Volume 8, #43
New in this Issue
Biweekly Payroll Reminder
Notice to all employees and managers/supervisors:
Biweekly timecards must be approved in the ADP system by 6 p.m., Friday, Apr. 12 for the payroll ending on Apr. 12.
If you have any questions, including password resets, while attempting to approve or update a timecard, please contact our SSC Customer Support Team.
New from The Loch Shop
Apple education pricing is a great way for college students, parents buying for a college student, faculty and staff to purchase Mac computers, Apple software, and select accessories at special prices. Follow this link to find some of your favorite Apple products and start saving – go to http://www.ishoplochshop.com/site_apple.asp
Just in time for graduation -- Clayton State alumni polos are now available as part of Polopallooza. There is no better way to show your new alumni status than a polo for $9.99. White, Blue, Orange and Tan -- we’ve got the color you are looking for so come by and pick up your alumni polo before graduation.
5k Pump & Run Competition Sponsored by the Department of Recreation & Wellness, Apr. 17, Apr. 18
Date: Wednesday & Thursday, Apr. 17 & 18
Time: By Appointment
Where: SAC Fitness Center
Who: Current Clayton State students and Fitness Center Members
Contact: Matty Phillips (firstname.lastname@example.org
Description: Do you have what it takes? Perform three rep max on bench press, then run a 5k. You will be awarded 30 seconds off your 5k time for completing three reps at your bodyweight. Additional reps will each take 30 seconds off your 5k time. Afterward, we’ll calculate the scores and crown the 5k Pump & Run Champ!
Teacher Education Speaker Series to Feature Young Adult Authors and Charter School Panel, Apr. 17, Apr. 22
It’s teaching made real at Clayton State University as the Department of Teacher Education’s Spring 2013 Education Speaker Series continues this month with panels of young adult (YA) authors and charter schools.
The Local YA Author Panel will be held on Wednesday, Apr. 17, from 6:30 p.m. to 8 p.m., in room B13 of the Clayton State Lecture Hall. The speakers will be three published YA authors; Terra McVoy, Laurel Snyder and Vicky Shecter. The panel title is: “Writing for Children and Young Adults: Advice and Insights from Local YA Authors.”
The Charter Schools Panel will be held on Monday, Apr. 22, from 4:30 p.m. to 6 p.m., in room B14 of the Clayton State Lecture Hall. The speakers will be: Dr. William Wraga, University of Georgia; Dr. Deron Boyles, Georgia State University; Matt Jones from EmpoweEd Georgia; and Elisa Falco, director of education and training, Georgia Charter Schools Association. The panel title is: “Public Education Today: Charter schools, corporatization and activism.”
Both panels are free and open to the public.
Eco Hackathon, Apr. 20
Associate Professor of Biology Dr. Jere Boudell is planning an Eco Hackathon for 10 a.m., in The LAB on Saturday, Apr. 20. (She promises it will be, “awesome, a fantastic event.”) It will be sponsored by Better Cloud, a company that writes software for Google, and Clayton State’s SEEDS chapter.
The mission of the Eco Hackathon is to explore and develop approaches to improve urban stream restoration in the Georgia Piedmont. This Eco Hackathon is a hybrid of traditional scientific approaches to problem solving (i.e., research) and a tech or hackers approach that promotes synergistic and open thinking. Some of the events that are planned are:
Explore and build apps that can be used to promote awareness of stream and watershed issues and for use in fieldwork.
George Tang, director of quality at BetterCloud, will lead an introductory workshop on app building using MIT’s App Inventor. This will allow participants to better understand the powerful computers they hold in their hands and allow them to construct simple apps.
Education Outreach activities that integrate technology with stream ecology related activities.
Improving Restoration practices in the Georgia Piedmont.
Participants will explore and deconstruct current techniques used to “restore” degraded urban streams. Using current ecological knowledge and preliminary research results, participants will be free to explore and develop new approaches to restoring our degraded streams.
