OFFICE OF THE PROVOST AND VICE PRESIDENT FOR ACADEMIC AFFAIRS
DIVISION OF ACADEMIC SERVICES
DIVISION OF ENROLLMENT SERVICES
DIVISION OF CAMPUS LIFE
OFFICE OF INFORMATION TECHNOLOGY SERVICES
OTHER SERVICES FOR STUDENTS
Sharon E. Hoffman, Provost and Vice President for Academic Affairs
James E. Mackin, Associate Provost
University Center, second floor (effective late Fall 2003)
The Provost and Vice President for Academic Affairs, usually just called Provost, is the chief academic officer for the University. All academic colleges, schools, divisions, and other academic units report to the Provost. The Provost approves all curricula and academic policies. Appeals from decisions made in other academic units are handled by the Associate Provost and decided by the Provost in accordance with University Policy.
Bradley R. Rice, Associate Vice President
Library Building, downstairs
770-961-3612 or 3538
The Division of Academic Services includes the following Offices and Centers, which serve the needs of students and faculty at Clayton State:
In addition, the Division of Academic Services coordinates the activities of the Study Abroad Program and the Honors Program.
Robert Fox, Director
Library Building, upper level
Clayton State University’s Library is located in a modern two-story building of 56,000 square feet. The library’s services and collections are housed on the upper level, with the lower level of the building containing Media Services, the Center for Academic Assistance, and other offices.
The library has a reference and circulating print collection of nearly 90,000 volumes. In addition, the library subscribes to 750 periodicals, back issues of which are retained in bound volumes or on microfilm. Several microfilm and microfiche reader/printers are available for scanning and copying the more than 180,000 microforms housed in the library. Reserve materials and audio-visual software may be checked out from the circulation desk; the library owns more than 16,000 pieces of audio-visual software, including slides, videotapes, audiotapes, compact discs, and filmstrips.
Through the OCLC/SOLINET network, the library has access to the book and periodical holdings of nearly 14,000 academic, public, and special libraries. A well-developed interlibrary loan program enables students, faculty, and staff to borrow books and copies of articles not available at the Clayton State University Library. Interlibrary loan service is usually available at no cost or a very modest cost to the user and may be initiated from the library’s web page.
The Clayton State University Library participates in GALILEO, the statewide library initiative. GALILEO provides access to numerous periodical and information databases and over 2,000 full-text periodicals. Additionally, the library subscribes to several other electronic and CD-ROM databases.
The library utilizes an online catalog. Over 100,000 books, periodicals, and audio-visual materials are listed on this computer database, all of which can be searched by author, title, subject, or keyword.
The library seats 450 persons at tables and study carrels, and specially adapted carrels have been designed for audio-visual playback. Sixty carrels are equipped with Internet connections. Other library facilities available to students include a change machine, photocopiers, and an audiotape cassette duplicating machine for non-copyrighted audiotapes.
The library is currently open 81 hours per week with librarians and well-trained support staff available to assist students in using library materials and equipment. Bibliographies for many subject areas have been prepared and are available on the library’s web page. Library orientation classes are designed and conducted for those instructors requesting them, and special sessions are created for students needing individual attention.
The library welcomes suggestions for improvements in its service and materials. Users may speak directly to the library staff or may put their written suggestions or recommendations in the library’s suggestion box on its web page.
F. Richard Reynolds, Director
Kathy Garrison, Coordinator of Learning Support Math
Penny Miller, Coordinator of Learning Support Reading & English
Leslie Meadows, Coordinator of Individualized Assistance
Library Building, lower level
The Center for Academic Assistance (CAA) serves students with two programs: Learning Support and Individualized Assistance.
Learning Support Program. The Learning Support faculty teach developmental courses in English, reading, mathematics, and college skills designed to prepare students for college-level classes. Based on placement test scores, some students are required to enroll in Learning Support courses. Other students may choose to take Learning Support courses for review and/or to meet prerequisites even though they are not required to do so. For details about Learning Support admission and progression requirements, see Chapters Two and Four.
The CAA also coordinates the Regents Testing Program (RTP), and the Learning Support Program conducts formal remediation courses for students who have not passed the RTP.
