All faculty and staff members should consider electronic mail an extension of University letterhead. Messages sent from a Clayton State University email account by a faculty or staff member are on behalf of the University. Graphics, quotes, and other personalization should be avoided.
There is no “electronic letterhead.” If an electronic copy is desired, correspondence should be placed on official letterhead and scanned into a digital format.
The following basic template for an email signature is suggested:
Title (Title can follow name if desired)
Office/Department and/or School
Clayton State University
2000 Clayton State Boulevard
Morrow, GA 30260
Individual/Department Phone number (678) 466-XXXX
Optional Fax number (678) 466-XXXX
Department/faculty specific web address or www.clayton.edu
Clayton State University letterhead is available through Media & Printing Services. Faculty and staff should not order letterhead from any off-campus vendor. To order letterhead, complete a letterhead order form on the Media & Printing website.
All letterhead is customized with a department’s name. All letterhead is printed on 24# Strathmore – soft white paper. The two-color is printed in PMS 165 official orange and PMS 288 official blue. One color is printed in PMS 288 official blue. Note cards are printed on cardstock.
Only official letterhead as described above (either 2-color or 1-color blue) should be used by all departments for communications purposes. Click on the thumbnail to view letterhead at a larger size.