Master of Education Teacher Leadership Major Information Session, Apr. 23
The School of Graduate Studies is currently recruiting students for the Master of Education with a Major in Teacher Leadership for summer semester. There will be an information session on Tuesday, Apr. 23, from 5 p.m. to 7 p.m., in room 101 of the Harry S. Downs Center, for this newest graduate degree program.
Center for Academic Success Spring Tutoring Blitz – Volunteers Needed
The Center for Academic Success will be hosting its Spring Tutoring Blitz on Apr. 24 and Apr. 25, from 10 a.m. to 6 p.m., in the James M. Baker Center University Center Commons area.
Faculty are still needed to volunteer their time to help students prepare for final exams. If interested, please contact Maurica John at email@example.com
or (678) 466-4078.
The Clayton State Theatre’s Spring 2013 Production, “The Importance of Being Earnest,” Apr. 11, Apr. 12, Apr. 13, Apr. 18, Apr. 19
“To speak frankly I am not in favor of long engagements. They give people the opportunity of finding out each other’s character before marriage, which I think is never advisable” – Lady Bracknell
That’s just a small dose of humor from Clayton State Theatre’s upcoming production of “The Importance of Being Earnest,” Oscar Wilde’s most successful play. This play pokes fun at the English aristocracy of the late 19th
Century. Through its witty humor, the play takes you on a journey of discovery in hopes of finding out the “vital importance of being earnest.”
The on-campus performance dates in the Clayton State Theatre for “The Importance of Being Earnest,” are as follows… Apr. 11, 12, 13, 18 and 19 at 7:30 p.m.
General admission is $5; Clayton State students are admitted free with their Laker ID.
Clayton State University/Southern Crescent Symphony Concert, Apr. 12
The Southern Crescent Symphony and the Clayton State University Orchestra will present their final concert of the season on Friday, Apr. 12, at 7:30 p.m. in Spivey Hall.
Clayton State faculty members Betul Soykan and Nan Kemberling will join the orchestra for the Concerto for Violin, Cello and Orchestra by Frederick Delius. Also on the program will be works by Elgar, Saint-Saens and Vaughn-Williams. The Southern Crescent Youth Orchestra, conducted by Kathy Saucier, will also be featured. Tickets are $10 ($5 for students and free for Clayton State faculty, staff and students) and may be obtained through the Spivey Hall Box Office or at the door.
Violinist Betul Soykan received her training at the Izmir Conservatory in Turkey and the Conservatoire Bern in Switzerland. As the winner of the Conservatoire’s concerto competition, she performed the Barber Violin Concerto with the Bern Symphony. She is the founder of the Atlanta Strings Conservatory and violin instructor at Clayton State University.
Cellist Nan Kemberling studied extensively with well-known cellist and pedagogue, Martha Gerschefski and did further study at the San Francisco Conservatory. She is the principal cellist with the Atlanta Pops Orchestra and is on the faculty of the Georgia Academy of Music and Clayton State University. She is a regular performer as a soloist and chamber musician throughout the Atlanta area.
Clayton State Biology Department Eminent Speakers Series, Apr. 12
Presentations for the Clayton State University’s Biology Department’s Eminent Speaker Series are scheduled for Friday, Apr. 12, and Friday, Apr. 19, in each case in room 107 of the Laboratory Annex Building (The L.A.B.) on the Clayton State campus. All presentations will start at 2 p.m., and last until approximately 3:30 p.m.
On Apr. 12, Emory University School of Medicine Associate Professor of Medicine Dr. Toby Schonfeld, will speak on, “Ethics in Research.” Schonfeld is also director, Master of Arts in Bioethics, Center for Ethics; and co-director, Program for Scholarly Integrity, Laney Graduate School.