Individualized Assistance Program. Students are offered a comfortable, supportive environment where they work independently or with personalized assistance as needed. The peer-tutor program is the principal focus of individualized assistance. In addition, students may have access to group study sessions, in-person and online workshops, skills-oriented courses, educational software, audio and/or video instructional materials, and text and web resources. Particularly emphasized are those academic skills (reading, writing, and math) important in every major, the use of educational technology, and the development of study strategies for working through difficult concepts and materials. Services are available at no charge to currently registered Clayton State students. Members of the community not enrolled in the University have access to the Center’s resources through the Academic Skills Tune-Up course offered by the Office of Continuing Education.
Sharon Stufflebean, Director
The Testing Center administers standardized testing and secure WebCT tests. The Testing Center, has facilities for both paper-and-pencil and computerized tests, including:
Angelyn Hayes-Cheyne, Director
Experiential Learning at Clayton State University provides students with opportunities to create durable and meaningful connections between education and all other aspects of life. Students complement their academic learning with practical experience in a work setting related to their programs of study or career goals. Experiential learning benefits the local community by encouraging cooperation between the University and area organizations while providing the regional employment community with better prepared employees.
Experiential Learning includes cooperative education, internships, applied learning, service learning, and volunteerism. Most programs of study offer credit for experiential learning, and may include experiential learning as a degree requirement. Students should refer to specific program requirements regarding required and optional internships. Students who do not earn credit may receive non-credit transcript documentation for participating in cooperative education or internship.
Students interested in cooperative education and/or internships should work with their academic advisors and the Office of Experiential Learning.
Students must have met the following minimum standards to be eligible for participation in Experiential Learning:
Note: Academic departments as well as local organizations and businesses reserve the right to establish higher minimum requirements. The Grade and Academic Appeals process described earlier in this chapter applies to appeals related to experiential learning.
After a student is offered and accepts an experiential learning position, he or she must articulate clear learning objectives on the Experiential Learning Agreement Form. The Form provides a statement of understanding between the student, the University, and the host organization and is used to document student progress. Any student who fails to submit a completed Agreement Form by the deadline is subject to being withdrawn from the course.
Martha Wicker, Director
University Center, first floor (effective late Fall 2003)
The Center for Instructional Development (CID) works with faculty members to improve instruction in a variety of ways, especially through the use of instructional technology. A state-of-the-art faculty lab and other facilities in the new University Center help keep Clayton State a leader in using technology to enhance teaching and learning. The CID works especially closely with the faculty of the Communication and Media Studies program in order to give students in that program significant hands-on experience.
Robert Welborn, Director
Arts & Sciences 110
Clayton State University currently participates in study abroad programs sponsored by the European, African, Asian, and Americas Councils of the University System of Georgia. Information on these programs may be obtained from the office of the Director of International Studies. These summer programs offer students the opportunity to enjoy up to five weeks of residence in a college environment abroad while earning academic course credit. Financial aid and HOPE scholarship funds may be used for these programs. Clayton State also participates in a student exchange program with the University of Northumbria in Newcastle, England, in which students can study for a semester or academic year abroad, with the credit earned counting toward their academic program at Clayton State University.
The Director also maintains information on numerous other study abroad programs offered by colleges and universities throughout the state and country.
Clayton State students have participated in programs in England, France, Italy, Spain, and Russia.
Eugene Hatfield, Director
The Honors Program at Clayton State University is designed to help academically talented students get “a step ahead.” Honors Program students enroll in special enriched sections of Core Curriculum courses such as Critical Thinking and American Government in an International Context.
In addition to the special class sections, Honors Program students have many opportunities for leadership training, community service, and close contact with key business and government leaders in the Atlanta region.
Students admitted to the program will be awarded an ongoing scholarship. Honors Program students are also encouraged to apply for HOPE scholarships, which may be awarded in addition to the Honors Program Scholarship.
