Manager Self Service (MSS) is the ADP module which allows managers and supervisors access to employee information and initiate certain employment actions.
In Manager Self Service (MSS) employee related data may be entered, updated, and approved if necessary. HR Practitioners will enter and submit employee changes in MSS that will automatically feed into the Enterprise System (Ev5). For entries requiring approval, workflows will route employee change requests to the Benefits, Compensation, Recruitment or Executive groups which in turn will create an electronic audit trail. This will streamline the way employee information is managed in our HRIS system by ensuring accurate data, initiating and tracking approvals, and limiting mistakes that can be made through a manual data entry system.
Manager Self Service tasks include hiring and rehiring employees, changing employee job status, transferring employees, changing employee job and salary information, and changing employee status’, as well as designate proxies to complete tasks when manager of record is unavailable.
e-Time is ADP’s system for managing all time, clock punches, vacation and sick accruals, and other forms of attendance monitoring. e-Time offers advanced tools to allow supervisors the ability to approve employee time cards.
A person can have two different types of time cards depending on the type of employee. One is Hourly View time card and the other is Project View time card.
The Hourly View time card requires punches in and out on an hourly basis. Two different types of employees can have this card.
The Project View time card includes the ability for monthly employees to enter their vacation and sick time. Since monthly employees only enter these exceptions to time, they will need to do so before the monthly payroll run. Email notification is sent prior to this deadline. If a monthly employee misses the deadline or a change occurs after the deadline is past, they can submit a manual report to payroll using the Absence Report Form.
Should the need ever arise for an alternate approver to be assigned due to illness or absence of an eTime approver, please set up a delegate or proxy. The following set of instructions should assist you in accomplishing that task.
ADP eTime Delegate Proxy Instructions
Below are the links to training aids in Manager Self Service.
Employee data changes submitted in MSS are referred to as work events and will follow various pre-approved workflow paths. While certain events immediately update Ev5, other events require the approval of the Department Head, Compensation, or Benefits Department. Institution specific business rules built into the workflows ensure events are routed to the appropriate workgroup. Work events submitted for approval but not yet approved or rejected remain pending and will not update Ev5.
A couple examples of workflow in MSS are:
All workflows are routed automatically after the event has been submitted by an HR Practitioner. When approval is needed, a task is assigned to each approver in MSS and e-mail alerts are sent as a reminder that tasks have been generated. Note that e-mail alerts do not indicate an approval of the overall event. HR will notify the Department or MSS event initiator once the event has processed in HRIS systems. In addition, anyone in the workflow has the ability to view the status of the event workflow at any time.