Volume 7, #76
Biweekly Payroll Reminder
Notice to all employees and managers/supervisors… Due to the centralization of payroll services, approvals of all biweekly time must be approved by 5 p.m., on Friday, July 6 for the payroll ending on July 6.
If you have any questions, including password resets, while attempting to approve or update a time card, please contact our SSC Customer Support Team.
New Statewide Contract for Office Supplies
Starting July 16, Office Max will be our new supplier for general office supplies and Staples will only
supply Toner and Paper Products. In preparation for the new vendor, Office Max, we must receive information from all end users placing orders for office supplies by next Thursday, July 12.
Please email the following information back to Purchasing@clayton.edu
Clayton State’s National Champions Get Their Own Road Signs
- First and last name
- Email address
- Building name and room #
- Physical address if it is different from 2000 Clayton State Blvd., Morrow, Ga. 30260
While an NCAA National Championship trophy is a sure sign of reaching the top in college sports, there are other signs as well.
Take the two green road signs that were recently posted in Morrow, Ga., commemorating the 35-1, 2010/11Clayton State University women’s basketball team that won the NCAA Division II national championship on Mar. 25, 2011, with a dominating 69-50 win over Michigan Tech in St. Joseph’s, Mo.
Thanks to the efforts of now-retired Clayton State Vice President for External Relations “Steve” Stephens, the Georgia DOT has located the signs on Georgia route 54 (Jonesboro Road), across from the Georgia Archives and just north of the main entrance to the University (Clayton State Boulevard), and on the left side of the exit 233 exit ramp from southbound I-75.
New Email Scam
A new email scam, with the subject “GET PAID WEEKLY AS A PERSONAL ASSISTANT” is going around, apparently to Clayton State students. The phony email is supposedly from Clayton State “Human Resources Affairs,” on office which doesn’t exist.
This email has nothing to do with Clayton State or the Clayton State Office of Human Resources. The complete text is as follows…
I'm bringing to your knowledge that one Mr Lee Zhang needs a Personal
Assistant who would be responsible for receiving his mails, forwarding
them and also running few minor errands. Hence, if you are interested to
fill this position reply to this email as we have verified and linked
his information to this email herein.
Human Resources Affairs
© 2012 Clayton State University, All Rights Reserved
Career Services Moves
The Office of Career Services has moved from Student Center, Suite 250 to Student Center, Suite 228.
Affordable Care Act is Upheld – USG Ramifications
As you may have already heard, the Supreme Court yesterday upheld the Affordable Care Act (ACA) as constitutional. This action will have ramifications for University System of Georgia (USG) health plans in 2013. See below for details. More information on this subject will be forthcoming.
For now, what does the decision mean for the USG Health plans for 2013?
- Prior changes to the plan due to the ACA (dependent child coverage up to age 26, preventive services covered at 100%, lifetime annual benefits limits removed) will remain in place in 2013
- Women’s preventive/contraceptive services (generics) will be covered at no cost. The System Office is currently working on making these changes to the plans for 2013.
- Uniform Summaries of medical benefits and coverage must be distributed to plan participants. USG medical carriers will be creating these on behalf of all University System of Georgia plan participants.
- Medical FSA contribution limit is reduced to $2,500 annually. More information about this change will be forthcoming.
In 2013, ACA increases Medicare Payroll taxes from 1.45 percent to 2.35 percent for employees earning more than $200,000/individual and $250,000/couples.
Please note that other benefit changes may be made to the active and retiree medical plan coverage for 2013 that are not related to the Affordable Care Act. The System Office is still working on these changes and should have recommendations to the Board in the next few weeks.
Heat Stress Information
Heat stroke is the most serious heat-related disorder. It occurs when the body becomes unable to control its temperature: the body's temperature rises rapidly, the sweating mechanism fails, and the body is unable to cool down. When heat stroke occurs, the body temperature can rise to 106 degrees Fahrenheit or higher within 10 to 15 minutes. Heat stroke can cause death or permanent disability if emergency treatment is not given.
- Hot, dry skin or profuse sweating
- Throbbing headache
- High body temperature
- Slurred speech
Take the following steps to treat a worker with heat stroke:
- Call 911 and notify their supervisor.
