Volume 9, #62
New in this Issue
Announcement on VP of Information Technology and Services
Dr. John Bryan is beginning a new phase of his long service to Clayton State University. Beginning this month, Dr. Bryan will step down as Vice President of Information Technology and Services, and assume responsibilities as part of the faculty in the College of Health. In that new role, he will bring his considerable technology experience to the classroom, and return to his roots in health-related technology issues.
Dr. Bryan has 23 years of experience as a CIO in public higher education in Georgia, Louisiana, Oklahoma, and Virginia. His technology accomplishments include the installation of a new VOIP system at Clayton State University, four state-of-the-art fiber, copper, and wireless campus networks, and an on-time, on-budget PeopleSoft ERP implementation. He has served as the Chief Information Officer of the University since 2004.
President Thomas Hynes notes, “Even as the University explores new directions in the use of technology to enhance and support the learning of our students, faculty and staff, we are grateful for the technology accomplishments achieved during Dr. Bryan’s service. Clayton State University is Georgia’s first public notebook university. All students at Clayton State are required to have on-demand access to a laptop computer. OITS operates the HUB, a widely recognized Help Desk operation, in the University Center for Clayton State’s 6,500 student and faculty notebook computers.”
Beginning June 16, Dr. Bill Gruszka will serve as Visiting CIO. Dr. Gruszka currently serves as Director, IT Production Services at Georgia State University, and has previously served as Chief Information Officer at Southern Polytechnic State University. Dr. Gruszka will help Clayton State maintain its institutional leadership in Information Technology as the University begins the process of seeking a permanent successor for Dr. Bryan.
Presentations by Candidates for Athletic Director Next Week
The finalists for the position of Clayton State University Athletic Director will be making presentations on “The Vision for Clayton State University Athletics” in room UC260 of the James M. Baker University Center over the course of the first two weeks in June.
All faculty and staff are both invited and urged to attend. The exact schedule for the candidate presentations is as follows…
Monday, June 9 – 1:15 p.m. to 2 p.m. - Tim Duncan
Tuesday, June 10 – 1:15 p.m. to 2 p.m. - Rick Goeb
Dr. Peter Fitzpatrick to be Featured on Fox5 News
The distinctive voice (and countenance) of Dr. Peter Fitzpatrick, chair of the Department of Health Care Management, will be heard on Fox5 News on Tuesday, June 10 in conjunction with a story WAGA-TV is doing on prescription drug use (overuse or maybe abuse might be better terms) in America.
Fitzpatrick was interviewed by WAGA on Wednesday for the broadcast story, which is scheduled to run next Tuesday at 7:30 a.m., 9:30 a. m. and 5 p.m.
Prior to entering academia, Fitzpatrick spent years working in the pharmacy industry at all levels from store management to ownership, up to the level of Vice-President of Pharmacy and Human Resources for Courtesy Drugs, Inc. He is currently licensed to practice pharmacy in New York, South Carolina, and Georgia. He continues to practice pharmacy on a consultancy basis and teaches Pharmacology for the Dental Hygiene program at Clayton State.
Summer Sports Camp Discount for Faculty/Staff
The Department of Athletics’ summer sports camps are in full swing until Aug. 1. Faculty and staff who would like to enroll their child(ren) in any of the offerings this summer can receive a 10 percent discount. Both half-day and full-day sessions are available. For more information, contact the Athletic Department at (678) 466-4678.
Next week’s classes include girl’s basketball, boys and girls soccer and boys and girls tennis. The week of June 16 will feature soccer, tennis, boys basketball and the ever-popular boys and girls speed camp (with that old speed demon, Mike Mead.)
Biweekly Payroll Reminder
Notice to all employees and managers/supervisors:
ADP E-time approvals of all biweekly time must be approved by 6 p.m., Friday, June 6, for the payroll ending on June 6.
If you have any questions, including password resets, while attempting to approve or update a time card, please contact our SSC Customer Support Team at 1-855-214-2644.
Digital Film Technician I and II Information Session Scheduled for Peachtree City, June 7
The highly-successful first set of Digital Film Technician Training I and II courses, taught by long-time digital film industry expert Barton Bond, have been playing to full houses of 40+ students each since February. With the next round of classes due to start in June, Clayton State has scheduled another information session for that budding Hollywood of Georgia, Fayette County.
