CHOOSING A MAJOR
REGISTERING FOR COURSES
INFORMATION TECHNOLOGY PROJECT
WITHDRAWAL FROM COURSES
LEARNING SUPPORT REQUIREMENTS
STUDY ABROAD AND INTERNATIONAL EDUCATION
OTHER ACADEMIC POLICIES
CHOOSING A MAJOR (Program
Students should declare their major programs of study as soon as
possible since the choice of major may affect recommended or required course choices in
the Core Curriculum as well as in the major field itself. Major declarations must be filed
with the Registrar by paper form or by on-line process. Majors are listed in the chapters
for each school of the University.
Although academic advisement is available at Clayton State University, each student is responsible for knowing and for fulfilling the
curriculum requirements of a program of study and the graduation requirements of
the University as explained in this catalog, the semester Schedule of Classes, and in any
supplements to this catalog.
Academic advisors, usually faculty members in the program, are
available for each of the programs of study offered by the University. Advisement is
optional or required depending on major and/or stage of program. In addition, students who
have not selected a program of study will be assisted in the Office of Counseling &
Career Services. Faculty advisors maintain regular office hours during the academic term
to encourage student conferences whenever questions arise or further information is
Students who are undecided about their programs of study should follow
the general guidelines for Areas A-E of the Core Curriculum until they have selected a
program of study. Please note that choices in Areas A, B, & D and recommendations in
Areas C and E may be influenced by choice of major. Special assistance is available to
undecided students in the Office of Counseling & Career Services. The office offers
academic planning information, referrals to appropriate departments on campus, assistance
with time management and study skills, and intervention strategies for students
experiencing academic difficulty.
Changing Majors (Programs of Study)
A student must submit a Change of Major form (available on-line or in
paper form) to the Office of the Registrar as soon as possible after deciding to make a
change. Making the change quickly will help the student to be advised properly and will
also prevent delays in the registration process.
Schedule of Classes
A Schedule of Classes is published in paper form and on the University
homepage each semester (www.clayton.edu.) Instructions
on how to register are included in this schedule. Registration is accomplished on-line
using the Clayton State University system known as the DUCK (Digital University Campus Kiosk).
The schedule lists all courses to be taught, the days of the week and
the times of day they are taught, the building and room in which they are taught, and
other important information. Policy and program changes that occur during the academic
year are announced in the semester Schedule of Classes. Using the Schedule of Classes, a
student develops his or her individual schedule.
The University also publishes advance schedules to assist students in
their planning for future terms. Every effort is made to implement the current and future
schedules as published, but circumstances involving staffing, funding, enrollment, program
changes, etc. may result in some changes.
Prerequisites and Corequisites
Many courses are listed as having prerequisites, corequisites, or
absolute corequisites. See the Course Descriptions chapter of this catalog for definitions
and specific listings. In exceptional circumstances, a dean or associate dean may grant a
waiver of a prerequisite or corequisite. Faculty members are not permitted to waive
prerequisites or corequisites on their own.
In most cases, the University's computer system (DUCK) is programmed to
block a student's registration for a course if he or she has not satisfied the
prerequisite or corequisite requirements. However, this computer blocking is not perfect,
and students personally remain responsible for complying with the prerequisites or
corequisites for a course even if they are not electronically blocked from registration.
Students who register for courses for which they do not qualify are subject to removal
from the course and are responsible for any problems that may result including the loss of
course credit and fees.
Drop/Add and Changing Schedules
Each semester the Schedule of Classes specifies a date as the last day
to register for classes or to change schedules through the drop/add process. After this
date, the student’s class schedule becomes official and can be changed only by
official withdrawal (see below). See the Financial Information chapter for refund
Students may schedule up to 18 hours per semester (15 in the summer)
without special permission. Those who wish to accelerate their study by taking more than
18 hours in a semester (or 15 in the Summer) must have a written overload request approved
by the dean of the school of their major, and this form must be on file with the Office of
the Registrar. In general, a student must have been at Clayton State University for at least two semesters and have achieved an overall B average before
an overload will be approved.
