GENERAL REGULATIONS ON TUITION AND FEES
REQUIRED TUITION AND FEES
BAD CHECK AND DELINQUENT ACCOUNT POLICY
The majority of the operating budget of Clayton State University comes from appropriations passed by the Georgia General Assembly and allocated to the institution by the Board of Regents. Other sources of funds include student tuition, fees, contracts, gifts, and grants, including those from the Georgia Department of Technical and Adult Education.
Semester fees are payable on or before registration payment deadlines as published for each semester. A student’s registration process is not complete until payment is made in full. It is the student's responsibility to see that his or her tuition and fees are paid even if the funds are provided by financial aid, scholarship, or some other source.
Checks should be made payable to Clayton State University for the exact amount of the required fees. During the normal registration period, the University accepts payment online or in person by VISA, American Express, and MasterCard subject to validation and approval. (Discover Card is accepted in person but as of publication date, Discover is not accepted online.) Payment of fees may not be deferred. All fees are due and payable upon registration.
* Determination of residency for the purpose of tuition is established at the time of admission. See the Admissions Information chapter for official policy on state of residence.
Other Per Semester Fees Required of ALL Students
Other Fees -- Required for Certain Courses Only
Other Required Fees -- One-time fees and late fees.
Books, Software, and Other Course-Related Costs
Textbooks, software, and other materials or expenses required for courses at Clayton State University are the responsibility of the individual student. Textbooks and other course materials are sold at the Campus Store and may also be available from off-campus sources. Materials may be ordered online from Clayton State University's e-Store, www.Clayton State Universityestore.com. The cost of course materials varies with the course of study the student pursues; however, the typical full-time student may expect to spend between $250 and $450 each semester for course materials.
Notebook Computer Requirement
Clayton State University requires each student to have ready and regular access to a notebook computer that meets the specifications for the student's major program. This may involve purchase or lease of a computer if the student does not already have access to an acceptable machine. See Chapter 4 for details.
Financial Aid and Scholarships
For information on financial aid and scholarship programs available at Clayton State University, refer to the Financial Aid chapter of this catalog.
Even though a student may be receiving financial aid (including loans) or scholarship funds administered by Clayton State, it is the student’s personal responsibility to make sure that such funds are applied to his or her account. If funds are not properly credited, the student’s class registration is subject to cancellation for non-payment.
It is imperative that students receiving financial aid or scholarships carefully follow all official policies and procedures published in the Semester Schedule of Classes and included in communications from the Office of Financial Aid and the Bursar's Office.
Nursing and Dental Hygiene Expenses
A student enrolling in a program in Nursing or Dental Hygiene should expect additional expenses for uniforms, graduation pins, immunizations, and liability insurance. In the case of Dental Hygiene students, there are costs for instruments. A list of such costs is available from the School of Health Sciences.
A student who wishes to audit a course will be charged the same fees as a student taking the course for credit. Requirements for auditing are published in the chapters on Admissions and Academic Information.
Students 62 Or Older (Senior Citizens)
When space is available students 62 years of age or older may attend Clayton State University without payment of fees, except for supplies and laboratory or shop fees. Other requirements are included in the Admissions Information chapter.
Regents’ Tuition Remission and Reimbursement Policy
Full-time employees of the Board of Regents of the University System of Georgia who are eligible to participate in the Tuition Remission and Reimbursement program should contact the office of Personnel Services for complete information. Clayton State University participates fully in this program.
Continuing Education Course Fees
Continuing Education Courses are offered each semester by the Office of Continuing Education. Academic credit is not awarded for Continuing Education courses. Fees and refund policies for these courses are listed in brochures published by that office.
Refunds are granted only in limited cases as explained below. All refunds will be issued in the name of the student and by check only. If tuition and fees have been paid by federal or state funds, the refund will be made first to the issuing agency. Important Note: No refunds will be issued until all checks written to the institution have been authorized for payment by the appropriate financial institution. See the Academic Information chapter and the Semester Schedule of Classes for information, policies, and procedures on registration, late registration, drop/add (schedule change), and withdrawal. Any changes in policies will be published in the Semester Schedule of Classes.
IMPORTANT NOTE: For fee payment and refund purposes, the first class day of the semester is defined as the first day of the semester for weekday classes as listed in the Schedule of Classes regardless of when the first meeting of any given section of class is actually held.
IMPORTANT NOTE: No refunds will be issued until all University-owned equipment checked out to the student has been returned in satisfactory condition.
Specific implementation details are published each semester in the Schedule of Classes.
Important Note: Students who withdraw from classes due to accident or illness are subject to the above refund percentages and deadlines regardless of how serious the medical situation may be. (See the Academic Information chapter for withdrawal policies.)
DEATH AND MILITARY REFUNDS
A refund of all tuition and fees (except those specifically identified as non-refundable) shall be made in the event of the death of a student at any time during an academic semester. (Contact the Registrar’s Office for details.)
Military students are entitled to a full refund of tuition and fees paid for a semester of enrollment in the following cases: (1) students who are members of the Georgia National Guard or other reserve components of the Armed Forces who receive emergency orders to active military duty, and (2) military personnel on active duty in the Armed Forces who, before the end of their present station assignment, receive emergency orders for a temporary or permanent change of duty location. (Contact the Registrar’s Office for details.)
If a financial institution declines payment of a personal check tendered by a student and returns it to the University, the student will be charged $15.00. If a student check used for payment of registration fees is returned, the student will be assessed a late registration fee in addition to the service charge. A stop payment of a check does not constitute a formal withdrawal from the University or cancellation of registration and is considered a returned check. Students who do not clear their financial obligations by the indicated deadlines will have their registrations cancelled. Official transcripts of credit will not be issued for students whose accounts in the Bursar’s Office are held to be delinquent. If necessary, legal action will be initiated by the University for the collection of debts.