Digital Film Technician Training originally visited Sandy Creek High School on Saturday, May 17. The new information session will be held at the Clayton State – Fayette instructional site at 100 World Dr., Ste. 100, Peachtree City, from 10 a.m. to noon on Saturday, June 7.
Loch Shop and LakerCard Center Regular Summer Hours Resume
Regular summer hours for The Loch Shop and LakerCard Center resume Monday, June 2.
Spivey Hall Summer Music Camp, June 9 to June 13
Spivey Hall’s Sixth Annual Summer Music Camp is a week-long day camp for students entering fourth to seventh grades, scheduled for June 9 to June13. While the camp is based on choral singing, it strives to give campers a broad range of musical experiences throughout the week. This year, the program adds two new breakout sessions: music technology and drama. These sessions join past favorites including piano lab, tone-chimes, guitar, folk dancing and percussion ensemble. Each camper will also be given the opportunity to receive a private coaching either in voice or a solo string instrument.
Campers will rehearse throughout the week and then share what they’ve learned during a demonstration concert on Friday, June 13 at 2:30 p.m. Craig Hurley, director, and Marcena Kinney, accompanist, of the Spivey Hall Young Artists, will lead the team which includes Dr. David Hirschorn, a 24-year guitar and choral teacher, and music specialist Betsy Swanson, along with several Spivey Hall Children’s Choir members acting as counselors.
Registration for Spivey Hall’s Annual Summer Camp is available online at http://www.spiveyhall.org/educational-programs/summercamp/. Registration is $150 by June 5; and $175 after June 5. Multi-child discounts are available.
Continued Migration to the Exchange 2013 E-mail System, June 9
Beginning the week of June 9, the OITS messaging team will begin moving all shared mailboxes to the new Exchange 2013 e-mail servers. Shared mailboxes are mailboxes that are used by more than one person such as Campus Life, Human Resources and The Loch Shop. If you have requested a shared mailbox within the last month, that shared mailbox is already on the new system.
If you use POP or IMAP to access a shared mailbox, that will no longer work after the upgrade. POP and IMAP are not supported on this new system.
Basically, you might have to restart your Outlook at some point during that week if you are using a shared mailbox. Other than that, you shouldn’t notice much of a difference. Please let Roger Poore know if you have any questions or concerns.
Fiscal Year End 2014 Deadlines Accounts Payables
As we near the end of the fiscal year, we wanted to provide you with some very important dates. Listed below are the cutoff dates for processing Check Requests, PO vouchers, and Travel and Expense payments.
If a Travel or Expense report has already been submitted as of June 3, 2014, Accounts Payable will process those submissions. For Fiscal Year 2015, Accounts Payables will begin processing Check Requests, PO vouchers, and Travel and Expense reports on July 8, 2014.
¨ June 16, 2014 (Only Funds 12210 – 12280, 13000, 14000, 20000, 60000)
¨ June 16, 2014 (All Funds)
Travel & Expense Reports
¨ June 16, 2014 (All Funds)
Any questions, please contact Naulbert Nolan Jr. at firstname.lastname@example.org or ext. 4256.
P-Card Purchases Start June 16
Beginning June 16, 2014, purchases can be made with the P-card. Please adhere to the State Purchasing Card policy and procedures as well as the University’s P-card policies when using the P-card.
Spivey Hall's First World Music Festival
Spivey Hall will launch its first Summer World Music Festival (http://www.spiveyhall.org/educational-programs/spivey-hall-summer-world-music-festival/) with a series of Wednesday performances at 11:15 a.m., by various global artists over eight weeks in June and July 2014.
Wednesday, June 18 Ustad Shafaat Khan Sitar and Tabla India
Wednesday, June 25 Troika Balalaikas Balalaikas Russia
Wednesday, July 2 Faculty Grass Red, White and Bluegrass USA
Wednesday, July 9 The Celtic Company Ah Surely! Irish Ensemble Ireland
Wednesday, July 16 Miraikanai Taiko Taiko Drumming Japan
Wednesday, July 23 Aire Flamenco Flamenco Spain
The Summer World Music Festival is presented as part of Spivey Hall’s Young People’s Concerts, providing individuals of all ages access to outstanding live performances. Artists featured during the Summer World Music Festival will provide study guides in advance of their performance that meet Georgia Performance Standards for curriculum connections in world history, geography, and music.