Cross-Registration in the Atlanta Regional Consortium for Higher
The Atlanta Regional Consortium for Higher Education (ARCHE) is a group
of colleges and universities in metropolitan Atlanta. Clayton State students may take
courses from member institutions on a cross-registration basis. Cross-registration courses
are considered transfer credit. It is usually more advantageous to the student to take a
course by cross-registration than by transient status because cross-registration fees are
paid to Clayton State rather than to the institution offering the course. (The Integrative
Studies program has special provisions for cross-registration; see the New College chapter
of this catalog. For more information and regulations about how to cross register, contact
the Registrar’s Office in the Student Center Building, 770-961-3504.)
Students may choose to take courses on an audit basis. Courses that are
audited are assigned a grade symbol of V, and no credit toward graduation is
awarded. To audit courses, students indicate their intention at the time of registration.
Requests to change to audit status will not be accepted after the drop/add period. All
regular fees apply to audited courses.
Courses taken on an audit basis will not be used for certification for
financial aid, Social Security, or Veterans’ Administration benefits.
Students may not receive credit for courses in which they were
registered as auditors unless they repeat the course for credit.
Through the Information Technology Project (ITP),
Clayton State University provides all its students with multimedia notebook
computers with full Internet/World Wide Web access. Students use their computers in the
classroom, on campus, at home, and at other remote locations to obtain information and to
stay in touch with their instructors and fellow students. Clayton State University initiated the ITP to
improve dramatically the quality of education for its students and make its programs,
courses, and facilities more convenient and accessible. For example, students use their
computers to register on-line for their courses each semester using the DUCK, and they can
even pay their semester fees on-line by credit card.
In almost all courses at Clayton State University, instructors require that students use
their notebook computers. In some courses, CD-ROMs and the World Wide Web may supplement
or replace traditional textbooks. All students receive training in using the standard
software load, and specialized instruction is available in software unique to specific
programs. Students with questions can contact the ITP help desk, known as the Hub, on a
walk-up, e-mail, or phone-in basis (770-961-HELP).
Through ITP, Clayton State University offers on-line courses that are available to students
by distance learning through the World Wide Web. (See the Distance Learning section
below.) In addition, ITP is helping Clayton State University to expand its degree offerings available in such
fields as the Information Technology Career Ladder (ITCL), which leads to the Bachelor of
Information Technology (B.I.T.). (See the chapter on the New College for Economic &
The cost of ITP is partially covered by the Information Technology Fee.
(See the Financial Information chapter of this catalog.) The balance of the cost is
underwritten by state and private funds as authorized by the Board of Regents. Most
student financial aid will usually apply toward the Information Technology Fee; for more
information, students should contact Financial Aid Office.
Many courses at Clayton State University are
offered "on-line" as well as on campus. In on-line courses some or all of the
instruction is delivered by on-line computer connection via the Internet (World Wide Web).
The Internet may be supplemented by television, video conferencing, or other distance
learning methods. Use of this technology allows the University to offer learning
experiences that are more convenient for many students.
Courses offered via distance learning are identified in the Schedule of
Classes each semester and on the Distance Learning Website http://distancelearning.clayton.edu/. Additional fees will accompany on-line courses with video
On-line courses are often attractive for students who cannot
conveniently attend on-campus courses. Students can take all of their courses on-line for
a given semester, or they can mix on-line and on-campus sections. It is important to keep
in mind, however, that even though on-line courses offer schedule flexibility, the total
time commitment and academic expectation for an on-line course is the same as it is for a
traditional on-campus class.
Although regular classroom attendance is not required for distance
learning courses, some physical presence is usually required on campus or at an approved
site for orientation, testing, and, in some cases, "hands-on" experiences (labs,
clinicals, observations, etc.). In addition, some distance learning courses may offer
optional on-campus sessions for discussion and/or review. For details, please consult the
notes in the official Schedule of Classes each semester and the on-line syllabus for each
Registration for On-line Courses
To take an on-line course, students must be admitted to the University
and be eligible to register for credit courses, including having met all prerequisites
and/or corequisites. Students may register for on-line courses through the
University’s on-line registration process, which is called the DUCK. Details about
registration are published each semester in printed and on-line versions (www.clayton.edu).
Students should not register for on-line courses unless they are
already thoroughly competent at sending and receiving e-mail, navigating the Internet, and
using Windows-based programs. No class time will be spent on basic computer instruction.
Students taking only on-line courses may obtain their notebook
computers by the regular distribution process described in the University’s Schedule
of Classes, or they may call 770-960-4357 to make alternate arrangements. Special
arrangements can be made for students who live outside the 404, 770, or 678 Area Codes.
