ADMISSION OF STUDENTS NEW TO Clayton State University
READMISSION OF FORMER Clayton State University STUDENTS
GEORGIA RESIDENCY STATUS
OTHER ADMISSIONS INFORMATION
REQUIREMENTS FOR ALL APPLICANTS
To be admitted to Clayton State University, a new student must qualify under one of the admission categories listed below. Applicants in all categories must submit (1) a completed application for admission with immunization form, (2) the required application fee, and (3) all documents required by the appropriate category under which they are applying.
The admissions application and immunization form may be obtained from the Office of Recruitment in the Student Center Building or on-line at www.clayton.edu. If you need assistance or have questions about admission, please contact the Office of Recruitment by email Clayton State Universityfirstname.lastname@example.org or call 770-961-3500. If you have questions after your application has been submitted, please contact the Office of Enrollment Services (770-961-3511).
To insure admission consideration for a given term, applicants in all categories must meet the appropriate application deadline* as follows:
Fall Semester...........................July 1
Spring Semester......................December 1
Summer Semester...................April 1
* Next business day when the first falls on a weekend.
Applications received after the deadline may be considered if workload allows, but the University cannot guarantee that processing will be completed in time for the beginning of the upcoming semester. Students admitted late may find that class availability is limited and access to limited space programs may be unavailable. Procedures for late applications may be found at www.clayton.edu.
TRANSCRIPTS AND TEST SCORES
High school and/or college transcripts must be official copies in sealed envelopes provided by the high school and/or college; student copies are not acceptable.* Test scores (SAT I & II, ACT, AP) must be submitted to Clayton State University directly from the testing service or on the official high school transcript; copies provided by the student are not acceptable. In cases requiring the SAT II, the University will provide information about which tests are needed and what scores are acceptable.
* Clayton State University will accept electronic transcripts from some University System of Georgia institutions.
Applicants for admission to Clayton State University are classified into one of the following categories:
These categories are defined and explained under the headings that follow.
General admission to the University does not guarantee admission to certain programs that have limited enrollment capacity and/or additional standards. This includes such programs as nursing, dental hygiene, music, teacher education, and information technology. Please consult the appropriate chapters of this catalog for full information.
The new student orientation program is an important set of activities designed to acquaint new students with the resources available at Clayton State University. The program is tailored for the unique needs of all students, and there are programs for freshmen, transfer students, transients, and families of new students. All new students are encouraged to participate.
During the program, students will have an opportunity to meet faculty and students, become familiar with campus facilities, and be introduced to the wide variety of student services and activities available to the campus community.
At the conclusion of orientation, students will meet with faculty advisors and register for courses. New freshmen are strongly encouraged to enroll in Clayton State University 1000 - Student Success Seminar.
Orientation details are provided after the student has been accepted to the University. Call 770-961-3510 for additional information.
This category is designed for students who have recently graduated from high school or who will do so soon. Students in their senior year of high school who anticipate graduating prior to their admission to Clayton State University (Clayton State University) are in this category. Applicants in this category must have graduated from high school within the past five years, and if they have been to college they must have completed fewer than 30 semester hours (or quarter equivalent) of college-level credit. Applicants who have 30 or more credit hours of college-level work must apply under the transfer category.
Clayton State University’s admission standards are based on grade point average, College Preparatory Curriculum, and standardized test scores as explained under the headings below. Depending of their level of achievement in high school, accepted applicants are classified into “regular” or “limited” admission status.
STANDARDS FOR “REGULAR” ADMISSION STATUS
1. College Preparatory Curriculum (CPC) Completed. To qualify for regular admission to Clayton State, an applicant must have graduated from an accredited high school and completed the “college prep” high school courses specified by the University System of Georgia College Preparatory Curriculum as follows:
Applicants with questions about the CPC should contact their high school counselors or call the Clayton State University Office of Recruitment (770-961-3500). Alternate ways to meet the CPC requirement are explained later in this chapter under the heading Alternate Methods to meet CPC requirement.
