Nontraditional Student Organization (NTSO)

The Nontraditional Student Organization knows there’s nothing like homemade baked goodies to make one feel at home. Visit the Home SWEET Home Baked Goods Shoppe to sample and purchase homemade comfort treats. *Enjoy your treats while relaxing in a massage chair or a soothing rocking chair at the shop.

 

Movie Monday-Family Picnic Edition

Student Activities Center (SAC) Green

8 p.m.-10 p.m.

Sponsored by: Campus Events Council (CEC)

 

Welcome to the Laker Nation family! CEC is hosting the first Movie Monday, family style on the SAC Green. Come out and enjoy a picnic style spread complete with all of the fixings. Bring a blanket or your lawn chair and enjoy a blockbuster hit on the BIG screen. *First 100 students to sign-in will receive a special CEC novelty item.

Tuesday, Aug. 13

Student Part-Time Job Fair

UC Mainstreet

10 a.m.-2 p.m.

Sponsored by: Office of Career Services

The Office of Career Services will present its Student Part-Time Job Fair on Tuesday, August 13, from 10 a.m. to 2 p.m. on Main Street, the second floor of the James M. Baker University Center. Students are encouraged to network with employers to learn about part-time job openings on and off campus.

 

“GO GREEK”: Breaking the Stereotypes

Fraternity & Sorority Council Greek Forum

SAC Ballrooms B&C

6 p.m.- 8 p.m.

Sponsored by: Fraternity and Sorority Council (FSC)

 

Join the Fraternity and Sorority Council as members of our Greek community assemble to “break the stereotypes” surrounding the many Greek organizations. The forum will also provide an open platform for questions from the CSU student body.

 

The Clayton State Spirit Mixer

SAC Green

8 p.m.-10 p.m.

Sponsored by: Student Government Association (SGA) and CEC

Nothing says college like “School Spirit”! SGA and CEC invites the CSU community to the first ever CSU Spirit Mixer.  Come feel the spirit that is the heartbeat of CSU’s Student Organizations. Enjoy music provided by Clayton State Internet Radio (CSiR), special appearance by LOCHed In Motion (LIM) Dance Club, and lots of goodies compliments of CEC.

Wednesday, Aug. 14

“Muffins with Manglitz”

SAC Laker Lounge

9 a.m.-10:30 a.m.

Sponsored by: Department of Campus Life

 

Come out and meet your Interim Vice President of Student Affairs, Dr. Elaine Manglitz, along with other administrators from the Division of Student Affairs and enjoy some delicious breakfast muffins and pastries.

 

“The ICE Breaker”

SAC Laker Lounge

4:30 p.m.-7:30 p.m.

Sponsored by: Tau Epsilon Chapter of Alpha Phi Alpha Fraternity, Inc.

 

The Tau Epsilon Chapter of Alpha Phi Alpha Fraternity, Inc. invites new and returning students to “break the ICE” through music, games, and conversation.

 

Speed Dating-“Meet Thy Neighbor”

SAC Ballroom

7 p.m.-9:30 p.m.

Sponsored By: CEC

 

Come out and “meet thy neighbor” at CEC’s fun and creative spin on speed dating. We don’t guarantee love connections but we do guarantee you will have a great time! Enjoy delightful refreshments, prizes, entertainment, and good company from your very own Laker Nation.

Thursday, Aug. 15

Involvement Fair 2013

SAC Fitness Center

11 a.m.-1:30 p.m.

Sponsored by: Department of Campus Life

 

Come visit more than 100 student organizations, departments, and community tables for information and goodies and enjoy music provided by CSiR and food fresh off the grill at the Annual Fall Involvement Fair. This year’s fair will include the first Laker Market Day of the year featuring various types of vendors with great deals for the CSU students,  faculty, and staff!

 

Organization Showcase

SAC Green

7 p.m.-10 p.m.

Sponsored by: Campus Life

 

It’s SHOWTIME! Various student organizations will showcase their organization through stepping, singing, dancing, acting, modeling, and much more to the CSU student body and community. Back-A-Yard cousine will be on deck with their famous island style BBQ and festival favorites such as funnel cakes and deep fried snickers (cash or credit cards accepted).

Friday, Aug. 16

FSC’s House Party

SAC Ballroom

9 p.m.-1 a.m.

Sponsored by: FSC

 

It’s the first party of the school year…It’s sponsored by the Fraternity and Sorority Council…Nothing else needs to be said…except Clayton State students are FREE with LakerID!  Non-Clayton State Students are $10.