The Spivey Hall Summer World Music Festival is supported in part by the Georgia Council for the Arts through the appropriations of the Georgia General Assembly. GCA also receives support from its partner agency, the National Endowment for the Arts.
Tickets for Spivey Hall’s Summer World Music Festival are priced at $2 per concert and are available for purchase now at http://www.spiveyhall.org/educational-programs/program-registration/.
Bursar’s Office Year-End Cutoff, June 26
The 2014 fiscal year-end is fast approaching we are required by the Georgia Board of Regents to freeze the Banner System tables on June 30, 2014. All departmental deposits are due to the Bursar’s office by 5 p.m. on Thursday, June 26, 2014. Any deposits received after June 26, 2014 will post to fiscal year 2015. Thank you for your attention and cooperation.
Chancellor's Service Excellence Awards, Nominations Due by July 1
The University System of Georgia’s Chancellor's Service Excellence Awards are back this year with a few program changes.
Previously the Chancellor’s Customer Service Awards, they are now the Service Excellence Awards because this title captures the broader definition that is intended by the program. Basically, Service Excellence is what we do every day by facilitating excellence in teaching and contributing to a nurturing learning environment.
Also, the university representatives are now called Service Excellence Ambassadors instead of Customer Service Champions. The program is also broader in scope, as shown by the following eight award categories:
Service Excellence Award – Outstanding Individual
Service Excellence Award – Outstanding Team
Service Excellence Award – Outstanding Leader (Administrator level)
Outstanding Process Improvement Award: Increase Service to Students
Outstanding Process Improvement Award: Increase Effectiveness and Efficiency
Front Desk Support Excellence Award
Outstanding Institution of the Year and President
Service Excellence Ambassador of the Year
The program promotes initiatives that unite the System in service and quality. These initiatives focus on the effective and efficient use of resources to support the success of our students, faculty, staff, and communities. The program also provides a closer connection to meeting the needs of higher education and the USG’s goals to enhance retention, progression, and graduation rates.
The deadline for nominations is July 1, 2014. To submit a nomination, please use the online form at: http://www.usg.edu/service_excellence/recognition_programs. This website will also provide you with more information about the Service Excellence Program, as well as useful tips on "writing an award winning nomination." Clayton State’s Service Excellence Ambassador, Carolina Amero, is also available to answer any questions and assist you with the nominations process.
On Campus Information Session for Digital Film Technician I and II, July 12
Lights! Camera! Action! The Clayton State University Division of Continuing Education is gearing up for its second round of information sessions and classes for Digital Film Technician Training I and II.
The highly-successful first set of Film Tech I courses, taught by long-time digital film industry expert Barton Bond, have been playing to full houses of 40+ students each since February. The next on-campus information session will be held on Saturday, July 12, from 1 p.m. to 3 p.m., in the Downs Center.
Save the Date, New Student Convocation, Aug. 15
Faculty and staff are invited to participate in the Ninth Annual New Student Convocation at 10 a.m. on Friday, Aug. 15, 2014 in Spivey Hall.
The New Student Convocation is an exciting time when faculty, staff and all new students assemble to mark the beginning of a new academic year. New Student Convocation is a formal ceremony intended to inspire, motivate and officially welcome our new students. President Dr. Thomas J. Hynes, Jr., will offer encouraging words to incoming students and the campus community during the ceremony.
Regalia are requested for this year’s ceremony (processional participants). If you are not able to wear regalia, there will be a reserved seating location available for staff and faculty program attendees. Business professional attire is requested for non- processional participants.
Additional ceremony and RSVP information will be forthcoming, but please mark your calendars in advance! Contact: Celena Milner, Orientation & New Student Programs, (678-466-5443); email@example.com.
Request from Public Safety – Enter Your Number in the Text Message Data Bank
When there is an emergency situation that could impact the safety of our campus, whether it be a human threat or weather related, we send out notifications mainly by email and text message.
Since many of you probably see the text messages much quicker than the emails, it is essential that everyone who has a telephone capable of receiving text messages enter your number into the University system to ensure that you receive the messages. It is an “opt in” system, which means that you have to personally enter your number. As a reminder, the process is very easy and quick:
· Go to the Clayton State University website
· Click on the “Swan”
· Click on “My Tab”
· Scroll down to “Emergency Text Messages” and enter your telephone number and the communications carrier (e.g. Verizon, AT&T, or other)
· Then hit “Save” and you’re done.
