Volume 9, #1
New in this Issue
Bi-weekly Payroll Reminder
Notice to all employees and managers/supervisors: ADP E-time approvals of all bi-weekly time must be approved by 6 p.m., Friday, Jan. 3 for the payroll ending on Jan. 3.
If you have any questions, including password resets, while attempting to approve or update a time card, please contact our SSC Customer Support Team at 1-855-214-2644.
University Health Services Relocation
University Health Services (UHS) will be closed on Friday Jan. 10, to move to its new location. As of Monday, Jan. 13, University Health Services will be open in its new location at Clayton Station in the lower level of the 1000 Building. All telephone contact information will remain the same. As always, UHS is available for the healthcare needs of students, faculty and staff.
Information on Clayton State’s Emergency Weather Procedures
It isn’t beginning to look a lot like Christmas, but the possibility of icy roads does generate the following information about how Clayton State University handles disseminating information during weather emergencies.
During emergency weather situations, information about Clayton State’s plans will also be available on the University’s web page (www.clayton.edu), through emails sent directly to all faculty, staff and students, on the University Relations Facebook and Twitter accounts, and through the University’s main telephone number (678) 466-4000. In addition, the four major Atlanta network television stations (ABC, CBS, NBC, Fox), All-News 106.7 WYAY-FM and WSB-AM (750) radio will also be notified for their school closing announcements.
Clayton State's "Stay Safe" weather policy is as follows…
"At times of bad weather or other emergencies, University officials make decisions on whether or not to close the campus based on public safety reports and other considerations. In such cases, the safety and security of the majority of students is a prime consideration. If the University is closed, then classes are cancelled for all students.
"If the institution remains open, we recognize that there may be special circumstances that pertain to individual students that are more serious than those that apply to the majority. So, students are advised to use their best judgment about their safety and that of their families in those situations, and to consult with individual faculty members about making up lost time.
"University closure also applies to all University faculty and staff except those designated by their supervisors as essential personnel. If the institution remains open, staff should consult with their supervisor and make them aware of any individual circumstances that may exist that prevents them from reporting to duty."
The opening/closing policy for Clayton State – Fayette and the Academy for Advanced Studies in McDonough is as follows… basically, the rule will be, if the main campus is closed, Clayton State – Fayette will be closed and Clayton State classes in McDonough will not be held.
Also, if the Henry County schools are closed, Clayton State classes in McDonough will not be held. If Clayton State is open during inclement weather, the status of Clayton State – Fayette will be determined independently.
When in doubt, check the Clayton State website for details.
2014 Federal & State Tax Withholding
With the arrival of a new year many employees may wish to review the information they have on file with regard to their Federal and State tax withholding status. Be advised that while it is a good practice to review and verify Federal and State tax withholding allowances, there is no requirement to make any changes. You should also note that most employees’ withholding allowances will not change with the new calendar year unless the employee implements the change, however, exceptions do apply.
For your convenience, Clayton State University employees have the ability to choose their Federal and State tax withholding allowances at their leisure, as follows:
Federal Tax Withholding:
Using the Employee Self Service portal/ADP;
- Be sure your role is set to employee
- Select the Pay & Taxes tab on your employee home screen.
- You can change your Federal tax status and withholding allowances by clicking the Federal link
- Foreign national employees will not be able to update their status online and are required to submit any changes with a paper Federal tax withholding form to HR. Below is a link to the paper form located on the HR forms site.
- Before selecting the save button, you may wish to print the changes for your records.
GA State Tax Withholdings
o This form must be properly completed, signed, and submitted to the HR department
o The Georgia State Tax Withholding form (Form G4) is located in your Employee Self Service portal, under the Pay & Taxes tab, and also on the HR forms site.
o In the event an employee wishes to make changes to their State Tax withholding information, a paper form should be completed, signed, and returned to HR.
It is recommended that you contact your tax professional if you have questions concerning your tax selections, withholdings, or intentions, as we are unable to provide advice on how to complete or select withholding information.
Employees Claiming Exempt Tax Withholding Status’:
When an employee claims “Exempt" as their Federal withholding status, the exemption will automatically default to “1” for Federal/State withholding for the 2014 (or new) calendar year. After consulting with a tax professional, any employee wishing to claim exempt, will need to properly complete, sign, and submit a paper form to HR.
Tax Related Forms:
Form G-4: Employee's Withholding Allowance Certificate (State of Georgia)
Form W-4: Employee's Withholding Allowance Certificate
Auxiliary Services Semester Break Hours
During the semester break, the units of Auxiliary Services will have the following operating hours:
Loch Shop/LakerCard Center – Dec. 10 – Dec. 20 and Dec. 30 – Jan. 3
Monday – Thursday: 8 a.m. – 5 p.m.
