CLAYTON STATE UNIVERSITY
External Fundraising Policies and Procedures
The Board of Trustees of the Clayton State University Foundation has adopted programs and goals designed to go hand-in-hand with the mission of Clayton State University to cultivate an environment of engaged, experienced-based learning, enriched by active community service, that prepares students of diverse ages and backgrounds to succeed in their lives and careers.
Clayton State University seeks through responsible activities to encourage gifts from alumni, friends, faculty, staff, businesses, corporations, foundations, and others. As a senior institution of the University System of Georgia, the University is governed in its fund raising activities by the policies of the Board of Regents, the most relevant portion of which reads:
Institutions of the System are authorized and encouraged to solicit gifts and grants in support of the mission and objectives of the institution, including funds for student scholarships, salary supplements, construction of physical facilities and gifts or grants for other purposes as may be designated by the donor; provided, however, that institutions are not authorized to commit any state funds for challenge or matching grants or gifts for the construction of facilities or for other purposes without prior approval of the Board of Regents (Section 705.07).
By administrative authority, all fund raising activities of the University and its units are under the administrative supervision of the Vice President of External Relations.
The Division of External Relations, in cooperation with the Clayton State University Foundation, Inc., is the duly designated fund raising agency for the University. In the broadest sense, the purpose of the Division of External Relations is to (1)communicate the University’s character, quality, priorities, and goals; (2) build meaningful relationships with external and internal constituents; and (3)secure and steward financial resources in support of the University’s mission.
Definition of “University Fundraising or University Solicitation” Activities
Any fundraising or solicitation activity that employs the name, image, or reputation of Clayton State University in an effort to secure financial contributions will be considered fundraising or solicitation in the name of the University and is subject to this policy.
Any administrator, faculty, or staff member who wishes to undertake any type of fundraising or solicitation of contributions in the name of the University shall follow the guidelines set forth in this document.
FUNDRAISING POLICIES AND GUIDELINES
Fund-raising efforts on behalf of Clayton State University must be consistent with the following:
II. GENERAL POLICY
II. ADDITIONAL COORDINATION AND REPORT REQUIREMENTS
III. RECORDING AND ACKNOWLEDGMENT OF GIFTS