- Move the sick worker to a cool shaded area.
- Cool the worker using methods such as:
- Soaking their clothes with water.
- Spraying, sponging, or showering them with water.
- Fanning their body.
Heat exhaustion is the body's response to an excessive loss of the water and salt, usually through excessive sweating. Individuals most prone to heat exhaustion are those that are elderly, have high blood pressure, and those working in a hot environment.
Symptoms of heat exhaustion include:
- Heavy sweating
- Extreme weakness or fatigue
- Dizziness, confusion
- Clammy, moist skin
- Pale or flushed complexion
- Muscle cramps
- Slightly elevated body temperature
- Fast and shallow breathing
Treat a worker suffering from heat exhaustion with the following:
- Have them rest in a cool, shaded or air-conditioned area.
- Have them drink plenty of water or other cool, nonalcoholic beverages.
- Have them take a cool shower, bath, or sponge bath.
Heat syncope is a fainting (syncope) episode or dizziness that usually occurs with prolonged standing or sudden rising from a sitting or lying position. Factors that may contribute to heat syncope include dehydration and lack of acclimatization.
Symptoms of heat syncope include:
Workers with heat syncope should:
- Sit or lie down in a cool place when they begin to feel symptoms.
- Slowly drink water, clear juice, or a sports beverage.
Heat cramps usually affect workers who sweat a lot during strenuous activity. This sweating depletes the body's salt and moisture levels. Low salt levels in muscles causes painful cramps. Heat cramps may also be a symptom of heat exhaustion.
Muscle pain or spasms usually in the abdomen, arms, or legs.
Workers with heat cramps should:
- Stop all activity, and sit in a cool place.
- Drink clear juice or a sports beverage.
- Do not return to strenuous work for a few hours after the cramps subside because further exertion may lead to heat exhaustion or heat stroke.
- Seek medical attention if any of the following apply:
- The worker has heart problems.
- The worker is on a low-sodium diet.
- The cramps do not subside within one hour.
Heat rash is a skin irritation caused by excessive sweating during hot, humid weather.
Symptoms of heat rash include:
- Heat rash looks like a red cluster of pimples or small blisters.
- It is more likely to occur on the neck and upper chest, in the groin, under the breasts, and in elbow creases.
The following link to the CDC website "Heat Stress" http://www.cdc.gov/niosh/topics/heatstress/#recworkers
might also be of assistance for individuals working outside while the temperatures rise over 100 degrees for the next few days.
County Line Tree Getting Rid of the Dead Wood
The removal of dead trees on campus has started.
The trees will be removed by County Line Tree over the next few weeks. They will start on the outskirts of campus and will be working during weekdays in areas that are away from human traffic (e.g., they started Thursday on North Lee Street). Tree removal around buildings and in the courtyard area will be done on weekends.
For the complete information about tree removal, a tree map and activities of the Tree Committee, please go to; http://www.clayton.edu/facilities/plantops/landscape/tree_committee
Tubing – Registration Deadline, July 10
Cool off and unwind by joining Outdoor Adventure on a tubing trip down the Chattahoochee River!
Destination: Helen, Ga.
Date: Saturday, July 14
For more information, contact Nick Kilburg, assistant director of Recreation and Wellness, Outdoor Adventures, (678) 466-4972, firstname.lastname@example.org
Clayton State Adds Summer Tennis Camp Dates in July
Clayton State University women’s tennis coach Le’Trone Mason has announced the addition of two summer tennis camps for youth ages six to 17.
Mason has added camp dates for the weeks of July 9 to July 13 and July 16 to July 20. Those interested in the tennis camps, as well as the remaining athletic camps that Clayton State is sponsoring this summer, can go to a dedicated camp web page for all the details and on-line registering at http://www.claytonstatesports.com/summer_camps/index
For additional information, contact the Clayton State Athletic Department at (678) 466-4678.
Wii Wednesdays at The Loch Shop
The Loch Shop will be holding Wii Wednesdays from June 13 through July 25 in The Loch Shop’s lounge, starting at noon and ending at 3 p.m.