Saturday, Aug. 17

“Clean House”

Laker Hall Multipurpose Room

10 a.m.-12:30 p.m.

Sponsored by We Are O.N.E. Interfaith Council

 

The week has been fantastic! We’ve enjoyed homemade treats, a picnic with our Laker Nation family, met some potential employers, broken the stereotypes of our Greek organizations and broken the ICE, felt the SPIRIT and topped it off with a HOUSE party. Now it’s time to clean house. Join We Are O.N.E. along with CEC, SGA, FSC, Alpha Phi Omega, SLIC (Student Leadership Involvement Council), and AmeriCorps as we restore our campus to its beautiful state with this campus wide cleanup initiative. Lunch will be provided to all participants following the campus clean-up at the Laker Hall pavilion. 

This Week

 

Bookstore Bucks, Starting Aug. 5

Bookstore Bucks (formerly Financial Aid Book Money) will be available Monday, Aug. 5 to Tuesday, Aug. 20. Up to $1,000 of your unused Financial Aid will automatically be deposited in your Bookstore Bucks account on Monday, Aug. 5 for you to purchase anything in the Loch Shop. After August 20, unused Bookstore Bucks are returned to your student account and refunded in late August based on your refund preference through Higher One.

The Loch Shop and LakerCard Center Extended Hours During Bookstore Bucks, Aug. 5 through Aug. 20

The Loch Shop and LakerCard Center will have extended hours during Bookstore Bucks:

Aug. 5 – Aug. 8: 8 a.m. – 7 p.m. (Bookstore Bucks open)

Aug. 9:  8 a.m. – 3:30 p.m.

Aug. 10:  9 a.m. – 3:30 p.m.

Aug. 12 – Aug. 15:  8 a.m. – 8 p.m.

Aug. 16:  8 a.m. – 3:30 p.m.

Aug. 17:  10 a.m. – 2 p.m. (last day for refunds/exchanges)

Aug. 19:  Resume normal fall semester hours

Aug. 20:  Last day of Bookstore Bucks

Eighth Annual New Student Convocation, Aug. 9, Please R.S.V.P. by Aug. 6

Clayton State University’s Eighth Annual New Student Convocation is scheduled to take place on Friday, Aug. 9, from 10 a.m. to 11 a.m., in Spivey Hall. A brunch reception will immediately follow the ceremony.

Clayton State faculty and staff who participate in the procession portion of the ceremony are kindly requested to wear their academic regalia. The New Student Convocation is an exciting time when faculty, staff and all new students assemble to mark the beginning of a new academic year.  New Student Convocation is a formal ceremony intended to inspire, motivate and officially welcome our new students. President Thomas J. "Tim" Hynes, Jr. will offer encouraging words to incoming students and the campus community during the ceremony.

RSVP INFORMATION

In order to appropriately plan for the brunch reception count, please kindly RSVP for the ceremony:  https://claytonstate.qualtrics.com/SE/?SID=SV_eOFf2FXe4xPMg5f.

The RSVP deadline is Tuesday, Aug. 6, by 3 p.m.

ASSEMBLY INFORMATION

The faculty marshal and deputy marshal will assemble the faculty in the Spivey Hall Green Room hallway in processional order. A limited number of faculty (approx. 110) will sit on stage; the remaining participating faculty will sit in designated seating towards the rear of the Hall. (Refer to posted signs for line-up designations.)

Just prior to convocation start time (approx. 9:50 a.m.), the faculty processional will proceed into the Hall. Due to the possible high number of student participants for the ceremony, an overflow room has been reserved for guests (students, non-processional faculty and staff) if seating capacity is reached at Spivey Hall for the ceremony. The ceremony will be video-streamed in the overflow location. Volunteers will be available to assist guests from Spivey Hall to the overflow location.

If you have questions regarding the ceremony, please contact Celena Milner at orientation@clayton.edu or (678) 466-5443; Office of Orientation & New Student Programs, Student Center, Room 218. To view more information regarding the ceremony, please visit:  http://www.clayton.edu/orientation/convocation.

Residence Life Schedules Annual Move-In Day, Aug. 7

One of the highlights of the Clayton State University year is coming up next week. Wednesday, Aug. 7 is “Move-In” Day at Laker Hall.