Friday: 8 a.m. – 3:30 p.m.
NOTE: On Tuesday, Dec. 10, The Loch Shop will be open until 7 p.m.
The Loch Shop and LakerCard Center will be CLOSED Dec. 23 to Dec. 27, and Jan. 1, 2014.
Monday – Friday: 8 a.m. – 3 p.m.
Monday – Thursday: 10:30 a.m. – 2 p.m.
Note: SubConnection will be closed Dec. 30 and Dec. 31
All other dining locations will be closed during semester break.
All dining locations will be closed New Year’s Day, Jan. 1, 2014.
Parking During the Holidays
Since there are no classes on campus again until Monday, Jan. 13, there will be open parking on campus until that date. The exceptions are specially designated areas such as those for disability, visitors, emergency parking, and the Baker Center lot. The dental hygiene clinic is closed for the holidays, so that row of parking is also open until Jan. 13.
Dining Services Hours, Dec. 30 to Jan. 12
Jazzman’s, Dec. 30 – Jan. 12
Monday – Friday: 8 a.m. – 3 p.m.
CLOSED: Jan. 1, 2014
Subconnection, Jan. 2 – Jan. 12
Monday – Friday: 10:30 a.m. – 2 p.m.
Sandella’s at Laker Hall
Jan. 9: 9 a.m. – 5 p.m. (Dining Dollars, credit/debit, cash)
Jan. 10, Jan. 11: 11 a.m. – 5 p.m. (Dining Dollars, credit/debit, cash)
Jan.12: 11 a.m. – 11 p.m. (Dining Dollars, credit/debit, cash; meal plan swipes begin at 4:30 p.m.)
Loch Shop and LakerCard Center Hours During Bookstore Bucks, Jan. 6 to Jan. 22
The Loch Shop and LakerCard Center will have the following operating hours during Bookstore Bucks:
Jan. 6 – Jan. 9: 8 a.m. – 6 p.m.
Jan. 10: 8 a.m. – 3:30 p.m.
Jan. 11: 9 a.m. – 3 p.m.
Jan. 13 – Jan.16: 8 a.m. – 8 p.m.
Jan. 17: 8 a.m. – 3:30 p.m.
Jan. 18: 10 a.m. – 2 p.m. (last day for refunds/exchanges)
Jan. 20: CLOSED for MLK Day
Jan. 21: Resume normal spring semester hours
Jan. 22: Last day of Bookstore Bucks for Spring 2014
P-card Reconciliation and Visa Packet Submissions Extended
We are extending the deadline for P-card recon and Visa packet submission for the holiday break. Please see the revised schedule below:
P-card recon in WORKS – Jan. 6, 2014
Visa packet submitted by Jan. 10, 2014
If you have any questions or concerns, please contact Marcia Jones.
Bookstore Bucks Start Jan. 6
Bookstore Bucks (formerly Financial Aid Book Money) will be available from Jan. 6 to Jan. 22, 2014. Up to $1,000 of your unused Financial Aid will automatically be deposited in your Bookstore Bucks account on Jan. 6 for you to purchase anything in the Loch Shop.
Remember…your LakerCard is required for all purchases. After Jan. 22, any unused Bookstore Bucks are returned to your student account and refunded in late January based on your refund preference through Higher One.
SBDC to Hold Starting a Business Workshop at Griffin-Spalding Chamber of Commerce, Jan. 9
The Clayton State University Small Business Development Center is bringing its popular “Starting a Business Workshop” to Griffin on Thursday, Jan. 9.
The workshop will be held from 9 a.m. to noon at the Griffin-Spalding Chamber of Commerce/Griffin Welcome Center, 143 N. Hill St., Griffin.
Clayton State students and staff receive 50 percent off the full registration price of $69. Contact Heather Chaney at firstname.lastname@example.org for the discount code. Individuals can also receive 50 percent off each additional person with the purchase of one registration at the full price. All registrations must be made at the same time in order to receive this discount. This discount cannot be combined or used with any other discount or coupon. For more information, please contact Chaney at (678) 466-5100.
Legos at Clayton State, Jan. 11
The First Lego League (FLL) Super Regionals are once again returning to Clayton State University.
This year’s version of the popular competition for regional young STEM (Science, Technology, Engineering and Mathematics) whizzes ages nine to 14 will be an all-day event held in Clayton State’s James M. Baker University Center on Jan. 11, 2014, once again under the sponsorship of the College of Information and Mathematical Science (CIMS). Directing the program will be Assistant Professor of Mathematics Dr. Scott Bailey.The public is welcome to attend, free of charge.
