In order to comply with the Georgia Public Employees Hazardous Chemical Protection and Right to Know Act of 1988 as amended, Georgia Department of Labor Chapter 300-3-19 Public Employee Hazardous Chemical Protection and Right to Know Rules, and the University System of Georgia Hazardous Chemical Protection Communication (Right to Know Plan), this written Hazardous Chemical Protection Communication Plan is established for Clayton State University.
This information is provided for compliance with the rules/regulations stated above to ensure the safety of all Clayton State University employees who work with hazardous chemicals in their work areas.
All work units of Clayton State University are included within this program. The written program is available for review located in Edgewater Hall, room #268.
The HR Recruitment & Training Manager is responsible for:
The EHS Coordinator is responsible for:
Any person procuring a hazardous laboratory chemical must
contact Mr. Mike Morrissey, Laboratory Manager & Safety
Officer at (678) 466-4368 prior to the purchase for her review and approval.
It is the responsibility of Laboratory Manager & Safety
Officer to approve the purchase to determine whether a chemical product used is a hazardous chemical under the law.
A central file of Material Safety Data Sheets (MSDS) are maintained at the Department of Public Safety in Edgewater Hall and are available to supervisors and employees 24 hours a day through the Department of Public Safety.
Any person receiving hazardous chemicals will ensure that all containers:
The supervisor in each section will ensure that all secondary containers are labeled with either an extra copy of the original manufacturer’s label or with a label containing both the identity of the contents and, either an NFPA or HMIS hazard warning label that is PROPERLY FILLED OUT.
If the secondary container is intended only for short-term storage (less than one week), it shall be labeled at minimum with the name of the contents and the date the container was last filled. Vials and test tubes may have hazard labels affixed to the rack or container in which they are held so long as every vial or test tube in the rack or container presents the same hazard.
If an employee finds a container in the work area that is unlabeled or carries a defaced label and is thought to contain a hazardous chemical, the employee will immediately notify a supervisor. If the supervisor is unable to identify the container/contents, the
EHS Coordinator will contact the Director of Operations for assistance.
As a part of the new employee orientation, all new employees will receive Basic Right To Know training in basic hazardous chemical protection. This training provides an overview of the hazardous chemical protection laws, regulations, and policies in place in the University System, and a summary of employee rights in hazardous chemical protection. Basic training may include the online training program, Right to Know Basic Awareness Training, (currently at web address:
http://www.usg.edu/ehs/) or viewing of the video Your Right To Know as approved by the Department of Labor for a hazardous chemical protection program. Any additional Right To Know policies for Clayton State University will be provided at this time.
Clayton State University Director of Human Resources will ensure that acknowledgement of training is maintained in the employee’s personnel file located in the Office of Human Resources,
Clayton State - East, 5823 Trammell Road, Morrow, GA 30260.
Employees whose job functions will require routine exposure to any hazardous chemical must receive chemical specific training in addition to basic Right-To-Know training. This training must be provided at the time the employee is initially assigned to the workplace or job function requiring hazardous chemical exposure.
At a minimum, chemical specific training must include:
A record of BASIC TRAINING and/or CHEMICAL-SPECIFIC TRAINING will be maintained by the
HR Recruitment and Training Manager. NOTE: Training completed via the web-based training is forwarded automatically via email to the
HR Recruitment and Training Manager and is also maintained by the OIIT office, USG. Training records are required to be maintained for three years, 300-3-19-.03(4)(a).
Prior to the introduction of any new chemical hazard or significant increase of an existing hazard in a work area, the supervisor of any affected employee must ensure that additional CHEMICAL-SPECIFIC TRAINING is completed and written documentation is completed. Written documentation for each employee completing the training will be forwarded by the supervisor to the Director of Human Resources.
Employees whose job functions require routine exposure to any hazardous chemicals must be retrained at least annually on the hazards associated with the chemicals to which they may be exposed.
Posters describing the employee’s right to know about hazardous chemicals should be prominently posted where they are visible to all employees on a routine basis.
The content of these posters is as specified in Chapter 300-3-19-.03(5)(b).
Department heads are responsible for ensuring that all employees are advised of any hazardous chemicals in their work area(s), are provided with the appropriate training by the employee’s immediate supervisor, and that proper documentation is filed.
The EHS Coordinator is responsible for ensuring that all hazardous chemicals remaining on Clayton State University property as a result of the departure of an employee or the vacating or reassignment of an assigned work area will be managed in accordance with appropriate procedures.
Any contract with Clayton State University which may involve hazardous chemical exposure WILL REQUIRE THE CONTRACTOR TO:
Upon notification, the supervisor will:
As a part of the Employee Right to Know Act of 1988, the maintenance of Material Safety Data Sheets ( MSDS) is required to ensure that basic chemical hazard information, initial first aid treatment and storage requirements for hazardous materials are immediately available. Catalogs of material data safety sheets are maintained in the Department of Public Safety for immediate access by Officers in the field and for all employees upon request.
Georgia law requires chemical inventories to be physically reconciled twice each year and submitted in June and December to the Board of Regents. Each department head will provide EH&S an inventory of chemicals present in their work areas. The inventory will include: a list denoting the name, manufacturer, quantity, exact location of the chemical, and denote each chemical as the following hazards; flammable, explosive, combustible liquid, corrosive, reactive, oxidizer, toxic, water reactive, pyrophoric or an organic peroxide.
The EHS Coordinator will provide an inventory of all hazardous chemicals present on the Clayton State University campus to the University System Right to Know Coordinator in January and July of each year. The
EHS Coordinator will make this list available to all employees of Clayton State University upon request.
Availability of this list is required as part of this written Hazardous Chemical Protection Communication Plan (Appendix I).