Volume 9, #51
New in this Issue
Honoring Cindy Lauer, May 22
For the past 17 years, Cindy Lauer has epitomized fitness at Clayton State, a run stretching from the fabled SmartBodies in the old dance studio of the Athletics Center (bet you didn’t know the present basketball office suite was a dance studio at one time…) to the Fitness Center in the Student Activities Center.
So, now is the time to join the Division of Student Affairs, on Thursday, May 22, to honor Cindy Lauer on the occasion of her retirement after 17 years of dedicated service to Clayton State University. Her reception will be from 2 p.m. to 3:30 p.m. in the Student Activities Center (SAC) Laker Lounge.
Microsoft Security Updates
A serious vulnerability to Microsoft’s Internet Explorer (IE) was recently discovered. Microsoft has released a fix for Internet Explorer for Windows XP, Windows 7, and Windows 8.
You should check your computers to see if automatic update is turned on, and that the patch has been applied.
For faculty and staff using university owned desktops and laptops with LANDesk installed, the updates should automatically run. However, you should reboot your computer to ensure that the update has been installed on the computer.
We urge all Windows users to install updates through the Windows Update application if the update is not automatic. Be certain to select the updates pertaining to Internet Explorer if they are not already checked. This addresses an important vulnerability found in Internet Explorer.
For student owned computers, we urge all Windows users to install updates through the Windows Update application as soon as possible. Please ensure that you install all “important updates”, as there may be several updates required to patch this vulnerability. Once the updates are complete, Internet Explorer will function at its normal level of security. In addition, for further security, it may be wise to install and use either Google's Chrome or Firefox instead of Internet Explorer for your home computer.
If you are unfamiliar with Windows Update, the instructions are below:
General Windows updates info
Windows 7 specific updates
If you are unsure if your Clayton State-owned desktop or laptop has been updated with the latest Internet Explorer update or for more information, please contact the HUB.
Continued Migration to the Exchange 2013 E-mail System
Beginning the week of June 9, the OITS messaging team will begin moving all shared mailboxes to the new Exchange 2013 e-mail servers. Shared mailboxes are mailboxes that are used by more than one person such as Campus Life, Human Resources and The Loch Shop. If you have requested a shared mailbox within the last month, that shared mailbox is already on the new system.
If you use POP or IMAP to access a shared mailbox, that will no longer work after the upgrade. POP and IMAP are not supported on this new system.
Basically, you might have to restart your Outlook at some point during that week if you are using a shared mailbox. Other than that, you shouldn’t notice much of a difference. Please let Roger Poore know if you have any questions or concerns.
School of Nursing Pinning Ceremony, May 9
The School of Nursing Pinning Ceremony for Spring 2014 will be held on Friday, May 9, at 7 p.m., in the Athletics Center.
Bi-weekly Payroll Reminder
Notice to all employees and managers/supervisors:
ADP E-time approvals of all bi-weekly time must be approved by 6 p.m., Friday, May 9, for the payroll ending on May 9, 2014.
If you have any questions, including password resets, while attempting to approve or update a time card, please contact our SSC Customer Support Team at 1-855-214-2644.
Commencement, May 10
Clayton State’s annual Spring Commencement ceremonies will be held on Saturday, May 10, at 9 a.m., and noon, in the Athletics Center.
Graduates from the Colleges of Business and Health will receive their diplomas in the 9 a.m. ceremony, while graduates from the College of Arts & Sciences and Information & Mathematical Sciences will “walk” in the noon ceremony.
The speaker for the 9 a.m. ceremony will be the immediate past chair of the Clayton State University Foundation, Leonard Moreland. Dana Lemon, a member of the State Transportation Board of Georgia, will be the speaker at the noon ceremony.
Lakeside Dining Hall Closing Date for End of Spring Semester
The Lakeside Dining Hall will close at 2 p.m. on Monday, May 12, and will remain closed through the summer semester. The Dining Hall will resume normal operating hours on Monday, Aug. 18, when fall classes begin.
All Meal Plans End Monday, May 12
All meal plans and dining dollars will expire Monday, May 12, 2014. Unused meals and dining dollars expire at 2 p.m. when the Lakeside Dining Hall and retail units close.
Don’t let either go to waste! Invite a friend or co-worker to lunch with you at the Dining Hall or to Jazzman’s, Pizza Hut, SubConnection, or Sandella’s to use your Dining Dollars.