2. Freshman Index (FI) of 2000. The FI is calculated based on a sliding scale between high school grade point average in CPC courses (HSGPA) and standardized test scores (SAT or ACT). To qualify for regular admission to Clayton State University, an applicant must have achieved the following:
STANDARDS FOR “LIMITED” ADMISSION STATUS
Students who meet the minimum standards for “limited” admission but not for “regular” admission will be reviewed by the Admission Appeals Committee, and a restricted number of students will be admitted based on the committee’s judgment of the applicants' likelihood for academic success. Students admitted in this status may be required to take additional placement tests and may be required by the institution to take Learning Support courses if indicated by test results. To qualify for consideration based on “limited” admission status, an applicant must have achieved the following:
Vocational ONLY Admission
Students who wish to enter a certificate or career associate degree program (except Information Technology) may be admitted under the limited category if they do not qualify for regular admission. This applies especially to students in “Tech Prep” programs in high school. Certain substitutions in CPC requirements may be made for such students. Students limited to a vocational only admission may not change majors to a non-vocational major until they have exempted or exited from all Learning Support requirements and have completed all of the Core Curriculum courses (Area A-E) in the A.A.S. (minimum 18 hours) with a GPA of at least 2.00 in Core. Contact the Office of Recruitment for details (770-961-3500).
HOME SCHOOL GRADUATES
Clayton State University can admit home-schooled students whose SAT/ACT test scores indicate strong potential for academic success. Contact the Office of Recruitment for details (770-961-3500).
Alternate Methods to meet CPC Requirement
Students who did not meet CPC requirements by coursework at a recognized high school may meet the requirements by earning the required score on the appropriate SAT II examination(s). Contact the Office of Recruitment for details (770-961-3500).
In certain cases, a student who has a deficiency in the 16 required CPC units may be admitted by Presidential Exception. Such students will be required to take one course in each area of deficiency. The approved courses are as follows:
Courses taken to meet CPC requirements cannot be used to satisfy any other requirements but may count as prerequisites.
Students are strongly encouraged to enroll in CPC deficiency make-up courses during their first term of enrollment. Any students who have not made up their College Preparatory Curriculum deficiencies by the time they have earned 24 semester hours of college degree credit must be enrolled in CPC deficiency courses. Students who have not removed College Preparatory Curriculum deficiencies by the time they have earned 30 hours of college degree credits may not enroll in any college degree courses until all CPC deficiencies are satisfied.
Special Admission Circumstances
A recent high school graduate otherwise not eligible for admission may be considered for admission in two circumstances: (1) if the applicant has (SAT I or ACT) scores in the upper five percent of national college-bound seniors and shows other evidence of college readiness, and (2) if the President determines that the applicant shows exceptional talent and promise for success. Such presidential exceptions are very limited. Contact the Office of Recruitment for details.
The non-traditional category applies to applicants who have been out of high school for at least five years and who have no (or very little) college credit. Non-traditional students are encouraged to consider taking the “Academic Skills Tune-up” or other courses offered in Continuing Education (770-961-3550) prior to applying for University admission. Applicants in this category do not have to meet the same standards as recent high school graduates and do not have to submit SAT or ACT test scores. (Non-traditional applicants may submit recent SAT/ACT scores if they wish to.)
To qualify for non-traditional admission, all four of the following criteria must apply:
Students admitted in the non-traditional category must take the COMPASS placement test prior to enrolling in any classes.* If the COMPASS indicates the need for Learning Support courses, the non-traditional student will be required to enroll in such courses and must exit Learning Support in accordance with general Learning Support policy. (See the Academic Information chapter.)**
* A non-traditional applicant is exempt from taking the COMPASS if he or she has taken the SAT within the past seven years and scored at least 500V and 500M (or ACT 21E and 21M).
** Prescreening tests may be required before the student is admitted. When this requirement is in effect, applicants are notified.
TRANSFER APPLICATION PROCEDURE
Like all applicants, transfers must submit a Clayton State University application form and immunization form by the deadline mentioned earlier in this chapter. In addition, transfer applicants must submit official transcripts from all colleges or universities attended regardless of whether the student has any transferable hours from the institution. Official transcripts must arrive in sealed envelopes. (Clayton State University will accept electronic transcripts from certain other University System institutions.) Student copies of transcripts are not acceptable.
Special note for transfer applicants with fewer than 30 semester hours of transferable credit*: In addition to meeting the transfer standards explained below, applicants in this status must also meet freshman admission standards as either a "recent high school graduate" or "non-traditional student" depending on the date of high school graduation. This requires submission of the official high school transcript (or GED record) in addition to submitting college and university transcripts.
TRANSFER ADMISSION STANDARDS -- REGULAR ADMISSION
Any student who meets the regular status transfer admission standard and complies with all deadlines and document requirements will be admitted to Clayton State University. Admission to selective admission programs such as nursing, dental hygiene, teacher education, and information technology is not guaranteed and may require a separate application form.