Some on-line courses will require printed texts or other supporting
material that can be obtained in person or from the Campus Store or online at www.Clayton State Universityestore.com. Many research resources are
available on-line through GALILEO, but some projects may require library work at Clayton State University or
On-line courses with video components
Some on-line courses include instruction provided via television or
video tapes and are called "on-line courses with video components." Some of the
content for these courses are broadcast over satellite in cooperation with GPTV. If
students do not have access, they can still take these courses by obtaining the videotapes
from the Clayton State University library circulation desk and playing them at their convenience. There is
an additional $20.00 per course fee for on-line telecourses to cover Clayton State University’s costs for
broadcast and distribution rights.
Important information about getting started in an on-line course
When students register for an on-line course, they MUST
contact the instructor by e-mail to confirm that they are registered and to make sure that
they have established electronic communication. In some cases students will receive a
communication from the instructor, and their response to that message can constitute their
initial contact. However, even if students do not receive a message from the instructor,
it is their responsibility to contact the instructor BEFORE any scheduled
orientation session. (If there is no orientation session, students must contact the
instructor before the end of the first week of the semester.)
Most on-line courses have a mandatory orientation session. Students
must attend any such session in person unless they have made advance arrangements with the
instructor. The University's Schedule of Classes usually contains orientation dates for
on-line courses, or students can go to the Clayton State University Distance Learning website at http://distancelearning.clayton.edu for room assignments and
If students do not contact the instructor and meet all orientation
requirements during the first week of the semester, they must withdraw from the on-line
course or receive an F.
The instructor’s e-mail address and information about orientation
sessions are usually included with the appropriate course listing in the Clayton State University Schedule of
Classes or on the Distance Learning Website. If students have difficulty contacting their
instructor by e-mail, they should call the school that offers the course (Arts &
Sciences, 770-961-3420; Business, 770-961-3410; Health Sciences, 770-961-3484; Technology,
770-361-3415; New College, 770-960-4200).
On-site attendance requirements.
Most "on-line" courses require physical attendance only for
orientation and examinations. However, as mentioned above, some courses that are delivered
substantially on-line also require attendance at Clayton State University (or other sites) for the purposes of
laboratories, practica, or other activities that necessitate direct "hands-on"
or "face-to-face" experiences. Please note the explanations with each course in
the Schedule of Classes and pay careful attention to information in course syllabi.
Important Note: If an onsite meeting of an on-line course
conflicts with the time of another course, it is the student’s responsibility to
notify both instructors well in advance so that arrangements can be made to accommodate
GOING THE DISTANCE
Utilizing on-line courses, Clayton State University students can earn the entire Associate
of Arts/Associate of Science and Bachelor of Arts/Bachelor of Science in Integrative
Studies by distance learning. Because of this, the University has been designated by the
Public Broadcasting System (PBS) as an official "Going the Distance" University.
Note: Although the University assures students that enough
courses will be available for the completion of the A.A., A.S., B.A., and B.S. in
Integrative Studies degrees via distance learning in two years for the Associate degree
and four years for the Baccalaureate degree, the availability of any given course is not
guaranteed. (At this time, Clayton State University does not offer specialized laboratory science or advanced
mathematics courses by distance learning.)
Courses marked by the in the Course Descriptions chapter of this catalog are
offered as on-line courses.
After the end of the late
registration and drop/add period, a student may withdraw from a course (or all courses)
only by processing an Official Withdrawal Form. Forms can be obtained in person or on-line
from the Office of the Registrar (Student Center Building, 770-960-5110, (http://adminservices.clayton.edu/registrar/).
See the Financial Information chapter for refund policies.
No Automatic Withdrawal: Students must not assume that they will be
automatically withdrawn if they quit attending a course. Any student who is registered for
a class and quits attending or who never attends will be assigned a grade of F
unless an official withdrawal form is processed. It is the student’s own
responsibility to initiate the withdrawal process, complete the withdrawal form, and make
sure that the form is turned in to the Office of Counseling & Career Services or the
Registrar. Students should pay careful attention to the information below regarding the
time of withdrawal.
Returning the University-Owned Computer and Other Equipment: A
student who withdraws from all classes for a term is no longer considered an enrolled
student. The individual must immediately return the University-owned computer and any
other University owned equipment that may have been issued to the student. The withdrawal
process is not complete until all equipment has been properly returned.