Come relieve some test stress every Wednesday in June and July (except July 4). Play your favorite Wii games – bowling, Mario Kart, basketball three point contest, the Michael Jackson Experience and more. Win prizes just for participating, enjoy free snacks, plus, play for the top score and qualify to enter the June 27 and July 25 prize drawings!
SBDC Presents, “Hot Tips & Cool Tools for Online Marketing” Workshop in Fayetteville, July 11
The Clayton State Small Business Development Center (SDBC) will be holding a workshop, “Hot Tips & Cool Tools for Online Marketing” at the Fayette Chamber of Commerce, 200 Courthouse Sq., Fayetteville, on Wednesday, July 11, from 9 a.m. to noon.
The workshop is sponsored by the Clayton State SBDC and the Fayette Chamber and will be held the old Fayette County Courthouse. “Hot Tips & Cool Tools for Online Marketing” will cover the latest tips and tools for search engine optimization (SEO), social media and online advertising.
The cost of the workshop is $59 for the general public, $49 for Fayette Chamber members. A continental breakfast will be provided as part of the registration.
Call (678) 466-5100 to register, or go to www.georgiasbdc.org
SAC Summer Breeze Festival, July 12
As part of the Student Activities Center’s “Summer at the SAC 2012” series, the SAC Summer Breeze Festival will be held on Thursday, July 12 from 4 p.m. to 8 p.m. on the SAC Green.
Come out and enjoy a fun-filled summer’s evening at the SAC with inflatables, giveaways, games, grilled carnival style food, popcorn, cotton candy, snow cones and music provided by DJ Tay! This event is FREE to everyone.
For more information contact Campus Life at (678) 466-5433.
2012 Chancellor's Customer Service Award Nominations Deadline Now July 13
We are ready to receive nominations for the 2012 Chancellor’s Customer Service Awards. The website is available and nominations can be submitted at http://customerfocus.usg.edu/recognition/chancellor_award/
The deadline for submissions has been moved back to Friday, July 13, 2012. The nominations website provides all of the information you will need: award category descriptions, eligibility, and even tips on how to write a successful nomination.
The following are the award categories:
· Customer Service Excellence Award – Individual
· Customer Service Excellence Award – Team
· Outstanding Customer Service Leadership Award
· Front Desk Support Excellence Award
· Outstanding Customer Service Process Improvement Initiative Award
· Customer Service President and Institution of the Year
· The Joseph Green Award Champion of the Year
If you have any questions, please contact Carolina Amero, assistant vice president, Auxiliary & Administrative Services, Clayton State customer service champion, and winner of the 2011 Joseph Green Award.
Spivey Hall Annual Sacred Harp/Shape-Note Singing School, July 13, July 14
One of Spivey Hall’s most interesting annual events is coming up next month.
Although Clayton State University’s world-famous Spivey Hall is best known for the highest level of musical expertise, the Sacred Harp/Shape-Note Singing School, held this year on Friday, July 13 and Saturday, July 14, is an event that emphasizes participation under the instruction of clinician Nathan Rees.
Singers and history buffs alike will enjoy this annual event, which will run from 10 a.m. to 4 p.m. both days. Sacred Harp singing, sometimes also called “fa-so-la” or “shape-note” singing, involves singing parts without instrumental accompaniment. The Sacred Harp repertoire includes psalms, fugues, odes and anthems by the first American composers (1770-1810), as well as folk songs and revival hymns (1810-1860). This is a free, non-denominational community music event that emphasizes participation, not expertise. Participants will learn about Sacred Harp at a “Singing School” on July 13, and then join in a large community singing on July 14.
At Friday’s “Singing School” Rees will instruct beginners and experienced practitioners in the history, tradition, and performance practices of this authentic piece of Americana. Participants will learn how to read shape notes and watch a documentary on the tradition of Sacred Harp. On Saturday, Sacred Harp singers will travel from throughout the Southeast for the annual singing and potluck luncheon at Spivey Hall. Join more than 60 singers in celebrating this wonderful tradition and bring a covered dish to share.
Both Friday and Saturday’s events are free and open to the public, but registering for Friday’s singing school is required.
Tuition Assistance Program (TAP) Fall 2012 Deadline, July 15
The Tuition Assistant Program (TAP) Fall 2012 application deadline is July 15, 2012. Please forward your completed Systemwide TAP Application Form to the Human Resource Department for processing.