The competition will be the Championship Qualifying Round for 32 teams of regionally-local students. According to CIMS Dean Dr. Lila Roberts, this year’s competition will have a timely focus — on bringing awareness toward helping people affected by natural disasters. “Nature’s Fury” will explore the awe-inspiring storms, quakes, waves and more. Teams will discover what can be done when intense natural events meet the places people live, work, and play. The FLL Challenge has three parts – the Robot Game, the Project, and the Core Values.
As always, the FLL competition will also highlight student understanding of: the STEM disciplines with a focus on computer science and robotics, as well as a common civility through teamwork, core values, basic research methods, scholarly competition and fun.
Volunteers Still Needed for First Lego League Super Regionals, Jan. 11
Jarrett Terry reports that volunteers are still needed when Clayton State University hosts the 2013 First Lego League Super Regionals on Jan. 11, 2014, an all-day event in the James M. Baker University Center.
Below, you will find two websites that can give you a great deal of information on this year's topic "Nature's Fury," how the topic will be integrated into this season, and Georgia's calendar regarding the season.
Some of you have volunteered before, so you know how much effort and preparation is required to host the event well. We will need a plethora of volunteers this year and help in fundraising and advertising. We have a great set of sub-topic leaders returning to get us moving forward, but there is plenty of work to do.
The website for this year’s FLL topic:
The website for Georgia's events:
You have initiated a poll "FIRST LEGO LEAGUE SUBCOMMITTEE INTEREST AREA" at Doodle. The link to your poll is:
For more information, contact Terry at email@example.com. He also has a listing of the support positions needed.
Drs. Howell and Zeller Participating in Peach State Opera Performance, Jan. 11
Clayton State University professors Dr. Christina Howell, performing the role of Despina, and Dr. Kurt-Alexander Zeller, director, are both involved in Peach State Opera's upcoming performance of Mozart's Cosi fan tutte, being performed locally at the Avondate First Baptist Church, 47 Covington Rd., Avondale Estates, Ga., at 3 p.m. on Jan. 11, 2014.
Ticket prices are $22 (adult general admission), $20 senior (over 60), $10 students (including college students with ID) and are available at the door or at the website: www.peachstateopera.org.
Dining Services Resumes Normal Hours, Jan. 13
During the semester break, Jazzman’s and Subconnection will be open to serve you. Beginning Monday, Jan. 13, all dining locations, including the Lakeside Dining Hall, will resume their normal spring semester operating hours.
Spring Group Exercise Classes
For those of you who enjoy the Recreation and Wellness group exercise classes, Lisa Williamson has comprised an excellent schedule for the spring semester that will being on Jan. 13. Please note that there is also a F.A.S. Track schedule in which the classes are only 30 minutes in length! Now you have no excuse to skip class! Check out all the great classes at: http://www.clayton.edu/recwell/Fitness-Center/Group-Exercise.
Clayton State Sets Events for King Celebration 2014
The 2014 Dr. Martin Luther King, Jr., Celebration at Clayton State University begins in a little more than a month. This year’s celebration is titled: We Dream the King’s Dream.
The Annual Dr. Martin Luther King, Jr. Celebration at Clayton State University will run from Jan. 19, 2014 to Jan. 25, 2014 and is a collaborative effort between the Department of Campus Life, AmeriCorps, Diversity Education Experiences for Peers (D.E.E.P.) Educators, the Tau Epsilon Chapter of Alpha Phi Alpha Fraternity, Inc., the Sigma Sigma Chapter of Alpha Kappa Alpha Sorority, Inc., Clayton State University NAACP, Student African American Brotherhood, and Student African American Sisterhood and commemorates the life of the ultimate dreamer of the 20th Century, Dr. Martin Luther King, Jr., and significant events that occurred during the Civil Rights movement.
The highlights of the 2014 celebration of those dreams being made real are; King’s Sunday Supper, the Day of Service, and an MLK March in Atlanta. The King’s Sunday Supper and the dialogue discussion on Jan. 21 are open to the public.
Sunday, Jan. 19, King’s Sunday Supper
Student Activities Center (SAC) Ballroom
4 p.m. to 6 p.m.
Inspired by the legacy of Dr. King, America's Sunday Super has been an annual event on the Clayton State campus for several years, inviting people from diverse backgrounds to come together to share a meal, discuss issues that affect our community and highlight our shared values and strengths. This is a ticketed event and free for Clayton State students. Tickets for all others are $10 and will be available beginning Monday, Jan. 6, 2014 in the Clayton State Department of Campus Life, located in the Student Activities Center, Ste. 223. Both Clayton State University and Non-Clayton State participants must have a ticket for admission.