Finally, on Apr. 19, Dr. Rick McCann, director, Biomedical Sciences Graduate Program, and associate professor of biochemistry at the Mercer University School of Medicine, will speak on “Cell Adhesion Assemblies and the Origins of Animal Multicellularity.”
Clayton State SBDC PlanSmart at the Fayette Chamber. Apr. 12
Clayton State University’s Small Business Development Center (SBDC) has announced a new series of classes, PlanSmart, to be held at the Fayette County Chamber of Commerce.
PlanSmart will consist of three classes, held on Mar. 15, Apr. 12 and May 17. The cost is $69 per class, or $150 for the entire series. A $10 Fayette Chamber member discount is available for either individual classes or the entire series, and breakfast is provided for all three classes.
The second class is “Finding & Refining Competitive Advantage.” Scheduled for Friday, Apr. 12, it will also run from 8 a.m. to 11 a.m. at the Fayette Chamber. The class will look at finding, measuring and developing competitive advantage and making unique aspects of a business part of a marketing message.
The third class, “Pricing for Profit” will be on Friday, May 17 and will focus on better pricing tactics and strategies and matching customer pricing behaviors with pricing strategies. This class is also from 8 a.m. to 11 a.m. at the Fayette Chamber.
To register, go to www.georgiasbdc.org
, or call (678) 466-5100.
Dr. Hynes to Appear on Atlanta Community Profiles Radio Show, Apr. 13
Clayton State University President Dr. Thomas J. Hynes will be a guest on the radio show Atlanta Community Profiles next month. The program will be broadcast on Saturday, Apr. 13 at 2 p.m. on Talk920AM.
Hynes was invited to appear on Atlanta Community Profiles by Louis A. Wieland, Jr., president of Community Profiles, the official relocation magazines for FMLS that are distributed by realtors and many Chambers of Commerce throughout the metro area. Hynes’ interview will be focused on discussing Clayton State University in general.
The show will also be posted on the web site, atlantacommunityprofiles.com
for the next year.
Choose to Reuse Discount
Pizza Hut Express, Subconnection and Sandellas will feature a 35 cent discount from Monday, Apr. through Friday, Apr. 19 on fountain beverages up to 32 oz. for anyone using a travel mug. (Just don’t tell New York Mayor Bloomberg…)
Grounds for Growth
Help your garden and compost pile with recycled coffee grounds. Pick up your free recycled grounds at Jazzman’s Café Monday, Apr. 15 through Friday, Apr. 19, while supplies last.
Clean Up & Green Up
Join the Clayton Stat Green Team on Friday, Apr. 19 during their annual campus clean-up event. Meet in front of the Lakeside Dining Hall at 11 a.m. to pick up your bag and gloves. Then meet at the SAC Green between noon and 3 p.m. to participate on Go Green activities while enjoying free food, refreshments, and a DJ.
Recycle Art Contest
Participants are encouraged to express their artistic ability using recyclable materials to create art, which must be submitted at the Lakeside Dining Hall on Friday, Apr. 19, where they will be on display through Apr. 26. Contestant rules and forms are available at www.csudining.com/events.html
Winners will be announced, Monday, Apr. 22.
By choosing to eat a peanut butter and jelly sandwich instead of a meat-based meal, you can reduce your carbon footprint and slow global warming. Monday, Apr. 22 in PB&J Day at Lakeside Dining Hall, enjoy the PB&J Bar and learn how you can save greenhouse gases, land and water.
Go Green Pledge, Apr. 15
Pledge to run off the lights and unplug electronics on Main Street in the Baker Center, 10 a.m. to 5 p.m.
Vintage Tuesday, Apr. 16
Wear your vintage outfit all day and come to Main Street in the Baker Center at 1 p.m. for judging of the best vintage outfit. (Platform shoes or bellbottoms over 12 inches high or wide are strictly verboten!)
Service Cinema, Apr. 17
Watch “The Day the Earth Stood Still,” from 5 p.m. to 8 p.m. in the Laker Hall Multipurpose Room, and discuss methods to otherwise save the planet.