Withdrawal before Midterm: A student who completes the official
withdrawal process prior to the published midterm date for the term of enrollment will be
assigned a grade of W (withdrew) regardless of the reason for withdrawal or how the
student is performing in the class. A grade of W does not figure in GPA, but it may
have implications for continued financial aid eligibility. (Consult the Financial Aid
Withdrawal after Midterm: As noted above, prior to midterm a
student may withdraw for any reason whatsoever and receive a grade of W. However,
withdrawal after midterm is subject to academic penalty as follows: A student who
completes the withdrawal process after the published midterm date for the term of
enrollment will be automatically assigned a grade of WF (withdrew failing) unless a
hardship exception is granted. (See below for hardship request procedure.) A WF
counts in GPA just like a grade of F.
Hardship Withdrawal Policies: A student desiring to be considered
for a hardship withdrawal must complete the official withdrawal process and submit
a Hardship Withdrawal Request Form to the dean of the school of the student’s major.
The Hardship Request form may be obtained from the Registrar on-line (http://adminservices.clayton.edu/registrar/).,
or in person (STC-216). Call 770-961-3504 to obtain a form if in person or on-line is not
To be eligible for hardship withdrawal, a student must have met the following
Please note: According to Board of Regents' Policy, no refunds of fees
are granted after midterm, so hardship withdrawal does not involve a refund.
For purposes of this policy, "passing" is defined to include
not only recorded grades but also satisfactory progress toward course assignments (papers,
reports, projects, etc.) that have not yet actually been graded at the time the hardship
arises. The dean’s office will contact the appropriate faculty member(s) to determine
the student’s status.
"Hardship" refers to an unexpected event or circumstance
beyond the student’s control that directly interferes with the student’s ability
to continue to make satisfactory progress in class(es). This generally includes, but is
not necessarily limited to, serious illness or accident of the student or a close relative
that requires the student’s extended attention, unavoidable, and unexpected job
change or change of job assignment that conflicts with class, or significant disruption of
family life that prevents regular class progress. The following sorts of cases do not
constitute "hardship": getting behind in class due to taking on more than one
can handle; doing poorly in class due to inadequate background, difficult material, or
poor time management; taking extensive time away from class for a personal situation that
could have been expeditiously handled with a minimum of class interference. The dean may
request documentation of the hardship.
A student should contact the dean of the school of his or her major or
the Associate Vice President for Academic Affairs (770-961-3538) for questions about
Withdrawal From Learning Support Courses
All of the regulations listed above for withdrawing from any course
also apply to Learning Support courses. In addition, regulations provide that a student required
to take Learning Support courses may not withdraw from a Learning Support course and
remain in any course numbered 1000 or higher.
Every course listed on a student’s official semester
schedule will be listed on the student’s permanent record with some grade designation
or symbol, even though the student may not complete the semester‘s work.
The following grades are calculated into grade point average (GPA):
Grade Symbol Equivalent
A excellent 4.00
B good 3.00
C satisfactory 2.00
D minimum passing* 1.00
F failure 0.00
U unsatisfactory 0.00
*In many cases, D grades in the major will not count toward
graduation; see the specific program for details.
The following grade symbols show on the transcript but are not included
in the determination of the grade point average.
S — Satisfactory. Indicates satisfactory completion
of a course graded on a "satisfactory/unsatisfactory" basis. Use of S/U
grading is limited to certain laboratory, clinical, activity, and field-based courses.
Hours earned with a grade of S may count toward graduation, but they do not affect
grade point average.
I —Incomplete. Indicates that a student was
doing satisfactory work, but due to non-academic reasons beyond the student’s
control, the student was unable to meet the full requirements of the course. The I
is appropriate only when the unfinished requirements can be clearly delineated and
constitute a relatively small part of the course; otherwise withdrawal is appropriate. It
is the responsibility of the student to initiate the request for an I by contacting
the relevant instructor, department head, or dean in a timely manner before the end of the
term or session. The assignment of an I requires the written approval of the dean
of the school. To remove an I and convert it to a grade, the student must contact
the instructor (or department head or dean if the instructor is unavailable) in a timely
manner and arrange to complete the course requirements. (An individual who has an I pending
but is not otherwise enrolled may not retain possession of the University-owned computer,
and the individual has access to campus facilities and services only to the extent
necessary to complete course requirements.) A grade of I that is not converted to
another grade during the next semester of attendance or within one calendar year
(whichever comes first) will automatically be changed to the grade F.