The University’s freshman housing, Laker Hall is expecting a full house for the 2013 fall semester. Move-In Day, the day when the University’s newest freshmen come to campus and Laker Hall, is scheduled for Wednesday, Aug. 7, from 8 a.m. to 5 p.m. As has been the case since Laker Hall opened in 2008, Clayton State Residence Life is calling for volunteers among the University’s faculty, staff and students to help move in the new freshman students.

“Volunteers will be helping to welcome students and parents, providing directions to local businesses for last-minute shopping, and most importantly helping unload cars and carry items to the rooms of residents,” explains Danielle R. Sims, residence hall manager for Laker Hall. “We are expecting a full house this year so it’s an exciting time in Residence Life!”

For more information, contact Sims at (678) 466-5479 or via email at daniellesims@clayton.edu.

Road and Parking Lot Resurfacing

Please be advised about road works on campus from Aug. 3 to Aug. 7. Intermittent road closures at affected locations are to be expected.

Work at Caldwell Drive and a portion of a parking lot G near Student Center is scheduled for Aug. 3 and Aug. 5. Sanford Drive and a portion of a parking lot K work is scheduled for Aug. 6 and Aug. 7.

A link to a road map with specified repair dates is below:

http://www.clayton.edu/portals/543/docs/Road%20work%20summer%202013.pdf.

Ask Me! Returns to Clayton State, Aug. 9

Ask Me! — sponsored by the Clayton State University Customer Service Program and the Clayton State Office of Auxiliary Services — will once again be making dreams real and helping to welcome newcomers to the University for the start of the fall semester.

The dates for next month’s Ask Me! are; Friday, Aug. 9, from 8 a.m. to 4 p.m., Monday, Aug. 12, from 8 a.m. to 6 p.m., and Tuesday, Aug. 13, from 8 a.m. to 6 p.m. The Monday and Tuesday Ask Me! programs will center around a tent on the Clayton State Quad. In case of rain, Ask Me! will move inside to Main Street in the James M. Baker University Center.

Ask Me! is designed to help welcome newcomers and returners to the University during the start of each semester. The program features welcome tents and student volunteers wearing bright orange Ask Me! T-shirts. Volunteers are positioned in high-traffic areas all around the campus to help welcome students, answer questions, and to point people in the right direction.

Volunteers for Ask Me! will earn $25 “Bookstore Bucks” for each four-hour shift (limit two shifts per volunteer). To be eligible, a student must have earned at least 15 credit hours at Clayton State University and must attend one of two 30-minute training sessions.

For more information, please contact Jasmine Foster at jfoster16@student.clayton.edu.

Party for Good, Aug. 9

The Party for Good will be held on Friday, Aug. 9, from 12:30 p.m. to 2:30 p.m., in SAC Ballrooms and on the SAC Green. There will be inflatables and outdoor activities on the SAC Green and community projects facilitated by student organizations in the SAC Ballrooms.

Dining Services Resumes Normal Hours on Saturday, Aug. 10

During the semester break, Jazzman’s and Subconnection will be open to serve you.  Beginning Saturday, Aug. 10, all dining locations will resume their normal fall semester operating schedule.  The Lakeside Dining Hall will resume normal service for employees on Monday, Aug. 12.

 

Upcoming

 

Southern Crescent Symphony Orchestra Seeking Strings Players

The Southern Crescent Symphony Orchestra is currently seeking musicians for all string positions. Auditions for the orchestra's 2013-2014 season will be held on Tuesday, Aug. 13, between 6 p.m. and 9 p.m. in the Clayton State University Music Building.

The audition will include a solo of your choice, sight reading and an interview concerning your playing background.

To schedule an audition please email the conductor, Dr. Richard Bell, at conductor@scsymphony.net.

The Southern Crescent Symphony Orchestra is a community orchestra devoted to meeting the cultural needs of audiences and performers in the Southern Crescent area of Metro Atlanta. Members of the orchestra include professional musicians, music educators and amateur musicians, all of whom strive to utilize their full potential in presenting a quality musical product. For the coming season the orchestra will partner with the Clayton State University Orchestra for performances in Spivey Hall and the  Fayetteville First United Methodist Church.The SCSO is conducted by Bell, Carl Rieke, and Michael Puckett. For more information you may visit www.scsymphony.org.