* Transferable credit excludes institutional credit courses, CPC deficiency make-up courses, and vocational courses unless accepted to apply to a Clayton State University program.
** The GPA is based on all transferable hours plus attempted but unearned hours in courses that would have transferred to Clayton State University if credit had been awarded.
TRANSFER ADMISSION STANDARDS -- LIMITED
A restricted number of transfer students who do not have a transfer GPA of at least 2.00 may be admitted if they show “promise for success” as determined by the Clayton State University Admission Appeals Committee. (Often this involves cases in which recent grades are acceptable, but older grades keep the overall GPA down.) Applicants may be required to submit essays or documentation in support of their applications. If granted admission, the student may have to abide by certain restrictions.
GENERAL POLICIES ON TRANSFER STUDENTS
Important Note: Transfer students who have questions about the evaluation of their transfer work should contact the Registrar’s Office (770-961-5110). Specific concerns about the transfer or degree applicability of core curriculum courses from University System of Georgia institutions should be directed to the Associate Vice President for Academic Affairs (Transfer Ombudsman), 770-961-3538.
Concurrent High School / University Enrollment
The Freshman Scholar Program offers outstanding high school juniors and seniors an opportunity to accelerate their academic programs by taking courses at Clayton State University. The Freshman Scholar Program includes three options available to qualified high school students:
The Joint Enrollment Program allows outstanding high school students to accelerate their education by earning college credit at Clayton State University. This program enables participants to fulfill high school graduation requirements and, at the same time, acquire fully accredited college credits. Qualified students may enroll in the program at the beginning of any academic semester.
The Postsecondary Option Program (PSO) offers the same opportunities as the Joint Enrollment Program but also involves a grant for tuition. PSO is available to both qualified juniors and seniors enrolled in Georgia’s public high schools. Matriculation fees for students electing the PSO program are paid through the Tuition Grant Program. A student wishing to enroll in the PSO program must obtain a Tuition Grant form from his or her high school guidance counselor prior to registering for classes each semester. (This program is not available during Summer Term.)
The Early Admissions Program allows qualified high school seniors to accelerate their education by enrolling as full‑time students at Clayton State University before they actually graduate from high school but credit does not apply to high school. Qualified students may enroll in this program at the beginning of any academic semester at Clayton State University.
To be considered for Freshman Scholar admission, a student must submit the following documentation by the deadline for the academic term:
Because the Freshman Scholar Program involves close cooperation between Clayton State University and the high school, it is important that students considering one of these options work closely with their high school counselors and/or principals. For further information, students should contact the Freshman Scholar Advisor in the Office of Counseling and Career Services (770-961-3518).
To be admissible as a Freshman Scholar at Clayton State University, a high school junior or senior must meet all of the following requirements:
Students must have an SAT I subscore of 530 verbal (ACT 23E) to enroll in appropriate college courses for English or social studies CPC high school credit. Students must have an SAT I subscore of 530 Math (ACT 22M) to enroll in appropriate college mathematics courses for high school CPC credit. (The minimums also apply to courses for which college-level English or math is prerequisite.) Students who do not meet these subscore minimums may take other college-level courses for elective credit if they have at least SAT 1060 (430V/400M) or ACT 23 composite (17E/17M).
A student in good academic standing at another college or university may apply for admission and enrollment as a transient student at Clayton State University. Transient status is usually limited to one term at a time, and enrollment is subject to the following requirements and conditions:
All international students must pay the Clayton State University application fee and provide all of the same documents required of U.S. citizens including a completed application for admission form, a completed immunization form signed by a health care provider, and official copies of school transcripts, test scores, certificates, and diplomas.*
Students requiring an F-1 visa to enter the United States
Permanent residents and applicants in other immigrant/non-immigrant categories must bring their immigration documents to the Office of Admissions. Such documents may include passport, resident alien card, I-94, or EAD.
Non-native speakers of English must demonstrate English proficiency as outlined in the section below.
Additional information regarding requirements for International Students is available on the University website (www.clayton.edu).
* Certified translations must be provided for any transcripts, test scores, certificates, or diplomas that are not in English.
English Proficiency Requirement
All students whose native language is not English must demonstrate proficiency in English in one of the following ways:
Note: Students who show English proficiency with TOEFL scores or ELS Level 109 completion may be eligible for alternate testing for placement tests, exit examinations, and the Regents’ Test.