Design Your Own Recyclable Shopping Bag, Apr. 18
Design Your Own Recyclable Shopping Bag, on the Quad, from 11 a.m. to 3 p.m., Thursday, Apr. 18.
Recycling Day Party, Apr. 19
Party on the SAC Green from noon to 3 p.m., and learn more about going green.
Service Project, Apr. 20
Service projects will be at the Atlanta Beltline or the City of Forest Park, from 8 a.m. to 1 p.m. on Saturday, Apr. 20. Meet in the SAC parking lot.
Clayton State Tuition Assistance Program (TAP) Summer 2013 Now Accepting Applications, Deadline Apr. 15
The Tuition Assistance Program (TAP) application acceptance status is now open for the summer 2013 semester. The application submission deadline is Apr. 15.
Please forward your completed and signed System Wide TAP Applications
to the Department of Human Resources
For more information on TAP eligibility, policy, and procedures or a list of all USG/BOR institutions please go to:
Clayton State Library Holding Used Book Sale, Apr. 15
The Clayton State University Library will be holding a used book sale from Monday, Apr. 15 through Thursday, Apr. 18.
The book sale, which is open to the public as well as Clayton State students, faculty and staff, will be held on Main Street in the James M. Baker University Center, across from Jazzman’s Cafe. Hardback books are $5 each or five for $20. Paperbacks are $2.50 each or three for $5.
Everything from coffee table books to steamy romances will be available. Browse among histories and mysteries; science and biographies. Discounts will be added later in the week, but shop early for the best selection.
All proceeds will go to support Clayton State library services and resources.
“Letter from Birmingham Jail” 50th Anniversary Reading, Apr. 16
Tuesday, Apr. 16, 2013 will mark the 50th
anniversary of the day that Dr. Martin Luther King, Jr. began writing his iconic “Letter from Birmingham Jail.” In celebration, the Department of Campus Life, in collaboration with the Clayton State Library will host public readings of this historic document on Main Street of the James M. Baker University Center throughout the day.
Campus Life is looking for volunteers who would like to read aloud short selections from the letter at various time blocks throughout the day.
Your participation is vital to the success of this event and will serve as a public demonstration that Dr. King’s ideals live on and that the fight against injustice continues. This event is free and open to the public.
To volunteer as a reader, please go to: http://tinyurl.com/MLKLetterSignup
before Wednesday, Apr. 10.
If you have any questions, or need any additional information, feel free to contact LaShanda Hardin at firstname.lastname@example.org
or Erin Nagel at email@example.com
for more information.
The Veterans Resource Center is Hosting a Mini Resource Fair Wed., Apr. 17
The Veterans Resource Center is hosting a mini Resource Fair on Wednesday, Apr. 17. Representatives from the Georgia Department of Veterans Services, VFW Post 5080 and the Disabled American Veterans, William E. Tate Chapter 1, will be available from 9 a.m. to 5 p.m. to answer questions and provide guidance regarding VA benefits, compensation, vocational rehabilitation and employment. The event will take place in the Veterans Resource Center, located in the Student Center, St.e 115 (next to the Loch Shop). For more information, contact Tina Lake at 678-466-5528 or TinaLake@mail.clayton.edu
Phi Alpha Theta Induction and a Holliday (as in “Doc”) Talk, Apr. 19
The Alpha-Nu-Psi Chapter of Phi Alpha Theta, the national history honor society, is pleased to announce its annual initiation. The initiation will take place on Friday, Apr. 19, at 7 p.m. in room B14 in the Lecture Hall. Colleen S. Hartmann, a Middle Grades Education major from Forest Park, will be honored with her initiation into the society. Membership in Phi Alpha Theta requires a 3.0 overall GPA and a 3.1 average in history coursework. Members must have completed at least 12 credit hours in history.
