Faculty Book Tips
Desk copies should be requested directly from the publisher or publishing representative for your department. We can provide you with information needed to contact publishers.
Submitting textbook requisitions via Verba Collect Online by October 1 for Spring and Summer Semester Classes and by March 1 for Fall Semester Classes allows us to prepare to buy used copies of the
books from your students.
Verba Collect Online requires a login which was previously provided to you. If you
have need assistance with your login, please contact Danielle Poole at
Pin codes and access cards that come with book packages are for one-time use. If you use these items we cannot buy used copies from the students through our Book Buyback Service. Indicating New Only (or used OK if the PIN code is not necessary) on the requisition alerts us to this and helps to ensure that we provide the correct items for your course.
Please inform us of any instructor changes or cancelled courses so that our information is accurate for the students.
Tips for ISBN
Every book has an ISBN to identify it.
Different versions or packages of the same book will each have a unique ISBN.
When working with a publishing representative on a special package, please be sure to provide us with the ISBN they give you.
The book industry has now switched to a 13 digit ISBN, we can accept either the 13 or 10 digit ISBN.
Please do not drop off digits from the ISBN-13 because it will prevent us from being able to find it.
Tips for Online Textbook Requisitions
When all sections of a course will be using the same book, please put ALL in the instructor and CRN boxes.
If an instructor has multiple sections of a course, please feel free to put all CRNS on one requisition form.
When adding or changing textbooks on a requisition previously submitted, please indicate in the special instruction box whether it is a change or addition.
After submitting your requisition online you will receive a confirmation email please review the confirmation closely to ensure the information you provided is correct. If you do not receive a confirmation email, please contact us to ensure we received your requisition
How to Adopt Course Materials (Submitter)
How to Adopt Course Materials (Reviewers and Approvers)
Policies and Procedures for Course Materials Requisitions
Clayton State University
It is important that the Loch Shop has available all of the required and/or recommended books,
materials, and supplies prior to the beginning of each term. To that end, an effective system of
information gathering, order placement and follow-up is essential so that materials are available
All textbook requisitions should be submitted via online via Verba Collect or via the hard copy
form by October 1 for Spring and Summer Semester Classes and by March 1 for Fall Semester
Classes. These due dates allow the bookstore time to prepare to buy used copies of the books
from your students and to comply with federal HEOA laws (see HEOA Appendix Below).
Each academic department chair will designate a person responsible for gathering textbook
information from that department and submitting it to the online requisition system in a timely
manner. The Loch Shop shall be notified of the person designated to be in charge of textbook
matters for the department so that there can be close communication and proper channels for
informing departments regarding the status of textbooks. The instructors in each department
should also be notified who their coordinator will be.
Each department will report to the bookstore as soon as possible all canceled courses and any
significant changes in class enrollment figures.
Each department chair should establish a procedure for ordering textbooks for courses in which
instructors have not been selected at the time requisitions are due.
Once a book has been ordered, it should not be changed within four weeks of the new semester.
Students should be told by the instructor whether a book is optional or required, and this
information should agree with the ordering information the Loch Shop receives.
The Loch Shop should be sent information on all courses offered regardless of whether a text is
being used. If no text is being used then a status of “No Text” shall be entered for the course. To
comply with HEOA laws a status of “See Instructor for Details” shall be entered as a place
holder until textbook information is received.