Upon enrollment into the University, all students on F-1 visas are required to provide proof of medical and health insurance coverage.
Students who already hold a bachelor’s degree from an accredited college or university may be admitted to Clayton State University on a post-baccalaureate basis. Applicants in this category must submit an official transcript from the degree-granting institution. (Applicants in categories b, c, and d below must also submit transcripts from any other institution from which they want Clayton State University to accept credit.)
Post-baccalaureate students fall into four sub-categories:
Notes: Post-baccalaureate students are subject to prerequisites, major restrictions, and all other requirements.
Post-baccalaureate students are not eligible for federal or state financial aid unless they submit transcripts from all post-secondary institutions attended.
Students admitted as auditors enroll in courses but receive no college credit. Auditors must be high school graduates or hold the GED. Auditors must complete an Application for Admission and submit official high school or college transcripts or General Education Development (GED) Test scores. Auditors pay regular fees for enrollment and are not eligible for federal or state financial aid. Students initially admitted as auditors who wish to obtain college credit for courses must seek readmission under another category. Students may not receive credit for courses in which they were registered as auditors unless they repeat the course for credit. (Students who are admitted under other categories may choose to audit certain courses. See Auditing Courses in the Academic Information chapter of this catalog.)
Students 62 Years of Age or Older (Senior Citizens)
Citizens of Georgia who are 62 years of age or older may attend Clayton State University on a space-available basis without payment of fees (except for supplies, the application fee, and special course fees).
An applicant desiring admission under this classification must meet all regular admission requirements to the University, must be a Georgia resident, and must present proof of age.
WHO MUST BE READMITTED
The readmission process is required prior to registration for any student who have not been enrolled at Clayton State University during the previous twelve months. Also a student returning from suspension must be readmitted even if he or she has only been out one or two semesters.
Readmission to Clayton State University for former students is a simple and quick process that is handled by the Registrar’s Office in person (STC-214) or on-line (www.clayton.edu).
Students who were in good standing at the end of their last term at Clayton State University and who have not attended any other college or university during their absence from Clayton State University are guaranteed readmission upon completing the process. (Readmission to the University does not guarantee admission to specific academic programs that have additional requirements and/or space limitations.)
The following additional readmission regulations apply to students who have attended another college or university while absent from Clayton State University and to students who are not in good academic standing:
* Dismissal includes equivalent status such as “permanent exclusion,” “final suspension,” or any other term indicating that the student’s return to the institution is not routine.
At the time of admission, a student is classified as a resident or a non-resident of Georgia for the purpose of determining fees. The definitions of resident status for this purpose are established by the Policies of the Board of Regents of the University System and do not necessarily parallel other definitions of residency.
A listing of these definitions is as follows:
CHANGE IN RESIDENCY STATUS
Individuals who enter the institution as non-resident students but later qualify as legal residents must fill out a Petition for Residency Classification form, which can be obtained from the Office of Recruitment. To assure that proper consideration is given to requests for changes in residency classification, students should submit a Petition for Residency Classification at least 20 days prior to the beginning of the term in which they plan to enroll. A student’s residence status is not changed automatically, and the burden of proof that the student qualifies as a legal resident under the regulations of the Board of Regents of the University System of Georgia rests with the student.
Students newly admitted to Clayton State University under all categories may be subject to entry placement examinations (assessments), which are designed to measure proficiency in critical academic areas, especially mathematics. In addition, non-traditional students may be subject to screening tests prior to admission. Students will be notified at the time of admission if examinations are required.
Examination results, in conjunction with high school grades and SAT (or ACT) scores, will be used to require or recommend placement in Learning Support courses or other learning experiences.
Testing may also be required at later points in the curriculum for the purpose of evaluating program effectiveness and individual student progress.
DENIAL OF ADMISSION
A student denied admission or readmission to the University may, upon request, have his or her application reviewed by the Admission Appeals Committee if it has not already been reviewed. The committee may recommend the admission of a student on academic probation status if evidence of maturity, motivation, and ability is exhibited.
Students admitted to the University through appeal may be required to take certain courses.
Students denied admission to Clayton State University may consult with the Clayton State University Office of Recruitment about the possibilities of admission to other institutions.
In truly exceptional cases, students who do not otherwise qualify for admission may be admitted by the President of the University if the President has reason to believe that the applicant has special talents that make it likely that he or she will be academically successful. Requests for Presidential Exceptions should be sent to the Office of Enrollment Services.