An added treat for the evening will be a talk by Victoria Wilcox on "Gone with the Wind Goes West: The Surprising Southern Heritage of Doc Holliday." Victoria Wilcox is founding director of Georgia's Holliday-Dorsey-Fife House Museum, the antebellum home of the family of Doc Holliday.
The initiation and talk are open to the campus community.
Outdoor Adventure – Upcoming Trip
Backpacking – Three Spots Left!
Thick hardwood forests, sunny rock outcrops, hidden waterfalls, and the southern edge of the Appalachians make Talladega National Forest prime country for hikers, bobcats, turkeys, and deer. Join Outdoor Adventure on this backpacking trip that offers something for both beginner and experienced backpackers. All backpacking and camping gear is provided.
Talladega National Forest, Ala.
Saturday-Sunday, Apr. 20-21
Students $30/$50 Employees/$65 non-affiliates
Tuesday, Apr. 16
For more information, contact Nick Kilburg, assistant director of Recreation and Wellness, Outdoor Adventures, (678) 466-4972, firstname.lastname@example.org
Memorial Service for Dr. Karen Weaver, Apr. 21
Dr. Karen Weaver, associate professor of Nursing in the Clayton State University College of Health, died at her home on Sunday evening, Mar. 31, at 10:30 p.m., after a year-and-a-half long battle with ovarian cancer. She was surrounded and supported by her loving and devoted family.
A memorial service will be held in room CE 101 of the Harry S. Downs Center on the campus of Clayton State University on Sunday, Apr. 21 at 4 p.m.
Her remains will be donated to medical research, therefore the Celebration at the School of Nursing will be the only official service for her.
Faculty/Staff Awards Ceremony, Apr. 23
The Clayton State University Faculty-Staff 2013 Awards Ceremony will be held on Tuesday, Apr. 23, in Spivey Hall at 2 p.m. Please place this on your calendar and let your departments know about the event.
Specifically, Human Resources needs to know of anyone in your area that is planning on retiring this year. We want to be able to recognize them during the program and present them with their retirement award. Your assistance with gathering this information will be greatly appreciated.
Please let Leon Wheeler know via email as soon as you can. We will be ordering the plaques around the middle of March. If you have any questions, please let us know.
Years of Service May be found here: Service Awards for 2013
The finalists for the 2013 Alice Smith Faculty Award are: from the College of Arts & Sciences, Dr. Susan Copeland and Dr. Erica Gannon; from the College of Information and Mathematical Sciences, Dr. Kelli Nipper; from the College of Health, Dina Swearngin; and from the College of Business, Dr. James Keebler.
The finalists for the 2013 Alice Smith Staff Award are: from the Office of Financial Aid, Patricia Barton; from Procurement Services, Marcia Jones; from Athletics Pat Keane, from Department of Facilities Management, Jivaro Lovett; and from the Office of Network and Enterprise Services, Dan Newcombe.
CYGNET to Hold Annual Launch Party, Apr. 24
, Clayton State University’s literary and arts magazine, will hold its annual launch party on Wednesday, Apr. 24, starting at 2:10 p.m. in room L-200 of the Clayton State Library.
According to Dr. Brigitte Byrd, faculty advisor for CYGNET
, contributors to literary submissions to the 2013 edition are invited to read briefly from their work. In addition, CYGNET
will project the issue’s art works during the event.
Lunch and Learn… Technology in the Classroom, Apr. 24
The Department of Teacher Education would like to help educate you on the use of technology in the classroom.
Dr. Steve Smith is offering some sessions to Education faculty, but Dr. Ruth Caillouet thought that others of the faculty and staff might also be interested. These will be hands-on sessions meant to help the novice as well as the more experienced folks share ideas.
So, bring your lunch and come learn with us. All of the sessions will be held in the Teacher Education Resource Room during the activity period. Feel free to drop in for five minutes or stay as long as you like.