Follow Drs. Hynes and Eichelberger in South Korea via Twitter
President Dr. Thomas Hynes and Dean of the College of Health Dr. Lisa Eichelberger will be traveling to Seoul and Daejeon, South Korea to visit Daejeon Health Sciences University, leaving Mothers Day, for a eight-day trip that will include meeting with the 16 people who will be coming to Clayton State for the classes this July, and to sign an official MOU further solidifying Clayton State’s growing agreement with Daejeon, which may in the future include additional educational possibilities and partnerships in other areas besides nursing..
If you’d like to follow these Clayton State administrators while they’re in South Korea, you can follow Hynes at @tim2333 and Eichelberger @DocLisaEich.
Auxiliary Services Semester Break Hours
During the semester break, the units of Auxiliary Services will have the following operating hours:
Loch Shop/LakerCard Center – May 13 – May 20
Monday – Thursday: 8 a.m. – 5 p.m.
Friday: 8 a.m. – 3:30 p.m.
Dining Services – May 13 – May 27
Monday – Friday: 8 a.m. – 2 p.m.
Monday – Friday: 11 a.m. – 2 p.m.
All other dining locations will be closed during the semester break.
Clayton County Community Emergency Preparedness Seminar, May 13
Clayton County’s Community Emergency Preparedness Seminar, “Community Emergency Preparedness Takes a Village” will be held on Tuesday, May 13, from 8:45 a.m. to 3:30 p.m. at The National Archives at Atlanta, 5780 Jonesboro Rd., Morrow. Doors will open at 8:30 a.m. and the seminar will start promptly at 9:15 a.m.
There is no registration fee, but registration is required. Email email@example.com for the registration form.
Clayton State Schedules Information Sessions for Digital Film Technician I and II
Lights! Camera! Action! The Clayton State University Division of Continuing Education is gearing up for its second round of information sessions and classes for Digital Film Technician Training I and II.
The highly-successful first set of Film Tech I courses, taught by long-time digital film industry expert Barton Bond, have been playing to full houses of 40+ students each since February. With the next round of classes due to start in June, Clayton State is holding three information sessions prior to the start of classes.
The first will be held on Saturday, May 17, from 10 a.m. to noon in Fayette County. The exact location is still to be determined, so interested parties are urged to check the Continuing Education website at www.conted.clayton.edu for location details. The second information session will be held on Saturday, May 31, also from 10 a.m. to noon, in the Harry S. Downs Center on the Clayton State main campus in Morrow. The third session will be on Saturday, July 12, from 1 p.m. to 3 p.m., also in the Downs Center.
Bookstore Bucks Dates for Summer 2014
Bookstore Bucks (formerly Financial Aid Book Money) will be available May 21 to May 31, 2014. Up to $1,000 of your unused Financial Aid will be automatically deposited in your Bookstore Bucks account on May 21 for you to purchase anything in the Loch Shop.
Remember… your LakerCard is required for all purchases! After May 31, any unused Bookstore Bucks are returned to your student account and refunded around the second week of June based on your refund preference through Higher One.
“Ask Clark” from Clayton State, May 23
Clark Howard’s WSB-TV special on “Life After Graduation,” filmed in the Atrium of the Downs Center on Thursday, May 1, will air on WSB on Friday, May 23 at 8 p.m.
Clayton State Reschedules Hall of Fame Induction Ceremony for May 30
The Clayton State Department of Athletics has announced the rescheduling of the department’s initial Hall of Fame induction ceremony for Friday, May 30.
The ceremony was originally scheduled for Feb. 14, but had to be postponed due to inclement weather. For the rescheduled event, there will be a change of venue as the Hall of Fame Dinner and induction ceremony will be held at Crystal Lake Golf and Country Club in Hampton, Ga.
The event will begin with dinner at 7 p.m., followed by the induction ceremony. In addition to the Hall of Fame event, the Department of Athletics is also sponsoring a golf tournament earlier in the day at Crystal Lake.
The tournament will be open to all supporters of Clayton State Athletics. Check-in for the tournament will be at 10:30 a.m., with a shot-gun start at 11 a.m. The cost of the tournament is $100 per person or $400 for a four-person team.
Participants of the golf tournament are also invited to attend the Hall of Fame event later that evening. Proceeds from the tournament will benefit the Clayton State Department of Athletics. To register for the tournament, please call (678) 466-4678.
The Hall of Fame Class of 2014 includes: Mason Barfield, Alex Dowling, Carlos Head and Nkiru Okosieme.