W — Withdrew. Indicates that a student withdrew before
midterm or after midterm with hardship approval. (See the heading above for details on
V — Audit. Indicates that a student audited a
course. Students may not change from audit to credit status or vice versa.
K — Credit by Examination/Experience. Indicates that
the student was given credit for the course via a credit by examination or experience
program (CLEP, AP, or other proficiency exam).
NR—Not Reported. This symbol indicates a
grade was not reported to the Office of the Registrar.
Grade Point Average (GPA)
The scholastic standing of a student is expressed in terms of GPA,
which is calculated by dividing the total number of quality points earned by the total
number of semester credit hours attempted in courses numbered 1000 or higher at Clayton State University. Following is an example:
Credit (numerical Quality
Course Hours equivalent) Points
ENGL 1102 3 B (3) 09
MATH 1231 3 C (2) 06
PSYC 1101 3 A (4) 12
SCI 1111/L 4 C (2) 08
HIST 2110 3 D (1) 03
38 ÷ 16 = Grade Point Average of 2.38
Clayton State University calculates two types of overall
grade point average: Regents’ and Institutional Standing.
NOTE: Grades in Learning Support courses are not calculated in any GPA.
Grades in transfer courses are not calculated in Regents’ or Institutional GPA.
NOTE: Although Learning Support grades and grades in courses
transferred into Clayton State University are not calculated in official GPA, such grades may be considered
when the student is being evaluated for program admission, academic awards or
scholarships, or other purposes.
A student may repeat any course* regardless of the previous grade.
However, only the most recent attempt counts toward graduation and in the Institutional
GPA even if the most recent grade is lower. The grades for all courses will remain
on the student’s permanent record. Some specific programs may have limitations on
course repeats, and students are subject to the admission and retention policies of such
programs. Students should consult the appropriate chapter of this catalog and/or program
* Semester courses that are directly equivalent to quarter courses will
be considered repeats. Similar courses that are substituted but not directly equivalent
are not considered repeats. Some courses (Selected Topics, Independent Study, Internship,
etc) provide for repeats for credit. In such cases all grades count in GPA.
Grade and Academic Appeals
Students wishing to file an appeal of a grade or other academic action
must first attempt to work out the matter informally with the appropriate instructor. If
that is not satisfactory or if the instructor cannot be contacted, the appealing student
must contact the relevant department head or associate dean. The appeal must be initiated
as soon as possible. The appellant must put his or her case in writing and supply
documentation unless the matter is resolved informally before an official appeal is filed.
Written Appeals should be directed to the relevant department head or associate dean with
copy to the dean.
Appeals initiated more than one semester following the time that the
issue arose will not normally be considered. (This "statute of limitations" will
not be extended unless there is clear and convincing evidence that it would not have been
reasonable to expect the student to have raised the appeal in a more timely manner.)
Full details about the appeal process are contained in the Student
Handbook, which can be obtained from the Office of the Vice President for Student and
Enrollment Services or via the University homepage. Students with questions about the
academic appeal process should contact the Associate Vice President for Academic Affairs
In most cases, the Clayton State University institutional
GPA will serve the needs of a student whose academic performance was weak in previous
years. However, another option is available to students through the Academic Renewal
Policy of the University System of Georgia. This policy allows degree-seeking students who
have experienced academic difficulty to make a fresh start after an absence of five
calendar years from any and all colleges or universities to have one final
opportunity to earn an associate or baccalaureate degree. Former Developmental
Studies/Learning Support students may apply for Academic Renewal only if they successfully
completed all Learning Support requirements before the commencement of the
five-year period of absence. University System policy is as follows:
Procedure: Students who wish to seek Academic Renewal must submit a
completed Academic Renewal Application form to the Office of the Registrar at least six
weeks prior to the semester in which the student intends to begin taking classes under the
Academic Renewal Policy. Contact the Office of the Registrar for additional information.