It’s that easy, so if you haven’t already done so, please do so now, or if you have changed numbers or carriers since last entered, please update now.
Clark Howard’s “Life After Graduation” Special Featured on WSB-TV Website
WSB consumer advocate Clark Howard’s Family 2 Family Special, “Life After Graduation,” filmed in a large part at Clayton State, is now available for viewing on the WSB-TV website.
Go to http://www.wsbtv.com/s/askclark/ to see Howard focus this Family 2 Family Special on answering graduates’ questions, like: Should they attend graduate school or look for a job? And, how should they pay off school loans? As part of the program, WSB also talked to Georgia-based companies and businesses from around the country about what they look for in potential hires.
Dining Services Hours for Summer 2014, Starting May 28
Monday – Thursday: 8 a.m. – 6 p.m.
Friday: 8 a.m. – 2 p.m.
Monday – Thursday: 10:30 a.m. – 2 p.m.
Monday – Thursday: 11 a.m. – 2 p.m.
Campus Information & Visitor Services
The Office of Campus Information & Visitor Services in the Division of Student Affairs will be reaching out to members of the campus community to clarify the needs of the campus in relation to the office’s mission which is in part, to facilitate meaningful access to the institution by providing timely and accurate information and appropriate referrals for all internal and external constituents.
Betty Momayezi serves as the director of the new office and will work with the University to provide centralized and comprehensive information for the campus and the community.
Please stay tuned as we continue to reach out in various ways to obtain your input on this exciting new initiative.
Professional Development Opportunities for You
Clayton State University Center for Continuing Education invites you to join us for professional development this summer! Learn something you can use now. We have instructor led and online courses that will help you learn new skills or enhance your current talents. Not only will you gain new knowledge, but you will learn how to apply it in your world. Please check out our website at www.clayton.edu/conted or by going to http://issuu.com/claytonce/docs/csu_sum14_web.
Do not forget to take advantage of our Staff Development policy and only pay the associated Staff Development Fee. Call Stephanie Cook at (678) 466-5118 to check on the discounted Staff Development Fee for the course of your choice.
GALILEO Password Changes
In the past Dr. Gordon Baker has sent the GALILEO password each time it has changed at the beginning of a semester. This semester has an improved method for accessing Library resources from off campus locations using only your SWAN credentials.
To access our subscription-based content which is only available to authorized users, it is recommended for researchers to begin their online searches from (1) a library webpage, (2) LibGuides, (3) the Clayton State Catalog or (4) shared permalinks with our EZproxy prefix (http://ezproxy.clayton.edu:2048/login?url=).
When you start your research from an off campus location using one of these access methods you will be asked to sign in using your SWAN username and password.
Once you have initiated a search from one of the library access points described above and been authenticated, you will remain signed in as long as you do not close your browser. You will not be asked to sign in again for most searches.
You may want to review the Off-Campus Access to Electronic Resources guide for more details.
Should you need it, the GALILEO password is still available. Instructions for how to retrieve the current GALILEO password can also be found in the Off-Campus Access to Electronic Resources guide.
New Dream Catchers Program!
The legend of the dream catcher embodies the idea that only good dreams are filtered through the netting allowing the good to pass through the feathers to the people. Clayton State is an entire community that rallies around the individual dreams and aspirations of its people. Clayton State’s key attributes are creating an empowering experience, offering a supportive community, as well as offering inclusive diversity and an engaged, experiential preparation.
The “Dream Catchers” program allows faculty and staff to nominate a fellow colleague, themselves or even a department that really embodies one or all of the attributes. It’s a way to remind all of us what makes our university unique! We will recognize these nominations monthly and encourage all of you to tell us how dreams are made real in your area. You may submit your nomination here: http://www.clayton.edu/Brand/Dream-Catchers.
Fiscal Year End 2014 Deadlines
¨ June 13, 2014 Last day to submit a request to transfer costs between E & G and Sponsored.
¨ June 13, 2014 Last day to submit a request to correct a charge posted against your budget.
Any questions, please contact Marcia Jones at firstname.lastname@example.org or ext. 4280