Monday, Jan. 20, MLK Day of Service, Rally & March
8 a.m. to 3 p.m.
The Clayton State campus community will engage in a series of volunteer projects in the Atlanta area to pay tribute to Dr. King. After volunteering, students will participate in the annual MLK Rally and March in downtown Atlanta. Transportation will be provided for 50 participants. To register, go to the Campus Life website: www.clayton.edu/campus/life.
Tuesday, Jan. 21, a Dream Deferred
SAC Ballroom C
7 p.m. to 9 p.m.
A dialogue discussion focusing on recent social injustices, including the Trayvon Martin case; Department of Family and Children Services and Emani Moss; as well as immigration reform in Georgia. Participants will have a conversation regarding these issues and hone in on action steps that can be taken to eradicate these injustices.
Saturday, Jan. 25, Cultural Immersion Trip: A Day with Dr. King
9 a.m. to 2 p.m.
The 2014 Cultural Immersion Trip: A Day with the King will give participants the opportunity to explore historical landmarks in the greater Atlanta area associated with Dr. King and the American Civil Rights movement. The trip will also include a special tour of Dr. King’s birth home and lunch at Thelma’s Kitchen. Twenty-five Clayton State students will be selected to participate on this trip. All students must complete a trip turn in a completed application form by Wednesday, Jan. 19, 2014 to the Department of Campus Life, located in the Student Activities Center, Ste. 223. Selected participants will need to have $10 to $15 in cash to cover the cost of their lunch.
For additional questions regarding Clayton State’s Annual MLK Celebration, contact Lakiesa C. Rawlinson, associate director, Campus Life, at (678) 466-5433 or visit http://www.clayton.edu/campus-life.
Clayton State Recreation & Wellness to host AFAA’s APEX Weekend, Feb. 21 to Feb. 23
The Clayton State University Department of Recreation & Wellness is proud to host the Aerobics and Fitness Association of America’s (AFAA) APEX Weekend for the second consecutive year.
According to Lisa Williamson, assistant director of Recreation & Wellness (Fitness & Wellness), “We are thrilled to welcome AFAA back to Clayton State in 2014! Hosting fitness certifications on campus assists in promoting Clayton State University to the local community and provides on campus opportunities for our students to become certified fitness professionals.”
AFAA certifications and workshops being hosted during the APEX weekend include: Personal Fitness Trainer Certification (Feb. 21 to Feb. 23), Group Exercise: the Practical Way Workshop (Feb. 21), Primary Group Exercise Certification (Feb. 22), Kickboxing Instructor Certification (Feb. 22), and Practical Pilates Workshop (Feb. 23).
All certifications and workshops will be hosted in the SAC Fitness Center. Registration is currently available on AFAA’s website http://www.afaa.com by searching the Atlanta area.
Please visit: http://www.clayton.edu/recwell/Fitness-Center/Group-Exercise for links to certification registrations. For more information, contact Williamson at firstname.lastname@example.org.
Clayton State to Launch Digital Film Technician Certificate Program in February 2014
The Center for Continuing Education at Clayton State University will be launching a new program in February 2014 that will have a major impact on individuals, economic development and a growing industry in metro Atlanta… and provide another way to make dreams real.
The Digital Film Technician Certificate program is a two-course program with day and evening classes that is designed to introduce students to production of digital media and film. Digital Film Tech Training I, scheduled to launch on Feb. 18, 2014 for the evening course and Mar. 3, 2014 for the day course, is designed for students with no background in digital media, as well as those students with some experience or coursework in the field. Digital Film Tech II, which will start in the summer of 2014, is a follow-up course designed to help students achieve a level of film/media production skills that will promote employability and/or the ability to become independent contractors.
Both courses are designed, and will be taught by, Barton Bond, who comes to Clayton State from New Mexico with 45 years of experience working in electronic media, the last 25 years being teaching on the college level.
Student Academic Research Conference, Mar. 28
Faculty — please save the date, Friday, Mar. 28, for the Student Academic Research Conference. Let your students know and recruit them as presenters for the poster or paper sessions. They can register now on the website. Dr. Diane Fulton reports that she will need faculty judges for the event as well.
Research made real…
Two Desk Units Available in the Warehouse
Justin Parkerson reports that he has two “fairly decent” desk units up for grabs in the warehouse. If you’re interested, contact Parkerson at email@example.com.