For a variety of reasons, some applicants to Clayton State University may need additional academic preparation before they enroll
in regular college degree or certificate programs. Some students are required to
take Learning Support courses because their high school and/or college records and SAT or
ACT scores indicate deficiencies in basic academic skills and the deficiencies are
confirmed by entry placement testing administered by Clayton State University (COMPASS Test). (See the
Admissions Information chapter of this catalog.)
Other students may elect (volunteer) to take Learning Support courses
because they need a review of basic skills or because they have not taken courses needed
to prepare themselves for college. (Note: Volunteer students are not bound by the
regulations below that apply to students who are required to take Learning Support
courses.) During registration, advisors are available to review placement information with
students and to discuss any requirements or recommendations for Learning Support courses.
Learning Support Advisement. All students required to take
any Learning Support course must be advised each term by advisors in the Department of
Learning Support (lower level of the Library Building). The advisement requirement is in
effect until the student exits all Learning Support courses.*
* Learning Support students in certificate programs (excluding C.I.T.)
may be advised by School of Technology faculty in conjunction with Learning Support.
Learning Support Courses. The Department of Learning Support offers
college preparatory instruction in certain critical basic skills areas–written and
oral communications, mathematics, and reading–as well as personal development and
study skills. (See the Learning Support courses in the Course Descriptions chapter of this
catalog.) Learning Support courses are not applicable to any degree programs
offered by the University; they are prerequisites that Learning Support students must
satisfy before they are fully accepted into degree or certificate programs.
Students in Learning Support courses are subject to the following
Exit Examinations in the Learning Support Program. After students
have passed all other requirements for their required Learning Support courses, they must
then pass the exit examinations (COMPASS) for the required content areas.
A student who does not pass an exit examination in a content area must
repeat the course regardless of the grade earned in other course requirements.
Learning Support Suspension. Students who are required to
take Learning Support courses have a limited number of attempts to pass and complete
courses in content areas. An "attempt" is any course enrollment that results in
a grade other than W or V. (For purposes of this policy an IP is
considered an attempt.)
Mathematics: Students are allowed a maximum of three
attempts to pass the MATH 0096–MATH 0097–MATH 0099 sequence subject to the
-- Students who begin in MATH 0097 or MATH 0096 and fail twice at this
level will be suspended from the University and not allowed to attempt MATH 0097 again or
take MATH 0099. (Note: MATH 0096 includes all material from MATH 0097 but begins at a more
basic level.) Suspension is for three years.
-- Students who begin in MATH 0099 and fail the course twice will not
normally be allowed a third attempt an will be suspended for three years. Appeals for a
third attempt must be directed to the Head of the Department of Learning Support. Appeals
are only approved when there is compelling evidence of a high likelihood of success in the
English, Reading, and College Skills: Students are allowed a
maximum of three attempts in each of the following courses: ENGL 0099, READ 0099, and CSOR
0098. Students who fail any course three times will be suspended from the University for
Period of Suspension: Suspended students are dismissed from the
University for a minimum of three years. (In extraordinary cases in which there is
compelling evidence of the likelihood of success if the student is granted one more
attempt before the three-year period begins, students may appeal the suspension. Appeals
must be filed with the Head of the Department of Learning Support; appeals will be
evaluated by the Admission Appeals Committee.)
Following the three-year period of suspension, a student may re-apply
to the University and file an appeal with the Admission Appeals Committee; readmission is
NOTE: Attempts are cumulative across colleges and universities in the
University System of Georgia. The limit on number of attempts also applies to students who
volunteer for Learning Support courses.
The academic standing of a student is determined on the basis of the
number of degree-credit semester hours attempted at Clayton State University
plus transfer hours. GPA is based on Clayton State University only.
Semester Hours Minimum Acceptable
Attempted at Clayton State University Institutional GPA for
Plus Transfer Hours Good Standing
51 and above 2.00
(Transfer credit accepted by Clayton State University prior to Summer 1996 is not used in
the calculation of attempted hours for academic standing.)
Students in good standing will be given an Academic Warning if at the
end of any semester their institutional or term GPA falls below 2.00. Once below 2.00, a
student’s grade point average is very difficult to raise without making course grades
of A and B. Without immediate improvements, academic probation may result.
(Note: it is possible to go directly to probation without academic warning.)