SBDC to Hold Starting a Business Workshop in Griffin, Aug. 14

The Clayton State University Small Business Development Center (SBDC) will be holding a “Starting a Business Workshop” on Wednesday, Aug. 14, from 9 a.m. to noon at the Griffin-Spalding Chamber of Commerce/Griffin Welcome Center, 143 N. Hill St., Griffin, Ga.

The cost of the workshop is $69 per person, with a 50 percent discount for current Clayton State students, faculty and staff, who should contact Heather Chaney for discount code. Also, there is 50 percent off each additional person who registers with an individual when the first person pays the full fee of $69 (discounts cannot be combined).

To register, go to http://www.georgiasbdc.org/subpage.aspx?cart=1a6868d9-04af-4163-99a5-bdf9113a3411&page_name=view_classes&city=Morrow.

SBDC Class on "Writing a Living Business Plan" Aug. 15

The Clayton State University Small Business Development Center (SBDC) will be presenting a class on "Writing a Living Business Plan" on Thursday, Aug. 15.

The class will run from 5 p.m. to 8 p.m. and will be held in room G127 on the first floor of the Clayton State Arts & Sciences Building. The registration fee is $69 per person.

Topics for discussion during "Writing a Living Business Plan" will include:

Telling a compelling and provocative story;

Completing a SWOT analysis;

Setting goals and key performance indicators;

Compiling sections of the plan, including marketing, HR, financial, operational; Calculating profit and loss projections, balance sheets, cash flow statements;

Finding sources and determining the cost of capital.

A sample business plan will be among the handouts provided with the class.

Interested parties can register at www.georgiasbdc.org or call SBDC Program Coordinator Heather Chaney at (678) 466-5100.

Save the Date — Alumni Association Achievement Awards Dinner, Sept. 26 Clayton State University Alumni Association presents the Alumni Achievement Awards Dinner, Thursday, Sept. 26, 2013, honoring; Distinguished Alumnus, Recent Graduate Alumnus, Outstanding “Future” Alumnus. To nominate an individual, go to http://www.myschoolcast.com/UserFiles/Docs/3353/Alumni-Achivement-Award-Nomination-Packet.pdf. All nomination forms and supporting documents must be submitted to the Clayton State University Alumni Association office by July 26, 2013.

 Fifth Annual Diversity and Multicultural Conference, Oct. 11

Clayton State’s Fifth Annual Diversity and Multicultural Conference will be held on Friday, Oct. 11, from 9 a.m. to 5 p.m., in the Student Activities Center Ballroom.

The Diversity and Multicultural Conference is a dynamic and interactive one-day development opportunity that gives participants the essential knowledge and strategies needed to lead and function in a globally complex society. This conference is a great career and personal development opportunity for students, faculty and staff; separate conference tracks are implemented to meet the needs of both groups.

Register until Friday, Sept. 27, by visiting http://apps.clayton.edu/webreg/register/Diversity2013. Free for Clayton State students; Clayton State faculty/staff $20, Non-Clayton State participants $40.Registration fee covers continental breakfast, lunch and conference materials.

For additional information, go to:

http://www.clayton.edu/campus-life/multicultural/conference

Call for Presentations — Submit Presentation Proposals by Friday, Sept. 6

Conference Theme: Beyond Race: The Forgotten “isms”

Our goal is to broaden participants understanding of diversity, multiculturalism, and social justice. Additionally, explore the intersection of social identities and how our social identities can create privilege and oppression.

If you are interested in contributing to the conference by presenting, go to: http://www.clayton.edu/campus-life/multicultural/conference

For more information regarding the conference, contact Lakiesa C. Rawlinson at lakiesacanteyrawlinson@clayton.edu or (678) 466-5421.

Announcements

 

New Parking Permits

The parking permits/decals for the previous school year will expire on Wednesday July 31.  New permits are currently available for pick up at the Department of Public Safety, with valid dates from Aug. 1, 2013 to  July 31, 2014.

Faculty/staff will be issued the traditional blue colored permits. However, there are some changes to the student permits. Students living in Laker Hall will be issued gold colored permits and those living in Clayton Station will be issued green colored permits. All other students will be issued orange colored permits. However, student vehicles bearing any of these three colors may park in any areas designated for student parking.

SSC Call Center Creates Back to School Resources

In preparation for the upcoming return of the faculty, staff and students on campus, the SSC has created a Back to School Resources for institutions to use. We know this is a very busy time at the institutions and would like to provide a few tools to help.