Wednesday, Apr. 24
Mondopads, Document Cameras, and Web Conferencing, noon to 12:45 p.m.
Open Budget Meeting, Apr. 30
As part of the usual budget process of the University, there is an Open Budget Meeting scheduled on Tuesday, April 30, at 2:00 pm in Lecture Hall, Room 14. At this meeting Dr. Hynes will share information about proposed allocations of new resources and give an overview of existing resources.
Clayton State Participating in The Chronicle’s Great Colleges to Work For Program
Clayton State University is participating in The Chronicle of Higher Education’s Great Colleges to Work For Program again this year. Last year we were able to take the aggregate results of the survey, and respond to them in a variety of ways to help us improve the ways in which we support learning for our students, faculty, staff and community.
You should have already received an email, from ModernThink (email@example.com), inviting you to participate in a survey that was sent to a random sampling of Faculty, Administrators and Staff. If you have taken the time to complete this survey, thank you for your participation and if you have not yet had a chance to complete it, a reminder email should be sent today.
This is a confidential survey that measures the strength of certain organizational competencies and relationships that most directly impact and influence an institution’s culture. Your participation and candid feedback are critical to the assessment process.
To ensure the confidentiality of your responses, your survey will be processed by ModernThink LLC, a research and consulting firm focusing on workplace excellence. Our institution will not be given any information that would enable us to trace survey data back to any one individual.
We encourage everyone’s participation! A high response rate helps ensure accurate results as well as better data for continuous improvement efforts.
Should you have any questions about this project, contact Narem Reddy in the Provost’s Office at 678-466-4100 or visit www.ChronicleGreatColleges.com
Once again, thanks for all you do.
Rosalynn Gresham’s Fundraising Website
As a follow-up to last week’s Transplant Awareness Event, Laker Lines and Dr. Sarah Stein would like to remind the campus of student Rosalynn Gresham’s fundraising website – part of her efforts to obtain a kidney transplant.
Her direct site information is at http://www.giveforward.com/fundraiser/pth1/newlifenewbeginnings
. Or, you just go to www.givefoward.com
and then in the "find fundraiser" section type in New Life New Beginnings.
Loch Shop to Stock Limited Edition Elite 8 & Peach Belt Champion T-Shirts
The Loch Shop is excited to share the news that we will be stocking a combination Elite 8 and Peach Belt Champion t-shirt in both male and female cuts. The designs,Shirt Designs
, are being made by Russell Athletic. We do not have an ETA for the shirts yet, but the Loch Shop will keep us posted. There will only be 72 shirts available in each style!
Faculty/Staff Meal Plans and Dining Dollars End May 6
All faculty/staff meal plans and Dining Dollars end May 6. Meals expire at the end of lunch (2pm) on May 6, and Dining Dollars expire at the end of the day. If you have more meals than you think you will use, invite a colleague to eat with you in the Dining Hall. If you have Dining Dollars, don’t let them go to waste! Take a friend to Jazzman’s for coffee or a smoothie or maybe treat them to a pizza at Pizza Hut. The Lakeside Dining Hall will re-open for regular service at the beginning of fall semester 2013.
To check your meal plan and/or Dining Dollar balance, visit www.lakercard.com
and click on the LakerCard Online button. Log in with your Clayton State network credentials and follow the prompts to check your account balances.
Who’s Who in HR
In the next week or so we will start our search process for a new HR Director. In the interim, VP Corlis Cummings wanted to provide faculty and staff with the names of the HR staff and list their respective duties.
Please feel free to share this information with your colleagues as we transition. If you need assistance, please feel free to call these individuals directly.
Angela Free, Manager of Benefits & Compensation
Angela Free <AngelaFree@mail.clayton.edu>
Office: (678) 466-4233 | Fax: (678) 466-4239
Responsibility Areas: Angela is responsible for all Compensation and Benefits related functions including Retirees benefits.
