Create a Supply Expense Report - Clayton State University

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How do I?...Create a Supply Expense Report?

Accounting Services

Log in to FSCM https://fprod-selfservice.gafirst.usg.edu/psp/fprodss/FINEAPPS/FINSS/?cmd=login&languageCd=ENG&
If you have problems with your password, click on the ‘Forgot Username or Password’ link below the Sign-in button. This will guide you through the steps to receive a temporary password through email. If you experience problems with this link please contact Celeste Wade at 4372.
Click on ‘Employee Self Service’.
Click on ‘Expense Report’.
Click on ‘Create’.
Choose ‘A Blank Report’ from the drop down menu if it is not already the default.
Under General Information:
- Fill in your Description. (Example: Supply Reimbursement/Mar 2010)
- Choose the appropriate Business Purpose from the Business Purpose drop down menu.
- Enter your default location. This can be Morrow or your home city. If you choose to search for your Default Location, click on the Magnifying Glass to the right of the Default Location box. Change the Search By option to Description. Enter the appropriate location name or the first few letters in the ‘Begins With’ box, click on ‘Look Up’ and double click on the appropriate location name. If the location you need is not found then choose Morrow or a location close by.
Enter a brief description of this report in the Comment section including your destination.
Under the Details section you will need to choose the appropriate Expense Type by clicking on the drop down arrow.
Enter Date, Amount and Payment Type.
Please note that you should click on the ‘Save for Later’ button periodically to prevent loss of data as the report will time out.
- Click on the ‘Detail’ link and enter specific information about your expense in the Description section.
- Be sure your accounting info is correct by clicking on the ‘Accounting Details’ link.
Click on ‘OK’ to return to previous page.
Click on ‘Return to Expense Report’. If you don’t click on this link your entries/changes will not be saved.
Click on ‘Check for Errors’. If you have errors (Red Flags) please be sure to check that your accounting info is correct. If corrections are made be sure to click on ‘Return to Expense Report’.
Click on ‘Update Totals’.
Click on ‘Submit’. When the Summary comes up click on ‘OK’. This takes you back to your expense report.
Click on ‘Printable View’ on the bottom right to print a hard copy to submit to your supervisor along with your receipts and a copy for your records if desired.