Clayton State Athletics Ready to Kickoff 2014 Summer Youth Athletic Camps
The Clayton State Department of Athletics is preparing to kick-off its 2014 summer youth athletic camp schedule.
The first series of camps will begin the week of June 2. All camps are held on the campus of Clayton State University. The department offers athletic camps for boys and girls in the following sports: soccer, basketball, tennis, speed development and a general sports activities camp.
The week-long camps are offered to youth ages six-to-17 years-old and run from 9 a.m. to 4 p.m. Half-day camps are also available either in the morning or in the afternoon. Campers may also choose to combine two different half-day camps if they wish.
Cost of the full-day camp is $125 and for a half-day is $65. To register online or print out a registration form, please visit http://www.claytonstatesports.com/summer_camps/index.
Clayton State’s athletic camps are designed to provide the highest quality instruction in a safe, fun, and socially-enriching environment. The primary goal is for all campers to enjoy themselves while also learning and improving their skills.
Daily activities are led by Clayton State head coaches and focus on character building aspects of each individual sport, including self-esteem, discipline and responsibility. The camps combine small group instruction as well as game play to ensure development of fundamental skills and game knowledge.
For more information, contact the Clayton State Athletic Department at (678) 466-4678.
Spivey Hall First World Music Festival, Starting June 4
Clayton State University’s Spivey Hall (www.spiveyhall.org), the Southeast’s premier recital hall renowned internationally for its superior acoustics and the excellence of its classical, jazz and world music artists, has announced details of its 2014 summer education programming.
In addition to its summer camp (http://www.spiveyhall.org/educational-programs/summercamp/), this year scheduled for June 9 to June 13, Spivey Hall will launch its first Summer World Music Festival (http://www.spiveyhall.org/educational-programs/spivey-hall-summer-world-music-festival/) including seven performances by various global artists over eight weeks in June and July 2014.
Spivey’s Summer World Music Festival will include seven performances in June and July; concerts will take place in Spivey Hall on Wednesday mornings at 11:15 a.m. Each week will present an instrumental or vocal artist or ensemble performing music that represents different regions and cultures around the world. The current schedule is as follows:
Wednesday, June 4
Wednesday, June 18
Ustad Shafaat Khan
Sitar and Tabla
Wednesday, June 25
Wednesday, July 2
Red, White and Bluegrass
Wednesday, July 9
The Celtic Company
A Do Irish Ensemble
Wednesday, July 16
Wednesday, July 23
The Summer World Music Festival is presented as part of Spivey Hall’s Young People’s Concerts, providing individuals of all ages access to outstanding live performances. Artists featured during the Summer World Music Festival will provide study guides in advance of their performance that meet Georgia Performance Standards for curriculum connections in world history, geography, and music.
The Spivey Hall Summer World Music Festival is supported in part by the Georgia Council for the Arts through the appropriations of the Georgia General Assembly. GCA also receives support from its partner agency, the National Endowment for the Arts.
Tickets for Spivey Hall’s Summer World Music Festival are priced at $2 per concert and are available for purchase now at http://www.spiveyhall.org/educational-programs/program-registration/.
Spivey Hall Summer Music Camp, June 9 to June 13
Spivey Hall’s Sixth Annual Summer Music Camp is a week-long day camp for students entering fourth to seventh grades, scheduled for June 9 to June13. While the camp is based on choral singing, it strives to give campers a broad range of musical experiences throughout the week. This year, the program adds two new breakout sessions: music technology and drama. These sessions join past favorites including piano lab, tone-chimes, guitar, folk dancing and percussion ensemble. Each camper will also be given the opportunity to receive a private coaching either in voice or a solo string instrument.
Campers will rehearse throughout the week and then share what they’ve learned during a demonstration concert on Friday, June 13 at 2:30 p.m. Craig Hurley, director, and Marcena Kinney, accompanist, of the Spivey Hall Young Artists, will lead the team which includes Dr. David Hirschorn, a 24-year guitar and choral teacher, and music specialist Betsy Swanson, along with several Spivey Hall Children’s Choir members acting as counselors.
Registration for Spivey Hall’s Annual Summer Camp is available online at http://www.spiveyhall.org/educational-programs/summercamp/. Registration is $150 by June 5; and $175 after June 5. Multi-child discounts are available.