· The tuition assistance program is available to full time benefits-eligible employees of the USG who have successfully completed at least six months of employment in a benefits-eligible position, as of the date of the TAP application deadline for the desired academic semester.
TAP is a supplemental educational assistance employee program. An employee who is eligible for Pell Grants must apply his/her Pell Grant monies toward tuition and fees before receiving a TAP waiver.
If an employee withdraws from an approved TAP course prior to its completion, the employee will be ineligible to participate in TAP for one semester.
Eligibility for TAP participation does not guarantee admission into all University System of Georgia degree programs:
An employee must follow the policies and procedures of the “teaching institution” in which he/she enrolls to be formally accepted as a TAP participant for limited-slot enrollment programs. Upon receiving approval to participate in a limited-slot enrollment program from the “teaching institution”, the course(s) should be listed on the TAP application.
Participation in the TAP program does not guarantee continued employment with the University System of Georgia.
· An employee will be required to go through the regular student admissions process, prior to applying for TAP; and
· An employee must complete a TAP application for each semester in attendance.
An employee may seek approval to enroll in up to nine academic semester credit hours for each of the three designated semester periods: Fall Semester, Spring Semester, and Summer Semester.
For more information: http://www.usg.edu/hr/benefits/tuition_assistance_program_tap/
Spivey Hall Kodály Teacher Training Workshops, July 16 to July 20
Spivey Hall will once again be making a significant contribution to music education with its annual Kodály Teacher Training Workshops, to be held Monday, July 16 to Friday, July 20, in Spivey Hall.
The two workshops, one offering an introduction to Kodály, and the other a Kodály refresher, will be taught by one of America's leading Kodály experts and a top clinician in the field — Dr. Jill Trinka. The workshops are designed for music teachers and college students who are interested in teaching music students (and college students get a discount).
The Kodály Concept is a comprehensive, sequential program that integrates the best ideas, techniques, and approaches to music education universally proven to be successful. The program builds musicianship through the singing of folk songs, classical music, and other quality materials.
The cost for the “Intro to Kodály” workshop, which will run from July 16 to July 18, is $180 ($50 for currently enrolled college students). Workshop participants will learn the basics of Kodály-based music curriculum essentials for grades K-5, gaining valuable tools and techniques that can be put to use in the classroom.
The “Kodály Refresher” workshop, which will run from July 18 to July 20, is $180, and $50 for currently enrolled college students. Individuals already familiar with Kodály, can take this refresher course which will explore pedagogy and process in depth. Attendees will also learn to write meaningful lesson plans, create smooth transitions, and expand their knowledge of literature.
Interested individuals can register for both courses for only $350, with currently enrolled college students getting both workshops at a real deal – just $75. For more information, call the Spivey Hall Education Department at (678) 466-4481 or visit http://www.spiveyhall.org/professional-development-for-teachers/kodaly-teacher-training-workshop
Coming to America: Celebrating the Immigrant Experience, July 20
The National Archives at Atlanta will be holding, “Coming to America: Celebrating the Immigrant Experience” on Friday, July 20, 2012, from 10 a.m. to 2 p.m.
Coming to America: Celebrating the Immigrant Experience will feature various activities celebrating the immigrant experience, including the unveiling of "The Lost Mural" a recreation by Andrew Sabori of a mural that hung at Ellis Island. The original mural, commissioned by the WPA in 1938 and painted by Edward Laning, was displayed at Ellis Island until the early 1950s at which time a storm destroyed most of the mural.
In 2003 Andrew Sabori, an artist and muralist, visited Ellis Island to find out more information about the original mural. He subsequently uncovered a photograph of the original and decided to recreate it for exhibit and educational purposes. It will be unveiled at the National Archives at Atlanta on July 20.
Several prominent members of the Atlanta community who came to America will share their experiences about what becoming an American means to them.
A naturalization ceremony will conclude the formal program, followed by a complimentary lunch.
Following lunch, interviews will be conducted with program participants, other invited dignitaries, and newly naturalized citizens. These interviews will preserve their stories for future generations.
Anyone from Clayton State is welcome to attend Coming to America: Celebrating the Immigrant Experience.