Keevia Jackson, Human Resource Specialist
Keevia Jackson <KeeviaJackson@mail.clayton.edu>
Office: (678) 466-4236 | Fax: (678) 466-4239
Responsibility Areas: Keevia’ s responsibilities include all ADP employee processing. New hire paperwork processing and verification such as conducting background checks, e-verify verification and compliance, I-9 verification and compliance, as well as payroll functions including direct deposit, salary and pay entries/corrections. Faculty budget entries/corrections.
Albertina Robinson, Manager of Recruitment and Training
Albertina Robinson <AlbertinaRobinson@mail.clayton.edu>
Office: (678) 466-4238 | Fax: (678) 466-4239
Responsibility Areas: Tina is responsible for recruitment (onboarding, off-boarding, offer letters, performance evaluations, salary negotiations, administrative overrides) PeopleAdmin (applicant selection, tracking, job descriptions, and working with search committees) Compensation (payroll reconciliation, budget, job description and qualification review, payroll adjustments) Training which includes facilitation and coordination of mandatory trainings for employees
Leon Wheeler, HRMS Coordinator
Leon Wheeler (LeonWheeler@mail.clayton.edu)
Office: (678) 466-4234 | Fax: (678) 466-4239
Responsibility Areas: Leon is responsible for HR Systems Support (ADP, MSS, eTime), Ad Hoc Reports (ADP Reporting) and Workflow.
Nikia Yallah, Human Resource Specialist
Nikia Yallah <NikiaYallah@mail.clayton.edu>
Office: (678) 466-4230 | Fax: (678) 466-4239
Responsibility Areas: Nikia is responsible for HRIS/HRMS Support (Assisting HRMS Coordination), Recruitment & Training Support (Assisting Rec. &Training Manager), Benefits Support (Assisting Benefits Manager), Compliance (Policies, procedures, handbook, etc.), Forms Management, Records Management, HR Web Maintenance, TAP, Unemployment, Employee Relations, EEO, as well as Student Assistant and Work Study Matters.
Polopalooza and Sweats Sale at the Loch Shop
It’s Polopalooza at the Loch Shop – all Clayton State polos are now $9.99! We have a full sizes range from XS to 5XL in white, blue, orange and grey in multiple styles.
Also, never let them see you sweat! All sweatshirts and sweatpants are on sale. Look for spring colors… yellow tags $10, pink tags $15, and green tags $20.
We also have discounted Bargain Books to under $3 a book and selected Boots products are on sale from $4 to $8. While supplies last, so hurry in and grab yours today.
Loch Shop Closed, Apr. 23
The Loch Shop will be closed on Tuesday, Apr. 23 for staff development. We will resume regular business hours on Wednesday, Apr. 24 at 8 a.m.
Fiscal Year End 2013 Deadlines
Bids posted by Clayton State, not on State contract:
• Apr. 12, 2013 Last bid opening date for FY13 purchases.
Purchase Requisitions Submitted to Procurement Services:
• May 1, 2013 All purchases requiring a purchase order. Anything requested after this date must be approved by Budget & Finance.
P-Card Cutoff Dates:
• May 6, 2013 Last day to use the P-card so the purchases will be posted to the May 2013 Visa statement (received in June). Any purchases on future statements will be charged to fiscal year 2014.
Budget Amendment Requests:
• May 10, 2013 All budget amendments for FY 2013 submitted to Scott McElroy.
Check Request and Travel Reimbursement Deadlines:
• June 1, 2013 Last day the Travel and Expense module will be available for reimbursement requests for fiscal year 2013.
• May 1, 2013 Last day to submit all check requests with appropriate documentation for FY2013 for funds 10000, 10500 and 10600.
• June 14, 2013 Last day to submit a request to transfer costs between E & G and Sponsored.
• June 14, 2013 Last day to submit a request to correction to a charge posted against your budget.
Any questions, please contact Marcia Jones at firstname.lastname@example.org or ext. 4280.