To be eligible to apply for the Honors Program, an entering student must complete the foundation Honors Program scholarship application and meet the following minimum qualifications:
Meeting minimum qualifications does not guarantee acceptance. The program decision is based on demonstrated potential for the following:
Many high school counselors have application materials available. To request application materials and other information, please contact the Honor Program Director at 770-961-3463 or the Office of Admissions at 770-961-3500.
A limited number of current Clayton State University students who show outstanding academic achievement in their freshman year may also be admitted to the Honors Program. Please contact the Director at 770-961-3463.
Diane Burns, Interim Assistant Vice President for Enrollment Services
Student Center 208
The Division of Enrollment Services includes the following offices: Admissions, Financial Aid, and Registrar.
Jeff Hammer, Director of Admissions
The Office of Admissions is responsible for recruiting students to attend Clayton State, processing applications, and making decisions concerning admission to the University. Potential students are encouraged to visit the campus in person and to consult the University’s website www.clayton.edu. The standards and procedures for admission are detailed in Chapter Two.
Melody Hodge, Director
Melissa Belle, Assistant Director
Student Center 217
Financial Aid Mission Statement
The Financial Aid Office at Clayton State University is committed to providing quality financial aid services to all eligible students accepted to the University. We will deliver federal Title IV programs, State of Georgia programs, federal Veterans Affairs benefits, and scholarship assistance to students who seek financial educational funding via these resources. We will serve our students in a timely, equitable, accurate, courteous, and fiscally astute manner adhering to all federal, state, and university regulations.
Types of Financial Aid Offered
The Financial Aid Office provides federal and state student aid. We also administer scholarships and Veterans Affairs benefits. Procedures for applying for assistance can be found at http://adminservices.clayton.edu/financialaid/.
Federal Financial Aid consists of grants, work-study, and loans. Students interested in federal financial aid must complete a Free Application for Federal Student Aid (FAFSA) form. This form must be completed each academic year in which the student would require financial assistance. The federal funds are:
More detailed information on these types of federal funds can be found at http://studentaid.ed.gov/. Click “Funding” and then “Federal Student Aid”, or you can pick up The Student Guide from the Financial Aid Office.
State Financial Aid consists of scholarships, grants, and loans. Students interested in the HOPE Programs must complete either the Free Application for Federal Student Aid (FAFSA) or the HOPE Application. It is recommended that all students complete the FAFSA form so that the Financial Aid Office can award students both federal and state aid. If a student does not complete a FAFSA form but completes the HOPE Application instead, the Financial Aid Office can only award HOPE funds. Students who wish to be considered for LEAP must complete the FAFSA. Students wishing to apply for PROMISE Scholarships should contact the Georgia Student Finance Commission at 770.724.9000 or 1.800.776.6878. The state funds are:
More detailed information on these types of funds can be found at the Georgia Student Finance Commission website http://www.gsfc.org/.
Scholarships are available to outstanding students based on their scholastic achievement. Scholarships and application information can be found at http://adminservices.clayton.edu/financialaid/scholarships.htm.
Veterans Affairs assists eligible veterans in utilizing their educational benefits to the fullest advantage. Information on VA services and application information can be found at http://adminservices.clayton.edu/financialaid/veterans.htm.
Important Additional Information on Financial Aid
Financial aid will only pay for classes required for your major as identified by the Registrar’s Office. Please refer to your course outline before you register for classes.
All financial aid recipients must maintain Satisfactory Academic Progress (SAP). That includes maintaining at least a 2.0 GPA and a 67% completion rate of all credit hours attempted. Additional information on the Financial Aid SAP policy can be found at http://adminservices.clayton.edu/financialaid/maintaineligibility.htm.
Audit status in a course does not qualify for financial aid.
Students admitted on a joint-enrollment basis are not eligible for financial aid.
Students admitted on a “vocational only” basis can only receive financial aid if enrolled in a certificate program. Financial aid will not pay for classes that are not listed in the certificate program course outline.
Financial aid recipients enrolled at two or more colleges and universities at the same time can only receive financial aid at one of the schools.
All financial aid recipients must go to Clayton State University’s Financial Aid website at http://adminservices.clayton.edu/financialaid/ for additional information on financial aid requirements, procedures, and frequently asked questions.