Academic Probation: Regular and Learning Support
Probation is a very serious matter. The Office of Counseling &
Career Services can work with students on probation to help them find ways to bring up
their grades. If performance does not improve, the student will be suspended from the
Academic Suspension and Dismissal: Regular and Learning Support
Experiential Learning at Clayton State University
provides students with opportunities to create durable and meaningful connections between
education and all other aspects of life. Students complement their academic learning with
practical experience in a work setting related to their programs of study or career goals.
Experiential learning benefits the local community by encouraging cooperation between the
University and area organizations while providing the regional employment community with
better prepared employees.
Experiential Learning includes cooperative education, internships,
applied learning, service learning, and volunteerism. Many programs of study offer credit
for experiential learning. Students should refer to specific program requirements
regarding required and optional internships. Students who do not earn credit may receive
non-credit transcript documentation for participating in cooperative education or
Students interested in cooperative education and/or internships should
work with their academic advisors and the Office of Experiential Learning (TECH 105,
Students must have met the following minimum standards to be eligible
for participation in Experiential Learning:
Note: Academic departments as well as local organizations and
businesses reserve the right to establish higher minimum requirements. The Grade and
Academic Appeals process described earlier in this chapter applies to appeals related to
After a student is offered and accepts an experiential learning
position, he or she must articulate clear learning objectives on the Experiential Learning
Agreement Form. The Form provides a statement of understanding between the student, the
University, and the host organization and is used to document student progress. Any
student who fails to submit a completed Agreement Form by the deadline is subject to being
withdrawn from the course.
STUDY ABROAD AND
Clayton State University currently participates in study
abroad programs sponsored by the European, African, Asian, and Americas Councils of the
University System of Georgia. Information on these programs may be obtained from the
office of the Campus International Coordinator. These summer programs offer students the
opportunity to enjoy up to five weeks of residence in a college environment abroad while
earning academic course credit. Financial aid and HOPE scholarship funds may be used for
The Coordinator also maintains information on numerous other study
abroad programs offered by colleges and universities throughout the state and country.
Clayton State students have participated in programs in England,
France, Italy, Spain, and Russia; a program for South Africa is planned for the future.
For complete information on the opportunities available to Clayton State students, contact
the Campus International Coordinator, Arts and Sciences Building, Room 205 (770-960-5189).
A limited number of qualified students are admitted to the Clayton State University Honors Program, which offers special sections of classes
and other activities. See the Financial Aid, Scholarships, and Honors Program chapter of
this catalog for additional information.
A student with a semester average of 3.60 or higher who is in good
academic standing will be placed on the Deans’ List for that semester. Students who
take only physical education courses are not eligible for the Deans’ List. Students
who are taking any course numbered lower than 1000 are ineligible for the Deans’
Graduation With Honors
To qualify for graduation with honors, students must meet the following
Summa cum laude 3.90 - 4.00
Magna cum laude 3.70 - 3.89
Cum laude 3.50 - 3.69
High Honors 3.75 - 4.00
Honors 3.50 - 3.74
NOTE: Graduation with Honors is officially calculated on all grades up
to the point of graduation. However, Honors announcements at the commencement ceremony are
normally based on grades earned through the last semester prior to graduation.
Student’s participating in the ceremony who think that their final semester’s
grades will qualify them for Honors may file a petition for Honors calculation prior to
the ceremony. Contact the Registrar for details.
During the latter part of Spring Semester of each year, an Honors
Convocation is held to recognize those students from all disciplines who have achieved
overall records of academic excellence.
Credit for study at Clayton State University and at all
institutions in the University System of Georgia is measured quantitatively in semester
hours. One semester credit hour presumes one hour (actually 50 minutes) in class per week
plus about two hours (100 minutes) outside of class in study, review, project preparation,
and related activities. Most courses are three credit hours, meaning that the class will
normally meet 150 minutes per week and that the student should normally plan to spend an
additional 300 minutes studying, reviewing, and preparing. A laboratory or activity period
of two or three clock hours is normally considered the equivalent of one class hour, since
extensive out-of-class preparation is usually not required.
This rule of thumb for time management will, of course, vary from
student to student and course to course depending on student background and course
content. Although many studies have shown that the amount of time that a student spends on
task is a critical factor in determining the likelihood of success, students should
remember that success in a course is ultimately measured by the degree of mastery of
educational objectives, not just by the time spent.