The SSC will also extend business hours beginning Thursday, Aug. 1. The SSC Call Center will be available Monday through Friday from 7:30 a.m. to 6 p.m., with the exception of the Monday, Sept. 2 closure in observance of the Labor Day holiday. Normal business hours of Monday through Friday, 8 a.m. to 5 p.m., will resume on Monday, Sept. 9.

In addition, a link to the eTIME Documentation has been added to the ADP Portal Time & Attendance Welcome page.

If you have questions or concerns, please contact us by emailing usgdatahelp@ssc.usg.edu or calling (478) 240-6500.

July 2013 Grants Management Newsletter Available On-line

The July issue of the Grant & Contract Programs Office monthly newsletter can be found at http://www.clayton.edu/grantcontractprograms/newsletters.

July’s  newsletter features the new federal indirect cost rate information, effective July 1, as well as General Tips for Writing Proposals: Writing the Program Activities and Timelines, Navigating the Grant Funded Course Release,  and a reprint of the USG Office of Internal Audit and Compliance briefing entitled Internal Control Issues Concerning Grant Awards.

If you would like to request a topic for coverage in upcoming issues of the Grants Management Monthly Newsletter, contact RhondaGibson@clayton.edu.

Changes in Clayton State Accounting Services Staff

We are experiencing some staffing changes in Accounting Services and wanted to ensure that the campus community knows who to contact for the services we provide. Please note that Micah Grant is now a full-time faculty member and his duties are shared among our colleagues in Accounting Services.

For Service in the following areas please contact:

Travel:  Wanda Neal, (678) 466-5496 WandaNeal@Clayton.edu

Journal Entries: Nicole Harris, (678) 466-5497 NicoleHarris@Clayton.edu

Incoming and Outgoing Wires: Lavern (Amanda) Kelley, (678) 466-4291 LavernKelley@Clayton.edu

Accounts Payable: Wanda Bunn, (678) 466-4284 WandaBunn@Clayton.edu

Arlene Charles, AVP/Controller, can be contacted at (678) 466-4273 or  ArleneCharles@Clayton.edu regarding all services including the GLACIER tax reporting.

Georgia Security and Immigration and Compliance Act

In July 2013, the State of Georgia implemented a new requirement for the procurement of labor and services by Governmental Entities.

Going forward, Clayton State University Employees wishing to enter into a “contract” for the physical performance of services that exceeds $2,499.99 will need to verify the Contractor’s immigration status BEFORE the contract is signed and work begins.

This means before we issue certain POs, receive bids or quotes, or start contract negotiations-Procurement Services and/or Contract Administration must obtain the notarized Contract Affidavit from the contractor/vendor.

The modified contract review policy and checklist, new FAQs, updated forms and other documents are available on the CSU Contract Administration’s website.

Please click on the link for additional information and forms listed below:

http://www.clayton.edu/contract-administration

·         E-Verify and Senate Bill 160

·         Affidavits

·         Affidavit Exemptions

·         Attorney General’s (AG) Letter

·         FAQs

Please contact Cindy Knight or Bobby Hamil from the Contract Review team or myself for any additional questions or concerns you may have.

Clayton County Rotary Club Looking for Speakers

The Clayton County Rotary Club is looking for speakers for its meetings in October and November. The Rotary Club meets at Red Lobster on Tara Boulevard at noon each Wednesday.

If you have expertise on just about any subject, and would like to speak to the Rotary Club during those two months, please contact John Shiffert in University Relations. New Federal Indirect Cost Rate Effective July 1 As of July 1, Clayton State University’s federally negotiated Facilities and Administrative (Indirect) cost rate is 35.3 percent of direct salaries and wages, including all fringe benefits. The University’s “off-campus” rate is 18.7 percent of the same salaries, wages and benefits base. OFF-CAMPUS DEFINITION: For all activities performed in facilities not owned by the institution and to which rent is directly allocated to the project(s), the off-campus rate will apply.  Grants or contracts will not be subject to more than one F&A cost rate. If more than 50 percent of a project is performed off-campus, the off-campus rate will apply to the entire project. These rates are effective until June 30, 2015 or until renegotiated. Apple MacBook Discounts Through The Loch Shop The Loch Shop has a deal in place for any Clayton State student, faculty or staff member to get educational discount pricing on Apple MacBook computers through the following website… http://www.ishoplochshop.com/site_apple.asp? For more information on the MacBook Pro, go to http://education.apple.com/images/MBPro_DM_700px_AoC_1X_FINAL.jpg.