Rebecca Gmeiner, Registrar
Jean Myers, Assistant Registrar
Student Center 216
The Registrar is responsible for maintaining all official student records of the University. Requests for transcripts and verification of enrollment should be directed to this office. The Registrar evaluates transfer credit, reviews graduation applications, participates in the registration process, and performs numerous important functions that are explained in other chapters of this catalog, especially the Academic Policies and Graduation Requirements chapters.
Patrick J. O’Hare, Interim Vice President
The Division of Campus Life currently includes the following offices:
Bates Canon, Director
Student Center 223
The Office of Counseling & Career Services (CCS) provides various services to help currently enrolled students successfully meet the demands of collegiate life, attain their educational goals, and advance themselves through the world of work. For more detailed information about services, visit www.clayton.edu.
ACADEMIC PLANNING & ADVISING
CCS is the official advising center for undeclared students, who are served in close partnership with Arts & Sciences faculty advisors. Freshman Scholars (joint-enrolled students) also are advised in CCS. Advisors assist students with exploring majors and programs of study, developing realistic educational goals and plans, considering alternatives, evaluating consequences of decisions, and clarifying Clayton State University policies.
CCS offers Student Success Seminars with useful information on such topics as effective study skills, time management, note-taking, test-taking, and overcoming procrastination.
CAREER EXPLORATION & DEVELOPMENT
CCS provides career exploration and career development services to promote students’ career success.
CCS offers numerous career exploration & development seminars, including:
Students also may choose to enroll in a comprehensive career-planning course - CAPL 1000 - that includes self-assessment activities as well as instruction in writing cover letters and resumes, and conducting job searches. A career resource fee is required for CAPL 1000 as well as other selected services to offset expenses.
PROFESSIONAL COUNSELING / INDIVIDUALIZED COACHING
When students desire personalized attention to explore careers, discern choices, develop career plans, and address other life concerns (academic, personal, social, etc), professional counseling/coaching is available. In the process of helping students with their presenting goals and concerns, counselors also help students to recognize how the counseling/coaching process itself can enhance their communication, critical thinking, problem-solving, as well as interpersonal skills. Counseling is primarily short-term in nature, is strictly confidential, and closely follows established professional and ethical guidelines. Referrals to other helping professionals and community agencies are made as appropriate.
JOB SEARCH RESOURCES & SERVICES
As Clayton State students approach employment transitions, various job search resources and services are available to help them identify prospective employers and conduct an effective job search campaign. An extensive resource collection of books, job search web sites, and videotapes provides information about employment and professional skills. In addition, students can access a variety of employment opportunity links from the Counseling & Career Services’ web page (go to www.clayton.edu).
Other job search services include the following:
Students and graduates who wish to participate in web posting of resumes and on-line job search opportunities can register and post their resume at www.monsterTRAK.com free of charge. Request the Clayton State University password from the Office of Counseling & Career Services.
Deborah H. Greer, Director
Student Center 214
DIVERSITY PROGRAMS AND SERVICES
The Office of Diversity Programs and Disability Services is available to address the unique needs of special student populations on the Clayton State University campus. The office assists minority students in their adjustment to student life and provides appropriate and reasonable individualized accommodations for eligible students with disabilities. The office works as an advocate for student interests by assisting students in improving academic achievement and encouraging student participation in programming efforts that provide an enriching academic experience in cultural diversity. Such programs have included cultural diversity training, the Tradition series of campus programming, Lyceum, and Spivey Hall events. The director works with the Regents’ Minority Advising Program, the Black Cultural Awareness Association, and the International Club. In addition, the office is involved in matters relating to policy and circumstances that affect minority students.
Any Clayton State student (or person eligible for enrollment) who can provide appropriate documentation of one or more disabilities may be eligible for services according to the Americans with Disabilities Act, 1990. Disability Services provides appropriate and reasonable individualized accommodations for eligible students with disabilities.
The following are examples of the types of disabilities that may require services:
Disability Services include the following:
Disability Services’ policy requires students with disabilities to request services in writing as soon as possible prior to the semester services are needed. See the Disability Services website at www.clayton.edu.