Save the Date, New Student Convocation, Aug. 15
Faculty and staff are invited to participate in the Ninth Annual New Student Convocation at 10 a.m. on Friday, Aug. 15, 2014 in Spivey Hall.
The New Student Convocation is an exciting time when faculty, staff and all new students assemble to mark the beginning of a new academic year. New Student Convocation is a formal ceremony intended to inspire, motivate and officially welcome our new students. President Dr. Thomas J. Hynes, Jr., will offer encouraging words to incoming students and the campus community during the ceremony.
Regalia are requested for this year’s ceremony (processional participants). If you are not able to wear regalia, there will be a reserved seating location available for staff and faculty program attendees. Business professional attire is requested for non- processional participants.
Additional ceremony and RSVP information will be forthcoming, but please mark your calendars in advance! Contact: Celena Milner, Orientation & New Student Programs, (678-466-5443); firstname.lastname@example.org.
Request from Public Safety – Enter Your Number in the Text Message Data Bank
When there is an emergency situation that could impact the safety of our campus, whether it be a human threat or weather related, we send out notifications mainly by email and text message.
Since many of you probably see the text messages much quicker than the emails, it is essential that everyone who has a telephone capable of receiving text messages enter your number into the University system to ensure that you receive the messages. It is an “opt in” system, which means that you have to personally enter your number. As a reminder, the process is very easy and quick:
· Go to the Clayton State University website
· Click on the “Swan”
· Click on “My Tab”
· Scroll down to “Emergency Text Messages” and enter your telephone number and the communications carrier (e.g. Verizon, AT&T, or other)
· Then hit “Save” and you’re done.
It’s that easy, so if you haven’t already done so, please do so now, or if you have changed numbers or carriers since last entered, please update now.
Clayton County Transit Feasibility Study
Clayton State students, faculty and staff; please provide your thoughts on public transit in Clayton County! The Clayton County Board of Commissioners has hired a consulting firm to conduct a transit feasibility study, and they need your feedback on this important issue. The study will be asking the following questions:
- Is transit service feasible in Clayton County?
- If feasible, what types of services should be offered?
- Where should transit operate?
- How should transit be funded?
To assist in the preparation of a possible public transit plan for Clayton County, please take the survey at https://www.surveymonkey.com/s/Clayton_Transit_Survey
Please also join in during the week of May 19 for public meetings on transit in Clayton County. The dates, times and locations will be posted soon at the website, www.Transit.ClaytonCountyGA.gov. Check back often to learn more about the project.
First Aid Kits
At the recent building coordinators training, a staff member asked about acquiring first aid kids for campus departmental use if needed.
For your information, Georgia Enterprises has a mandatory statewide contract for both general and specialized first aid kits. Their contact person is Shawn Pursley, office phone (404) 521-1777, and cell 678/571-6612, and email address of email@example.com. First aid kits must be purchased through Georgia Enterprises.
If you purchase a first aid kit for your area, please ensure that it is maintained in an easily accessible location and its existence is communicated to all departmental staff.
New Dream Catchers Program!
The legend of the dream catcher embodies the idea that only good dreams are filtered through the netting allowing the good to pass through the feathers to the people. Clayton State is an entire community that rallies around the individual dreams and aspirations of its people. Clayton State’s key attributes are creating an empowering experience, offering a supportive community, as well as offering inclusive diversity and an engaged, experiential preparation.
The “Dream Catchers” program allows faculty and staff to nominate a fellow colleague, themselves or even a department that really embodies one or all of the attributes. It’s a way to remind all of us what makes our university unique! We will recognize these nominations monthly and encourage all of you to tell us how dreams are made real in your area. You may submit your nomination here: http://www.clayton.edu/Brand/Dream-Catchers.
Fiscal Year End 2014 Deadlines
Purchase Requisitions Submitted to Procurement Services:
¨ May 9, 2014 All purchases requiring a purchase order. Any purchases requested after this date must be approved by Budget & Finance.
Budget Amendment Requests:
¨ May 9, 2014 All budget amendments for FY 2014 submitted to Scott McElroy.
Check Request and Travel Reimbursement Deadlines:
¨ June 2, 2014 Last day the Travel and Expense module will be available for reimbursement requests for FY 2014.
¨ June 13, 2014 Last day to submit a request to transfer costs between E & G and Sponsored.
¨ June 13, 2014 Last day to submit a request to correct a charge posted against your budget.
Any questions, please contact Marcia Jones at firstname.lastname@example.org or ext. 4280