Distance Learning courses, including telecourses and Web courses, are
also measured by semester hours, but the in-class/out-of-class calculation is obviously
not the same. Although the delivery method is non-traditional, the general calculation of
spending about 150 minutes per week on task per semester credit hour is still a useful
rule of thumb.
Full-time and Part-time Status
Clayton State University welcomes both full-time and
part-time students. Students scheduling 12 or more hours of credit per semester are
classified by the University as full-time students for fee payment purposes; those with
fewer than 12 semester hours of credit are classified as part-time students. This
definition of "full-time" is derived from the semester credit hour calculation
as explained above. Since each three-hour course should take about 450 minutes per week of
a student’s time in class and out of class, a student who takes twelve semester hours
(four three-hour courses) should be spending approximately 1,800 minutes (30 clock hours)
per week on college work. The time required for a fifteen-semester-hour load should be
roughly equivalent to a forty-hour work week. This calculation will help students plan
their time to balance school, work, and personal responsibilities.
In order to stay on track for graduation in one, two, or four years,
depending on the program of study, a student must complete at least 30 credit hours per
calendar year. Typically, this involves two 15-hour semesters with a summer off. (Some
programs will require more hours to stay on track.) Students who attend during Summer
Semester can take fewer hours in fall and spring to stay on track, or they can take
additional summer hours and speed up graduation. To meet their personal needs, many
students choose to extend their programs and take fewer hours per semester. Outstanding
students may accelerate their timetable by taking course overloads with approval.
Junior and Senior Standing
Courses numbered in the 1000s and 2000s are considered lower
division courses. Courses numbered in the 3000s and 4000s are considered upper
Some courses may have junior standing or senior standing as
a prerequisite. Junior standing constitutes 60 degree credit hours completed; senior
standing constitutes 90 degree credit hours completed. In certain circumstances, the
junior or senior standing prerequisite may be waived by the dean of the school that offers
Credit By Examination Or Experience
Clayton State University recognizes that learning can
take place in a variety of settings other than the traditional classroom. Within
guidelines established by the University, credit may be earned for some classes by
examination or experience. These non-traditional sources of credit include nationally
recognized standardized tests, certain military training, selected professional
certifications, and in some cases, special examinations developed at the University.
Credit by examination is available for a number of programs, including
Credit by examination or experience may be available for a number of
other programs, including the following:
Information about possible credit by examination or experience is
available in the appropriate academic school or in the Learning Center (LIB-141).
The following regulations apply to credit by examination or experience:
Credit obtained through traditional correspondence courses taught
through other regionally accredited colleges or universities may be counted toward
graduation. Correspondence credit is considered transfer credit, and normally a maximum of
12 semester hours of correspondence credit will be accepted in a program of study.
Currently enrolled students seeking permission to take courses through correspondence must
complete a Transient Authorization Form and obtain approval from the appropriate dean and
the Registrar prior to registering for correspondence work.
Transient Credit for Clayton State University Students
Currently enrolled Clayton State University students in
good standing who wish to attend another institution on a temporary basis to take courses
that will count toward their degree at Clayton State may request to do so as transient
students with the advance approval of Clayton State and the other institution. Students
wishing to take courses on a transient basis must apply to and be accepted by the other
institution as a transient student. Prior to enrolling at the other institution, the Clayton State University
student must complete a Transient Request Form (available from the Office of the
Registrar) and obtain approval. The transient request must be approved by the dean of the
school offering the major and by the Office of the Registrar. Approval or disapproval is
based on the administrator’s judgment of the appropriateness to the student’s
academic program. Ordinarily, transient status is granted for only one semester although
exceptions may be approved in special circumstances. Normally, transient status is not
granted for one part of a science or foreign language course sequence.
Students who are required to participate in the Learning Support
Program are not eligible for transient status until all program requirements have been
completed. Students on F-I visas are not eligible for transient status.
(For information about coming to Clayton State University as a transient student from
another institution, see the Admissions Information chapter.)
Servicemembers Opportunity College
Clayton State University is a member of the
Servicemembers Opportunity Colleges (SOC) Program. Participation in this program means
that Clayton State University has shown a special interest in providing higher education options for members
of the armed forces. Clayton State University is listed in the SOC Guide, which announces to military
education professionals and their thousands of potential students that the University
understands their special needs and is receptive to working with them. Contact the Office
of Counseling & Career Services in the Student Center Building for additional