Jeff Jacobs, Director
Student Center 226
CLUBS AND ORGANIZATIONS
Clayton State has many clubs related to majors and interest areas. New groups are formed based on student interest. For more information, contact the Office of Student Life in the upper level of the Student Center, 770-961-3510 (www.clayton.edu.)
Auditions open to all Clayton State University students are held throughout the year for a variety of Clayton State Theater presentations. Academic credit can be received for participating in Clayton State Theater production in both acting and stagecraft positions.
Through the Student Life Activities Committee (SLAC), students work to satisfy the social and entertainment interests of the University community. Each year, SLAC presents a variety of programs which include dances, bands, comedy acts, and feature films. In addition, Homecoming and Spring Fling are two major seasonal events. Many of the scheduled programs emphasize family participation or children’s activities. You are encouraged to become involved by joining SLAC. More information is available in the Office of Student Life.
Each year a series of concerts, lectures and visual artists are presented for the intellectual enrichment and enjoyment of the student body and the community. Programs have included four Nobel laureates, numerous Pulitzer Prize recipients, and outstanding performance and visual artists. Spivey Hall, the University’s acoustical gem of a recital hall, admits Clayton State University students to various concerts at reduced prices. Many performances by Clayton State University students and faculty are free. These co-curricular program offerings are a part of the University’s philosophy of educating the whole person.
Musical ensembles on campus include the Collegiate Chorale, Jazz Combos, the South Metro Concert Band, and a Chamber Orchestra. Students interested in auditioning should contact the Department of Music at 770-961-3609. Academic credit can be received for participation in campus ensembles.
STUDENT GOVERNMENT ASSOCIATION (SGA)
It is the philosophy of Clayton State University that student government should provide an organizational framework within which a student may participate and contribute to the operation and development of the University. The Student Government Association (SGA) works as an advisory body to the Student & Enrollment Services Committee. The function of the SGA is to provide for the general welfare of the student body by providing it with necessary information that may be of concern and providing a means for student input and opinion in the organization and operation of student affairs. SGA selects students to serve on campus advisory committees. See the Student Handbook for details and requirements for membership.
NEW STUDENT ORIENTATION
The Office of Student Life is responsible for coordinating the orientation programs for new freshmen and transfer students. Please see the Admissions Information chapter of this catalog for details about orientation.
Information on housing near the campus is available to the students through the Office of Student Life (STC-226). New housing immediately adjacent to campus is specifically designed with students, in mind including computer hook-ups and roommate plans. However, the University neither approves nor disapproves specific housing arrangements, and the selection of student housing is the responsibility of the student and of his or her parents or guardians if the student is a minor.
The Student Handbook details the rights and responsibilities of students at Clayton State University. A copy of the Student Handbook is usually given to each student during orientation. The publication also is available online at www.clayton.edu. Students at Clayton State University are expected to conduct themselves in accordance with the regulations set down in this catalog and in the Student Handbook. A violation of the Community Standards code will be adjudicated through the Office of the Vice President for Campus Life.
Student Information and Advocacy Center
The Student Information and Advocacy Center is located in the front lobby of the Student Center. Staff members are available to assist students in accessing information, identifying appropriate sources when assistance is needed and solving general problems that may be encountered on campus. If more information is needed than the Center can provide, students will be assisted in identifying the appropriate person or office and setting up appointments. Forms are available at the Center for most services needed by students. For more information, please call 770-961-3401.
At midday on Tuesday and Thursday there is a period during which no classes are scheduled.* This activity period is heavily used to schedule organization meetings, speakers, and other student activities, and students are strongly urged to take advantage of this time. Student activities are also scheduled at other times, but they may conflict with some classes.
* There may be a few classes, mainly, but not necessarily exclusively, off-campus clinicals, scheduled during the activity period.
Ronald Barden, Executive Director
Library, lower level
The Office of Information Technology Services (OITS) maintains the campus communications network and services all University-owned computers. OITS also includes Media Services, which supports faculty with audio-visual equipment including digital projectors. This office also operates the University’s printing services.