Hiking – Registration Deadline Tuesday, July 24
Hike the tallest waterfall east of the Mississippi River!
Destination: Amicalola Falls State Park, Ga.
Date: Saturday, July 28
For more information, contact Nick Kilburg, assistant director of Recreation and Wellness, Outdoor Adventures, (678) 466-4972, email@example.com
SBDC to Host “Starting a Business” Workshop at Clayton State – Fayette, Aug. 2
Clayton State University’s Small Business Development Center (SBDC) will once again be hosting its popular a “Starting a Business” workshop, a comprehensive workshop on important decisions you make prior to opening a business, in Fayette County.
The workshop will be held on Thursday, Aug. 2, from 5 p.m. to 8 p.m., at the Clayton State – Fayette instructional site, 100 World Dr., Ste. 100, in Peachtree City.
PowerPoint handouts and a book, “How to Start a Business: A Guide for Georgia Entrepreneurs” will be provided.
The cost is $69 per person with 50 percent off for each additional person. In addition, Clayton State students and employees also get 50 percent off. Please contact Heather Chaney at firstname.lastname@example.org
for the discount code before registering. To register, go to: http://www.georgiasbdc.org/subpage.aspx?cart=7bf363d5-73aa-48f5-b348-46708521dded&page_name=view_cart&addproduct=112166
Seventh Annual New Student Convocation Scheduled for Aug. 10
Clayton State University’s Seventh Annual New Student Convocation is scheduled to take place on Friday, Aug. 10, from 10 a.m. to 11 a.m. in Spivey Hall.
This year’s keynote address will be provided by Clayton State President Dr. Thomas J. Hynes. The ceremony’s purpose is to inspire, motivate and formally welcome new students into the university community.
Clayton State faculty and staff who participate in the procession portion of the ceremony are kindly requested to wear their academic regalia. Last year’s ceremony had its largest attendance for new students, faculty and staff.
Additional information will be forthcoming in Laker Lines regarding the RSVP process and ceremony details.
If you have questions regarding the ceremony, please contact Celena Milner or Michelle Ellis at (678) 466-5443; Office of Orientation & New Student Programs, Student Center, room 218.
Alumni Association to Sponsor Clayton State Night at Turner Field, Aug. 13
Friends of Clayton State University, it’s time for a special trip to the ballpark.
The Clayton State Alumni Association will sponsor Clayton State Night at the Atlanta Braves’ Turner Field on Monday, Aug. 13. The event is open to alumni, faculty/staff, students and friends of the University.
First pitch will be at 7:10 p.m., as Atlanta faces off against National League West opponent San Diego Padres.
The tickets will be located in the Lower Level Terrace View (Section 225) and will be only $8.Normally these tickets range from $25 to $30 each. Dues-paying Alumni Association members will have the opportunity to receive an additional discount.
Tickets are limited, and the Alumni Association asks that alumni and friends to please RSVP as soon as possible. For more information about purchasing tickets, please contact Gid Rowell, director of Alumni Relations, at (678) 466-4477 or by email at email@example.com
Tickets can be purchased online at www.clayton.edu/alumnigift
Clayton State to Hold Annual Alumni Dinner at Turner Field’s 755 Club, Sept. 22
The Clayton State University Alumni Association will look to hit a grand slam once again at its 20th
Annual Alumni Dinner.
Next fall, the Alumni Association will hold its annual event at the 755 Club located at Turner Field. The Annual Dinner will be held on Saturday, Sept. 22. All Clayton State alumni, faculty/staff, students and friends of the University are invited to the event.
“We are so excited about having the opportunity to have our dinner at the 755 Club this year” says Alumni Association President Ben Hopkins. “We’ve had our annual event at some wonderful venues all over Atlanta and this will be another special night for alumni and friends.”
The dinner portion of the event will begin at 7 p.m., preceded by a reception; starting at 6:15 p.m. Attendees will also have the opportunity to take a special tour of Turner Field, which includes a behind-the-scenes look in the Atlanta Braves clubhouse.
In conjunction with the dinner, the Alumni Association will also recognize its 2012 Distinguished Alumni Award winners and hold a benefit auction.