OITS is especially important to students at Clayton State because of the University’s commitment to using information technology to enhance student teaching and learning through the Information Technology Project (ITP). As explained in detail in Chapter Four, Clayton State requires that all students own or have ready, on-demand access to a notebook computer plus an Internet Service Provider (ISP) for academic use. To facilitate this process, the Student Computing Services branch of OITS, better known as “the Hub” maintains two facilities.
The Hub - Hardware Help Desk. University Center (effective late Fall 2003, downstairs STC until then). The Hub’s Hardware Help Desk can assist students with computer problems and can perform warranty work on in-warranty computers purchased from preferred vendors.
The Hub - Student Software Support Services, Library Building, downstairs.
This part of the HUB helps students to learn how to use computers and software and can assist students who have problems. The staff will load the University’s standard software on student notebook computers.
HEALTH SERVICES (Nurse-Managed Clinic)
Students at Clayton State University are encouraged to select a personal health care provider and to secure health care services.
The University operates a nurse-managed clinic in the Student Center, Room 207. Limited services are available through this clinic, including health examination assessments, physical examinations, immunizations, and selected laboratory tests.
On-campus emergencies are handled by the Department of Public Safety (770-961-3540, STC-209).
DEPARTMENT OF PUBLIC SAFETY
The department of Public Safety operates the fully certified University Police Department which is committed to preventing crime and promoting safety on and near the campus of Clayton State.
To insure efficient control of traffic and parking on campus and the safety of all persons and vehicles, each motorized vehicle operated at Clayton State University must be registered with the Department of Public Safety (770-961-3540, STC-209) and must display an official Clayton State University parking permit. A parking service fee is charged all students.
The campus speed limit is 20 mph, and all vehicles are required to stop for pedestrians. The University police are responsible for enforcing parking and traffic regulations. Emergency telephones are located in the parking lot.
Campus Store (770-961-3480)
The Clayton State University Campus Store is a full-service facility located in the University Center (effective late Fall 2003; now STC, downstairs). The campus store features:
Payments: The store accepts cash, check, Visa, MasterCard, Discover, American Express, and the LINX Card.
Refund Policy: Textbooks may be returned during the first two weeks of the term for which they were purchased. To receive a full refund, the books must be in the same condition as they were when purchased. If any textbook or textbook component is sealed, it must be returned unopened. The original Clayton State University register receipt is required.
LINX Card Center (Universal Card) -- 770-961-3686
The LINX Card is the official Clayton State University student ID. It is accepted as photo identification to access an array of services on campus. Students can deposit money into the LINX account, allowing them to use the card as an on-campus debit card at the Clayton State University Campus Store, Dining Services, vending machines, student copying and printing, the HUB, and Public Safety.
Dining Services -- 770-961-3560
Dining Services provides a variety of menus for breakfast, lunch, and dinner. Selections include a salad bar, deli sandwiches, grill items, daily hot entrees, snacks, and hot & cold beverages. Dining Services offers catering for student organizations, faculty, staff, and the corporate community. Dining Services accepts cash and the LINX Card for purchases.
Vending (Linx Card Center) -- 770-961-3686
Vending services are available across campus. Selections include cold drinks, snacks, and coffee. All vending machines accept cash and the LINX Card.
SmartPrint/Copying (Linx Card Center) -- 770-961-3686
SmartPrint is the student printing service on campus. Documents must be queued from computers or GALILEO workstations. Print stations are located in the Library and Copy Center. Photo Copiers are located in the Library and Copy Center. Both services accept the LINX Card only for payment.
Mason Barfield, Athletic Director
Athletics & Fitness 32
Clayton State University Athletics program features 10 sports and competes at the NCAA Division II-level in the Peach Belt Athletic Conference. The University has five male and five female teams, which compete in six sports:
In the Peach Belt Conference, the Lakers face such schools as Kennesaw State, Columbus State, Georgia College, Armstrong Atlantic, and Augusta State. The conference consists of twelve Southeastern schools that have won several national championships.
All students are strongly encouraged to support their teams by attending games, meets, and matches. Admission to home events is free for Clayton State University students with a Linx Card ID. For more about Clayton State Athletics, go to www.clayton.edu.